Integrate Microsoft Teams with CodeTwo Email Signatures 365

This section describes how to integrate Microsoft Teams meeting links with email signatures added by CodeTwo Email Signatures 365. Our program can add a link to call the email sender directly or to call a designated point of contact in the sender’s organization.

Adding a Microsoft Teams link to your email signature makes it easier for the recipient to contact you without browsing through their contact lists. It can also be used to invite your customers to talk to you in person which can help improve business relationships.

To add a Microsoft Teams link to email signatures:

1. Sign in to app.codetwo.com and select the signature rule you want to edit.
2. Go to the Design step and click Edit signature to open the editor (Fig. 1.).

Fig. 1. Opening the email signature template editor.

3. Place the cursor where you want to insert the link and click Meeting link (Fig. 2.).

Fig. 2. Inserting a meeting link.

4. Select Microsoft Teams direct call from the Type drop-down list. The link in the URL field contains the {E-mail} placeholder (see Fig. 3.) that is replaced with the sender’s email address when an email is sent. This lets the email recipient call the sender directly. If you wish to start a video call by default, add the optional &withVideo=true URL parameter at the end of the link.

Fig. 3. Creating a Teams link in the Insert meeting link window.

5. Optionally, you can change the default icon used with the link. To do this, hover the mouse over the icon and click the edit button ().
6. You can also change or remove the label text (e.g. Call me on Teams). If you remove it, only the icon will be hyperlinked.
7. Click OK to insert the link into your signature template.