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Email Signatures 365

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CodeTwo Email Signatures 365
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Signatures added directly in Outlook & OWA when you compose an email

When CodeTwo Email Signatures 365 works in Outlook (client-side) mode, users get automatic and personalized email signatures directly in Outlook while composing their messages. To achieve that, CodeTwo teamed up with Microsoft to create the world’s first modern Signatures Web Add-in that integrates seamlessly with all versions of Outlook: Outlook for Windows, Mac, Outlook on the web (OWA), iOS & Android.

Unlike in cloud (server-side) mode, in Outlook mode, emails are not routed through CodeTwo to get signatures. Instead, signatures are added directly to Outlook as you type.

How does the Outlook mode work? It's straightforward: just create a new Outlook (client-side) signature rule for users in your organization, select a signature template (or compose your own) in the rule, and deploy CodeTwo Signatures Web Add-in for Outlook to these users via the Microsoft 365 admin center.

And that’s it. When these users launch Outlook and start typing an email, the Web Add-in automatically adds a signature with their names and contact information already filled in. No need to sign in to the add-in or use different add-ins for the desktop, mobile and web versions of Outlook – it’s all transparent for the user.

Key features of Outlook (client-side) signature mode:

  • CodeTwo email signatures are added automatically to new messages and replies/forwards in Outlook on all devices (desktops, mobiles & Outlook on the Web).
  • Users can select different signatures manually, while typing an email in Outlook desktop & OWA (on Android/iOS devices, the default signature is auto-inserted).
  • Signatures can be added to encrypted and digitally signed (S/MIME) messages.
  • Any changes made to signature templates in CodeTwo Email Signatures 365 are immediately synchronized with the signatures available in Outlook.

CodeTwo Outlook signatures are also added automatically to emails composed in Outlook mobile (iOS and Android). This is a feature we co-developed with the Microsoft Outlook Add-ins team.

CodeTwo Outlook add-in working with iOS device

If you want to deploy automatic email signatures for Microsoft 365 email sent from any other email client and mobile device, you might consider switching to combo signature mode. Combo mode integrates the key functionalities of both cloud and Outlook modes, and works great in scenarios where you want to have complete control of email signatures in your Microsoft 365 organization but, at the same time, let managers or members of a specific team choose their signatures as they see fit.

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