Examples of using CodeTwo Email Signatures 365

Click the links below, to explore the ways to use our software in scenarios that match your organization's needs, or that you might find useful.

Email signatures

Browse the examples from this section to learn how to configure the software to get the most of your email signatures.

• Insert signatures to emails sent from all email apps and devices
• Add different signatures to the first and subsequent messages
• Use different signatures for internal and external emails
• Apply different signatures to messages sent by different users
• Set up different signatures to emails sent to different recipients
• Set up dynamic Outlook (client-side) signatures based on senders/recipients
• Add different signatures to emails sent from alias addresses
• Add a signature directly under the latest message in an email conversation
• Send signatures in different languages
• Set up a modular email signature with dynamic elements
• Let users choose their preferred signature
• Use keywords to let users add or remove email signatures
• Add signatures to emails sent from shared mailboxes
• Add Outlook (client-side) signatures to emails sent from group mailboxes
• Use an email signature during a specific period only
• Create email signatures with rotating banners
• Use email signatures as canned responses

User attributes (user information) in email signatures and automatic replies

Here you’ll find use cases that rely heavily on CodeTwo custom attributes created in our Attributes manager app to achieve goals that wouldn’t be possible with the standard set of Entra ID (Azure AD) attributes.

• Add an upcoming out-of-office period to your signature
• Add extra information to a signature with custom attributes
• Let users choose their default signature language
• Create a signature with user details in two languages
• Let users choose which elements to include in email signatures
• Let users set their preferred signature
• Unify phone number format in email signatures or automatic replies
• Allow users to choose their default signature banner
• Let users hide/show contact details in their signatures

Automatic replies

Click the links below to see how to implement auto replies that are both visually attractive and offer more capabilities and customization options when compared to native out of office messages.

• Send auto replies based on a pre-set condition: multiple scenarios
• Manage out-of-office replies for all users
• Let your users enable autoresponder rules by themselves
• Create an auto-reply message for your Customer Service Team
• Set up an automatic reply for disabled or deleted users