Choose how your template appears in email conversations
This article applies to the web UI. If you use the desktop app (Manage Signatures App) to manage email signatures, see the related article for the desktop editor: Choose how your template appears in email conversations (desktop editor)
This article also applies to server-side signatures only. The Email layout tab discussed in this article is not available in the editor when designing a client-side signature template. Client-side signatures are accessed from Outlook and Outlook users themselves decide when to use these signatures and where they should be placed in an email thread.
The Email layout tab helps you manage which email sections are included in your template and how they appear in emails. In this article, you will find out how to configure and preview the position of a signature in an email conversation thread.
To learn how to manage email sections such as headers and side banners (via the Insert email section settings), read this article.
The Signature position settings (Fig. 1.) apply only to an email signature - they are not available if the Signature email section is disabled. These settings allow you to add your signature:
- right below a new message (reply or forward) in an email conversation (the default setting);
- or at the very bottom of an email conversation (this setting may be useful, for example, if you need a disclaimer or legal note that is separate from your signature and appears below a conversation).
To preview how these settings change the position of your signature in an email conversation thread, turn on the Show sample email thread setting on the ribbon (visible in Fig. 1.). Now, when you change the signature position setting, the layout in the composition pane changes accordingly. In the example shown in Fig. 2., email signature will be added right below a new message (reply or forward) in an email conversation.
The signature position settings are defined separately for each template format.
Sometimes the option to add the signature to the very bottom of an email conversation might not be desirable. For example, if you use this option along with the option to add the signature to every email, the signature will be added to every email/reply of a user in a conversation and moved to the bottom of the conversation thread. If this user replies multiple times, multiple identical signatures will appear at the bottom of the conversation thread (Fig. 3.).
Section settings (Fig. 4.) are only visible in the Custom setup designing mode. To learn more, see Manage signatures in email conversations.