CodeTwo Email Signatures for Office 365

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How does the program work?

CodeTwo Email Signatures for Office 365 is a cloud-based solution developed to help administrators centrally manage email signatures and disclaimers in Office 365 (Microsoft 365). You can create and manage signature templates with the Manage Signatures App. The app is also where you create signature rules that specify which users or user groups get access to individual signature templates.

Signature modes

Signatures can be added in different ways, depending on the signature mode in which the software operates: server-side, client-side or combo. Signature mode is first selected when you register your Office 365 tenant to our service but can be later changed at any time.

Server-side mode

Works with all email clients. A signature is added after an email is sent (but you can deploy a web add-in to preview a signature as you type an email in Outlook, OWA and Outlook for Mac). Requires setup of Office 365 connectors. Does not require installation of CodeTwo Signatures Add-in for Outlook.

Esig O365 - How it works - server side mode mobile

Client-side mode

Works with Outlook only. A signature is added as you type an email. Does not require setup of Office 365 connectors (your emails do not go through CodeTwo services). Requires installation of CodeTwo Signatures Add-in for Outlook.

Esig O365 - How it works - Client-side mode mobile

Combo mode

Works with all email clients. It's a combination of server-side and client-side modes. A signature is added as you type an email in Outlook. If you use other email clients, a signature is added after an email is sent. Requires setup of Office 365 connectors and installation of CodeTwo Signatures Add-in for Outlook.

Esig O365 - How it works - combo mode mobile

See modes comparison

Eight geolocations available

The CodeTwo services responsible for adding email signatures to your emails can be located in a geolocation of your choice. As the application lets you select a preferred geolocation, it helps you stay GDPR compliant. Currently, there are eight Azure locations available: West US, North Central US, Canada East, North Europe, UK South, Germany West Central, West Europe, and Australia East. Each geolocation is constantly monitored by our team. You can view the status of our services at status.codetwo.com.

8 geolocations to help you stay GDPR-compliant

Hybrid environments

CodeTwo email signature management products support Office 365 hybrid environments. The choice whether to use CodeTwo Email Signatures for Office 365 or one of our desktop applications depends on your hybrid environment configuration. If you’re not sure which product to choose, please contact us.

Other environments

Still not sure which CodeTwo software is best for you? Check out this comparison of our email signature solutions.