How to manage auto replies for retired or dismissed employees?

In various cases, you may encounter a situation when somebody either internally or from outside your organization is trying to contact a person who is no longer with your company. If that happens, your Exchange Server is supposed to send an NDR message to the original sender. But this may not be the best option to deal with automatic replies of ex-employees.

As the possibilities here are limited by Exchange default behavior, you need to check which scenario is your case as this determines the solution. And the scenarios are:

  1. Somebody is trying to contact an employee whose Active Directory account still exists in your Active Directory (even if disabled).
  2. Somebody is trying to contact an employee whose Active Directory account is removed from your Active Directory or never existed.

Auto reply for a former employee

Continue reading ‘How to manage auto replies for retired or dismissed employees?’

SharePoint Online Migration

SharePoint has become a platform for secure collaboration in many organizations all around the globe. Especially after the introduction of SharePoint Online. Because of this popularity, most companies have grown used to using SharePoint on a daily basis. As a side effect, the SharePoint site collections have been growing more and more ever since. SharePoint can handle tremendous data sizes, that is not the problem. The problem occurs when you need to migrate SharePoint. There is no automatic native path for this task – that is why admins learn to fear the phrase “SharePoint Online migration”. Let’s change that.

Migrating SharePoint, no matter if it is migration between tenants, migrating from SharePoint on-premises to SharePoint Online, or even migration between site collections, does not have to be a manual nightmare. The solution might not be that obvious as it uses a third-party tool: CodeTwo Backup for Office 365.

SharePoint Online Migration

Continue reading ‘SharePoint Online Migration’

How to back up SharePoint Online and OneDrive for Business

SharePoint Online and OneDrive for Business are one of the most common places to store company data. Procedures, various templates, documents in creation, runbooks – those are only a few examples of what kind of documents reside in SharePoint Online and OneDrive for Business. Those documents are often labeled as business-critical, which means that ensuring they are not accidentally (or purposefully) deleted is a big deal. That is where the issue of backup comes in. Read on if you want to know more about how to back up SharePoint Online and OneDrive for Business.

How to back up SharePoint and OneDrive for Business

Continue reading ‘How to back up SharePoint Online and OneDrive for Business’

How to migrate from Exchange 2010 directly to Exchange 2019?

As announced on Microsoft’s blog, Exchange 2010 is near the end of its lifecycle. In about only 14 months from now, on January 14, 2020, Exchange 2010 will stop being supported. Although the end of the lifecycle does not mean that your Exchange Server 2010 will stop working, it is recommended to start planning the migration to a newer version of Exchange – preferably to Exchange 2019, which has already been officially released in October this year.

Continue reading ‘How to migrate from Exchange 2010 directly to Exchange 2019?’

How to set up server-side email signatures on Exchange Server 2019

Exchange Server 2019 offers a way to configure a global or server-side email signature. Although it is more often referred to as “disclaimer” feature, it is often used to configure automatic HTML signatures. Why is this better than email signatures set up by users? By applying organization-wide email signatures on Exchange Server 2019, you can make sure that email correspondence is unified, branding is always in place and that nobody automatically adds inspirational quotes to every email sent. This method also has some drawbacks, but I show how to fix those limitations at the end of the article.

How to set up global email signatures on Exchange 2019

Continue reading ‘How to set up server-side email signatures on Exchange Server 2019’

How to archive former employees’ mailboxes in Office 365?

Whenever an employee leaves a company, admins need to follow a certain procedure. In Office 365, depending on the company’s best practices, you need to disable user’s ability to sign in, or simply delete a user entirely. Those are some standard activities you could probably perform while sleeping. The tricky part is that you might need to preserve the former employees’ mailbox contents without the need to pay for the former employee’s license in Office 365. Below, I present a few different ways to achieve just that.

Archive former empoyees mailboxes in Office 365

Continue reading ‘How to archive former employees’ mailboxes in Office 365?’

How to recreate Outlook profiles (video tutorial)

Recreating an Outlook profile is a quick fix in many situations. In the video below I show how to recreate Outlook profiles for a single user and for an entire company. But first, what is an Outlook profile?

Outlook profile contains all the information about your Outlook configuration. You might be using Outlook for years without knowing of the profile existence, but it is how Outlook knows how to connect to your mailbox. The best part of Outlook profiles is that resetting them is an easy and quick method of fixing some common problems with the email client. The video tutorial below shows the easiest method to create a new Outlook profile.

Continue reading ‘How to recreate Outlook profiles (video tutorial)’

How to set up different email signatures for shared mailbox and user mailbox in Office 365?

There are three options to choose from to add different signatures to user mailbox and shared mailbox emails. The first method is to create two separate signatures in Outlook, the second requires mail flow rules on the server side and the third involves the use of CodeTwo Email Signatures for Office 365.

Set up different signatures for shared mailbox and user mailbox

Continue reading ‘How to set up different email signatures for shared mailbox and user mailbox in Office 365?’

How to migrate from an IMAP server to Office 365?

On the Internet, you can find tons of guides, which explain how to migrate from an IMAP server to Office 365. Most of them cover the topic from the native perspective, so to contrast this, I am going to show you how to perform IMAP migration to Office 365 by using a third party tool – CodeTwo Office 365 Migration.

IMAP migration to Office 365 Continue reading ‘How to migrate from an IMAP server to Office 365?’

How to check Windows Event Logs with PowerShell (Get-EventLog)

Windows Event logs is one of the first tools an admin uses to analyze problems and to see where does an issue come from. But it is not the only way you can use logged events. In this article, I will show you how to use PowerShell and Get-EventLog to perform some Event Log magic. But first, a few words about the logs in general.

How to check event logs with Powershell (get-eventlog)

Continue reading ‘How to check Windows Event Logs with PowerShell (Get-EventLog)’