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World's #1 Microsoft 365 email signature management software

Email Signatures 365

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CodeTwo Email Signatures 365
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Comparison between CodeTwo Email Signatures 365 and Microsoft 365 mail flow rules

The table below compares CodeTwo Email Signatures 365 with native mail flow (transport) rules available in Exchange Online. See how our email signature management service allows you to go beyond the simple email disclaimers you can set up natively in Exchange Online.

ProductCodeTwo Email Signatures 365Mail flow rules in Exchange Online
PlatformMicrosoft 365 / Office 365 (Exchange Online)Microsoft 365 / Office 365 (Exchange Online)
Supported email clientsAll (including mobile devices)All (including mobile devices)
Images and logos embedded in email signatures (no need to download images)
Signatures visible in Sent Items
Signatures under replies and forwards
Signature template editor (supports HTML, RTF and plain text)
Built-in customizable signature templates
Different signatures for internal and external correspondence
Signatures as headers or side banners
Signatures visible while composing email
Active directory data in signatures
Active directory placeholders picker
Autoremoval of empty Active Directory fields
Replacing empty Active Directory fields with default values
Multi-value Conditional AD placeholders
Custom Active Directory fields
Forcing email format
Multiple signature rules per message
Signature rule scheduler
Access rights to rules
Rule setup/design delegation (e.g. to marketing)
Multitenancy support
Built-in customer feedback analytics tool (one-click surveys)
Fully branded automatic replies & out of office messages
Smart automatic reply loop prevention mechanism
24h technical support
License typeMonthly/Annual subscription (Support included)Depends on Microsoft 365 (Office 365) plan
Personalized email signatures available in Outlook desktop apps*
User-controlled email signatures*
Adding email signatures to encrypted messages*

* Available for Outlook (client-side) signatures. CodeTwo Email Signatures 365 can work in three different modes – cloud (server-side), Outlook (client-side) or a combination of those two. Cloud mode guarantees that all emails are stamped with the right signature after they are sent and that users do not make any changes to their email signatures. Outlook mode allows users to easily choose the signature in Outlook while composing their email and add signatures even to encrypted emails. Learn more...

See a quick video that highlights all the main reasons why companies choose CodeTwo’s cloud signatures:

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