Access and assign permissions to signature management app

If you finished the main configuration steps, you can start working on your email signatures.

You can access the signature management app at (or go to the Signatures tab in the CodeTwo Admin Panel). The app allows you to create and manage email signature and autoresponder rules from any device and platform (Windows, Mac, mobile devices, etc.). At first launch, you need to sign in to your Microsoft 365 (Office 365) user account and accept the required permissions. Only authorized users can manage signatures and automatic replies (out of office messages) in your organization. Learn more below

After you sign in to the signature management app, it's time to create your first rule. See Create a signature rule or Create an autoresponder rule for step-by-step instructions.

Who can manage signatures in my organization?

By default, email signatures and automatic replies can be managed by all of your Microsoft 365 (Office 365) tenant's global admins. However, you can delegate signature management permissions to other users in your organization. To do so, go to CodeTwo Admin Panel, open the management page of your tenant by clicking the Manage tenant (ESIG for O365 settings button2 13px) button next to the tenant's name (on the Dashboard or Tenants tab) and select Signature rule admins from the navigation menu on the left (Fig. 2.). 


To manage signature rule admins, you need to be the owner or an admin in CodeTwo Admin Panel, or a global admin in your organization's Microsoft 365 tenant. Learn more

Here you can specify users who can manage email signature rules in your organization.
Fig. 2. Here you can specify users who can manage email signature rules in your organization.

You can add individual users and groups (Microsoft 365 / Office 365 groups, distribution lists, security groups and mail-enabled security groups) by clicking Add user or Add group, respectively. To remove a user/group from the signature rule admins list, click Remove next to them.

By default, the list contains your organization's global administrators. Global admins cannot be removed to avoid situations where no user can access and manage rules.

If you plan to assign rule management tasks to non-admin users, make sure the App registrations options in Azure AD admin center or the Integrated Apps options in the Microsoft 365 admin center are temporarily set to the defaults, as described in this article. Note: Guest users added to your Microsoft 365 organization cannot become signature rule admins.

If a user/group is added to the list, this user / all members of this group can sign in to and manage all email signature and autoresponder rules.

Nested groups

If you select a group that has other groups nested inside, the members of both the top level group as well as all nested groups will be granted permissions to manage email signatures.

See next

Create a signature rule – find out how to create a signature adding rule step by step.

Create an autoresponder rule – learn how to set up automatic replies for users in your organization.

In this article

Was this information useful?