CodeTwo User Photos for Office 365
Upload user photos to Office 365 in bulk and manage them from one place
What it is
CodeTwo User Photos for Office 365 is a free desktop app that lets you quickly upload multiple users' photos to your Microsoft 365 (Office 365) tenant and easily manage them from one place.
Please note! This is NOT a mobile app so please do not install it on your mobile device. Download the program and install it on your PC.
The application takes care of photo sizing, automatically matches multiple photos to corresponding user accounts, and uploads them directly to users’ mailboxes on Exchange Online. From there, the photos are automatically propagated to SharePoint Online and on-premises, Outlook on the web (including Calendar, People and Groups), Outlook, Microsoft Teams, Microsoft Viva, Stream, Planner, OneDrive, Microsoft 365 Groups and profile cards across Microsoft 365 environment.
Watch a video presentation
Key benefits
- Central management of users’ photos in Microsoft 365
- Intuitive GUI (no need for PowerShell scripting, photo preparation, etc.)
- Auto-match and upload photos to user accounts in bulk
- In-app photo size adjustment
- Easy import/export features
- Support for both pure Microsoft 365 and hybrid environments (Learn more…)
- It’s free!
How it works
CodeTwo User Photos for Office 365 feeds photos directly to root directories of users’ Exchange Online mailboxes. Next, the photos are synchronized across Microsoft 365 workloads that connect to the mailboxes, and to users’ accounts in Microsoft Entra ID (Azure Active Directory).
There is no need to use scripts and the Set-MgUserPhotoContent (formerly Set-UserPhoto) cmdlet, as the entire photo management process is automatic.
Where the uploaded photos are displayed
Photos uploaded to Exchange Online mailboxes using CodeTwo User Photos for Office 365 are automatically synced to and displayed in a range of online and desktop applications connected to Microsoft 365.
Users will be able to see them in Microsoft Outlook, Microsoft Teams, SharePoint, Microsoft 365 services and apps, as well as in email signatures.
A Microsoft 365 user photo displayed in an Outlook 2016 contact
Microsoft 365 users' photos in the Outlook on the Web People app.
Photos uploaded using CodeTwo User Photos for Office 365 are also displayed in Microsoft 365 Groups.
Users belonging to one Microsoft 365 organization can see each other's photos in Outlook messages.
Microsoft 365 users' photos show up in all Microsoft Teams tabs.
Each user's photo is synchronized to Microsoft 365 Profile Cards, accessible from Microsoft 365 apps.
Screenshots
A quick look at the interface of CodeTwo User Photos for Office 365.
CodeTwo User Photos for Office 365 lets you define patterns based on which photo files will be matched with user accounts.
The application lets you preview the result of a mass photo import and, if necessary, make quick adjustments.
If any of the photos were not standardized as per Exchange Online requirements, you can set CodeTwo User Photos for Office 365 to appropriate adjustments.
After importing user photos into Microsoft 365, you can easily search them using the application's filter feature.
Microsoft 365 user photos in email signatures
Once you upload the photographs of your users to Microsoft 365, you can add them to emails sent by people in your organization.
This is possible using CodeTwo Email Signatures 365.
The software lets you design email signature templates that contain placeholders for senders’ Microsoft 365 data and photos.
When an email meets the conditions you have defined in CodeTwo Email Signatures 365, the application updates the placeholders with the sender’s Microsoft 365 information and photo, and adds the signature to the message.
Learn more about adding users’ photos to Microsoft 365 mail
How to use CodeTwo User Photos for Office 365
The application is extremely straightforward. To upload users’ photos, you just have to:
- Run CodeTwo User Photos for Office 365 on a machine connected to the Internet.
- Click the Import button and point the application to a folder containing user photos.
- Define the filename pattern according to which your photos will be matched to users.
- Configure image size settings.
- Click Finish.
