How to migrate from Exchange 2010 to Office 365

How is the migration from Exchange 2010 to Office 365 any different than other scenarios? First, before Exchange 2010, there was no way to create a Hybrid environment with Office 365. What is more, Exchange 2010 is one of the most popular source servers. That is because for companies which have more recent server versions, it would be a shame to leave to the cloud just yet, relatively soon after deploying a new Exchange release, and when the support is still available. Finally, there are some additional steps you need to take when you migrate from Exchange 2010 to Office 365.

Migrate from Exchange 2010 to Office 365

This article presents a short Exchange 2010 to Office 365 migration guide, to show you how to plan this journey. And how to make it easier.

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GDPR compliance and Office 365 backup

GDPR, or General Data Protection Regulation, is a phrase that has become quite popular lately. No surprise there – it is hard not to get interested when you hear about fines which can go up to €20 million or 4% of a company’s annual revenue. Although it is legislation which is introduced by the European Parliament and it concerns personal data of EU residents, it applies to businesses all around the globe. But you probably know that already. What you might not know is that businesses have to review the way they secure and back up their data to comply with the GDPR. But before I get to that, here is some general information on GDPR.

GDPR vs backup: a GDPR-compliant backup solution for Office 365

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How to use Active Directory user photos in Windows 10

User photos stored in Active Directory can be used by applications like Outlook, Skype for Business (Lync) or SharePoint to display the picture of currently logged-in user in their interface. However, you can take even more advantage of Active Directory photos and use them as account pictures in Windows 10 (and other versions of Windows as well, starting from Windows 7). All you have to do is make sure that you already have user photos added in Active Directory (or add them yourself) and create a Group Policy object (GPO) that will execute a script to change users’ account pictures in your domain automatically. Optionally, you may also need to globally change some of the users’ privileges, but we’ll get back to that later. Some of these steps can easily be done using CodeTwo Active Directory Photos, which is completely free! As for the other steps, this article will guide you through them smoothly.

Take a good look at this default account picture, as you will probably see it for the last time:

How to use Active Directory user photos in Windows 10 - Default Windows 10 account picture

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Exchange 2016 and SharePoint 2016 integration (part 2) – calendar overlay & site mailbox

In the previous article about Exchange vs SharePoint integration, I have explained how to configure email alerts and an email-enabled library. The first part of the article also contains information about the test environment I use. This article is dedicated to calendar overlay and creating a site mailbox with an email-enabled library. As a quick recap, I will shortly explain what the integration of those two elements is all about:

Calendar Overlay & Site Mailboxes - SharePoint Exchange intergration part 2

  • Calendar integration (calendar overlay) – enables you to synchronize Exchange and SharePoint calendars completely. Thanks to this, you can use Outlook to, for example, view and create meeting requests or book equipment, and all the changes will be automatically reflected on the corresponding SharePoint site.
  • Site mailbox – this powerful feature, available since Exchange & SharePoint 2013, lets you create a common location to save, edit and look for emails & documents alike. Site mailboxes can be accessed both from an Outlook client and a browser. This functionality can simplify your work, by eliminating the need to jump from one interface to another.

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Message tracking in Office 365 (Exchange Online)

Message tracking, or message tracing, as it is called in Office 365, is one of the most basic tools used by administrators to monitor the email flow. As emails travel through Office 365, some information about them gets stored in logs and is available for administrative purposes. No matter if users delete or purge messages, the administrator is able to view basic information about sent and received emails.

Message tracing in Office 365

Message tracing does not allow you to peek into a message’s contents. Still, it can provide quite a lot of important data about emails:

  • Sender and Recipient
  • Send and receive dates
  • Subject and size
  • Status and details of events. There are seven possible values in the delivery status field: delivered, failed, pending, expanded, quarantined, filtered as spam and unknown.
  • IP address used to send the message
  • Message ID a unique number identifying a message. If a message is sent to more than one recipient, it will display once for every recipient in the message trace search, but all those entries will have the same Message ID and different Message Trace ID

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Cloud vs local backup – which one is better?

Which backup solution is better? If you are looking for a simple answer, pointing to the better solution, this article isn’t probably for you. Cloud and local backup solutions are different and to decide which one is better for you, you will have to consider all their pros and cons. The comparison below shows you all the good and dark sides of those different approaches. Let’s leave the marketing mumbo-jumbo for others – neither solution is simply the perfect one for everyone.

One rule of thumb is to back up data residing in the cloud to a local storage and to create cloud-based backups for the on-premises servers. This is a reasonable option, but still, it will not be perfect for all situations. That is why it is best to analyze your specific deployment and see what will work best for you. What is more, the comparison between the cloud-based and local backups is just the first step. The next phase is checking if the specific tool has all the features you need.

Cloud vs local backup - which is better?

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Exchange 2016 and SharePoint 2016 integration (part 1.) – Email alerts & Email-enabled library

Microsoft Exchange and SharePoint are powerful platforms which form the base for collaboration in many organizations around the globe. Exchange provides email service and organizes inbound and outbound communication, while SharePoint offers a highly configurable system used primarily for storage and cooperation. The best part is that those two platforms get even more functionalities when you configure them to work together. Despite that, they often are treated as two separate beings and are not in any way connected. This article presents how to integrate these two services.

SharePoint Exchange Integration - alerts & email-enabled libraries

But first things first – what can you get from the Exchange 2016 and SharePoint 2016 integration?

  • Email alerts – it lets users and administrators track changes in documents and learn immediately whenever a new document is created or deleted. It is also possible to set email notifications to inform of any problems occurring on the SharePoint server
  • Email-enabled library – SharePoint libraries can receive emails. This lets you save email and attachments directly in SharePoint by simply sending them to a library. The emails can also be sent from external addresses, as such a library has its own SMTP address.
  • Calendar overlay – you can configure an Exchange calendar to be displayed directly on a SharePoint site.
  • Site mailbox – this functionality is available starting from Exchange 2013 and SharePoint 2013. Site mailboxes counter the problem of emails and documents being in two different repositories. Thanks to this option, users can access emails and docs using one interface, either Outlook or a browser. This way, you can greatly improve productivity and collaboration by removing the need to jump from one interface to another. It also simplifies searching for specific items.

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Office 365 litigation hold vs retention policy – what’s the difference

[Update] This post was updated on October 18, 2017.

Office 365 and on-premises Exchange offer some native means of protection against losing precious data. Lately, a lot of changes have been introduced in the Exchange Security & Compliance Center. A retention policy and a litigation hold can be used to add a layer of protection against data loss. At first glance, they seem similar: they both are accessed from Office 365 Security & Compliance Center and serve the same purpose. However, in the table below you can see that there are some differences and they are not minor.

Litigation hold vs retention policy in Office 365

But before the actual comparison, let us look at those features separately.

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How to migrate Exchange public folders to a shared mailbox in Office 365

This article shows, step by step, how to easily migrate Exchange public folders to an Office 365 shared mailbox using CodeTwo Migration software. The article also contains a guide on how to create a shared mailbox in Office 365 and how to access it from a mobile device.

Why migrate public folders to a shared mailbox?

You might wonder why should you even bother. How is this migration better than a straightforward transition to the target server public folders? There are two reasons why you might prefer shared mailboxes over public folders:

  • You can easily access shared mailboxes via a mobile device
  • They can let you save money, as shared mailboxes do not require separate licenses in Office 365

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