Integrate Microsoft Teams with CodeTwo Email Signatures for Office 365

This section describes how to integrate Microsoft Teams meeting links with email signatures added by CodeTwo Email Signatures for Office 365. Our program can add a link to call the email sender directly or to call a designated point of contact in the sender’s organization.

Adding a Microsoft Teams link to your email signature makes it easier for the recipient to contact you without browsing through their contact lists. It can also be used to invite your customers to talk to you in person which can help improve business relationships.

Adding a Microsoft Teams link

To add a Microsoft Teams link to email signatures:

  1. Sign in to app.codetwo.com and select the signature rule you want to edit.
  2. Go to the Design tab and click Edit signature to open the editor (Fig. 1.).

Opening the email signature template editor.
Fig. 1. Opening the email signature template editor.

  1. Place the cursor where you want to insert the link and click Meeting link (Fig. 2.).

Inserting a meeting link.
Fig. 2. Inserting a meeting link.

  1. Select Microsoft Teams direct call from the Type drop-down list. The default URL contains the {E-mail} placeholder that is replaced with the sender’s email address when an email is sent. This lets the recipient call the sender directly (Fig. 3.).

Creating a Teams link in the Insert meeting link window.
Fig. 3. Creating a Teams link in the Insert meeting link window.

  1. Enter text in the Label field, otherwise, only the image will be hyperlinked.
  2. Use the Picture section to view the image that will be used together with the link. You can remove it, so no image is shown or change it to an image of your choice.
  3. Click OK to insert the link into your signature template.

Info

If you want the recipient to call your company’s designated contact person instead of the sender, replace the placeholder in the link with an email address assigned to the designated point of contact, e.g. meetings@my-company.com.

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