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World's #1 Microsoft 365 email signature management software
CodeTwo
Email Signatures 365
Comparison between CodeTwo Email Signatures 365 and Microsoft 365 mail flow rules
The table below compares CodeTwo Email Signatures 365 with native mail flow (transport) rules available in Exchange Online. See how our email signature management service allows you to go beyond the simple email disclaimers you can set up natively in Exchange Online.
CodeTwo Email Signatures 365
Mail flow rules in Exchange Online
CodeTwo Email Signatures 365
Mail flow rules in Exchange Online
Platform
Microsoft 365 / Office 365 (Exchange Online)
Microsoft 365 / Office 365 (Exchange Online)
Supported email clients
All (including mobile devices)
All (including mobile devices)
Signatures added directly to messages as users type (Outlook desktop & mobile)
Images and logos embedded in email signatures (no need to download images)
Signatures visible in Sent Items
Signatures under replies and forwards
Signature template editor (supports HTML, RTF and plain text)
Built-in customizable signature templates
Different signatures for internal and external correspondence
Signatures as headers or side banners
Signatures visible while composing emails
Company & user data in signatures*
Entra ID placeholder picker
Automatic removal of empty user info fields and signaling phrases
Replacing empty user info fields with default values
Multi-value conditional placeholders
Custom attributes
Custom formatting of contact details (e.g. phone numbers)
Allowing users to edit their contact details
Forcing HTML email format
Multiple signature rules per message
Advanced rule scheduling
Access rights to rules
Rule setup/design delegation (e.g. to marketing)
Multitenancy support
Built-in customer feedback analytics tool (one-click surveys)
Fully branded automatic replies & out of office messages
Smart automatic reply loop prevention mechanism
Easy integration with meeting scheduling tools
24h technical support
License type
Monthly/Annual subscription (Support included)
Depends on Microsoft 365 (Office 365) plan
Personalized email signatures available in Outlook desktop apps
**
User-controlled email signatures
**
Adding email signatures to encrypted messages
**
* Company information and user contact details are synchronized from Entra ID (previously Azure Active Directory or AAD), both in CodeTwo and in mail flow rules. Thanks to that, email signatures are personalized and contact details are always up to date. CodeTwo gives you an additional benefit of managing contact details using a separate tool, without the need to change anything in Entra ID. Learn more...
** Available for Outlook (client-side) signatures. CodeTwo Email Signatures 365 can work in three different modes – cloud (server-side), Outlook (client-side) or a combination of those two. Cloud mode guarantees that all emails are stamped with the right signature after they are sent and that users do not make any changes to their email signatures. Outlook mode allows users to easily choose the signature in Outlook while composing their email and add signatures even to encrypted emails. Learn more...
See a quick video that highlights all the main reasons why companies choose CodeTwo’s cloud signatures:
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