Features
World's #1 Microsoft 365 email signature management software
CodeTwo
Email Signatures 365
Comparison between CodeTwo Email Signatures 365 and Microsoft 365 mail flow rules
The table below compares CodeTwo Email Signatures 365 with native mail flow (transport) rules available in Exchange Online. See how our email signature management service allows you to go beyond the simple email disclaimers you can set up natively in Exchange Online.
CodeTwo Email Signatures 365 | Mail flow rules in Exchange Online |
|---|---|
Platform | |
Microsoft 365 / Office 365 (Exchange Online) | Microsoft 365 / Office 365 (Exchange Online) |
Supported email clients | |
All (including mobile devices) | All (including mobile devices) |
Signatures added directly to messages as users type (Outlook desktop, web & mobile) | |
Yes | No |
Images and logos embedded in email signatures (no need to download images) | |
Yes | No |
Signatures visible in Sent Items | |
Yes | No |
Signatures under replies and forwards | |
Yes | No |
Signature template editor (supports HTML and plain text signature formats) | |
Yes | No |
Built-in customizable signature templates | |
Yes | No |
Different signatures for internal and external correspondence | |
Yes | Yes |
Signatures as headers or side banners | |
Yes | No |
Signatures visible while composing emails | |
Yes | No |
Company & user data in signatures* | |
Yes | Yes |
Entra ID placeholder picker | |
Yes | No |
Automatic removal of empty user info fields and signaling phrases | |
Yes | No |
Replacing empty user info fields with default values | |
Yes | No |
Multi-value conditional placeholders | |
Yes | No |
Custom attributes | |
Yes | No |
Custom formatting of contact details (e.g. phone numbers) | |
Yes | No |
Allowing users to edit their contact details | |
Yes | No |
Forcing HTML email format | |
Yes | No |
Multiple signature rules per message | |
Yes | Yes |
Advanced rule scheduling | |
Yes | No |
Access rights to rules | |
Yes | No |
Rule setup/design delegation (e.g. to marketing) | |
Yes | No |
Multitenancy support | |
Yes | No |
Built-in customer feedback analytics tool (one-click surveys) | |
Yes | No |
Fully branded automatic replies & out of office messages | |
Yes | No |
Smart automatic reply loop prevention mechanism | |
Yes | No |
Easy integration with meeting scheduling tools | |
Yes | No |
24/7 technical support | |
Yes | No |
License type | |
Monthly/Annual subscription (Support included) | Depends on Microsoft 365 (Office 365) plan |
Dynamic Outlook signatures that automatically change based on sender & recipients | |
Yes ** | No |
User-controlled email signatures | |
Yes ** | No |
Adding email signatures to encrypted messages | |
Yes ** | No |
* Company information and user contact details are synchronized from Entra ID (previously Azure Active Directory or AAD), both in CodeTwo and in mail flow rules. Thanks to that, email signatures are personalized and contact details are always up to date. CodeTwo gives you an additional benefit of managing contact details using a separate tool, without the need to change anything in Entra ID. Learn more...
** Available for Outlook (client-side) signatures. CodeTwo Email Signatures 365 can work in three different modes – cloud (server-side), Outlook (client-side) or a combination of those two. Cloud mode guarantees that all emails are stamped with the right signature after they are sent and that users do not make any changes to their email signatures. Outlook mode allows users to easily choose the signature in Outlook (desktop, web and mobile alike) while composing their email and add signatures even to encrypted emails. Learn more...
See a quick video that highlights all the main reasons why companies choose CodeTwo’s cloud signatures:
More comparisons
