How to use Office 365 Message Encryption to protect emails sent externally

Email encryption provides additional layer of information security by making sure only intended recipients can read messages. If you are looking for a user-friendly email encryption solution for your Microsoft 365 organization, there is a native tool for that – Office 365 Message Encryption. From the user’s perspective, it is the easiest to use: it can be configured so that it does not require any additional actions on their part. From the recipient’s perspective, this form of email encryption works seamlessly with Microsoft 365 accounts and offers an intuitive experience for all other email clients and email service providers. Read on to learn how to create a Microsoft 365 sensitivity label and use it in a transport rule to encrypt emails and files.

How to encrypt Office365 emails sent externally
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How to set up different email signatures for a shared mailbox and user mailbox in Office 365?

There are three options to choose from to add different signatures to user mailbox and shared mailbox emails. The first method is to create two separate signatures in Outlook, the second requires mail flow rules on the server side and the third involves the use of CodeTwo Email Signatures for Office 365 – an email signature management solution. Set up different signatures for shared mailbox and user mailbox in Office 365. Continue reading "How to set up different email signatures for a shared mailbox and user mailbox in Office 365?"

How to prevent Office 365 users from sending emails outside the organization?

There might be situations when it’s necessary to block the mail flow outside an organization for specific users or user groups. Let’s find out how you can use Exchange Online mail flow rules to prevent Office 365 users from sending emails to external recipients.

Block users from sending emails outside your Office 365 organization.
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How to create a no-reply mailbox in Microsoft 365

No-reply email addresses are useful in many scenarios, like sending notifications from transaction systems, shipping progress information, etc. In the case of such messages, you do not expect any user feedback and most of them are generated and sent automatically.

Even though you cannot stop users from sending emails to a no-reply address, you can create a mailbox which will block all incoming traffic, meaning you will not have to monitor it.

How to create a no-reply mailbox
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How to turn off suggested replies in Outlook

Outlook offers a feature that automatically suggests replies to emails. This can be a great time-saver when you need to quickly respond to yes-or-no type of questions. However, as for all new features, this one has its fans and those who could definitively live without it. If you feel like a member of the second group, here you will find the instructions on how to turn off suggested replies in Outlook across different platforms.

Disabling Outlook suggested replies in a few clicks
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All you need to know about a catch all email in Exchange Online

Emails sent to non-existing business mailboxes, for example because of a typo, can be a real pain both for senders and businesses, preventing communication from taking place. Fortunately, you can equip your organization with a kind of ‘safety net’ for the emails ‘lost in the space’: a catch all mailbox. I will explain what is the true meaning of the catch all mailbox and how to set it up in Microsoft 365 (or Exchange Online to be exact).

All you need to know about a catch all email in Exchange Online
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How to migrate from Exchange 2013 to Office 365 (Microsoft 365) and why do it now?

Server migration is a very stressful task. It involves moving business-critical data between different locations. Since Exchange 2013 is nearly at the end of its road, the number of companies which are looking into migration away from it increases. While there is more than one possible target server to migrate to, Exchange 2013 to Office 365 migration seems to be one of the most popular scenarios. In this article, I’ll show you what the available methods are to migrate from Exchange 2013 and how to perform them.

Migration from Exchange 2013 to Office 365
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How to migrate mailboxes between Office 365 tenants

In the past few months, even the more conservative on-premises Exchange admins have at least considered migration to Office 365 (Microsoft 365). And, to be honest, they have (or would have) joined the majority. As the businesses operate in the cloud, companies more frequently look for the steps for a tenant-to-tenant migration. While those migrations have various grounds (mergers and acquisitions being the most common), they all have one thing in common – they require quite a lot of effort from IT teams. In 2020, Microsoft introduced a native way to perform this type of move. However, it’s difficult to call this approach a convenient one – it requires a lot of manual configuration and running scripts in Exchange Online PowerShell. Moreover, the functionality is still in preview stage and is lacking some important features, e.g. the migration of public folders is currently not being supported. Microsoft still suggests using a third-party tool to accomplish this administration task. Having this in mind, I will show you how to easily migrate mailboxes between Office 365 tenants using CodeTwo Office 365 Migration. Migrate mailboxes between Office 365 tenants Continue reading "How to migrate mailboxes between Office 365 tenants"

What is Microsoft Viva and how to configure it: an Admin’s quick guide

Microsoft has been promoting Viva for nearly 2 years now as ‘an employee experience platform that brings together communications, knowledge, learning, resources, and insights in the flow of work.’ Maybe it’s just me, but this description doesn’t really explain what Microsoft Viva is, and what to expect from it. That’s why I dived into this subject to give you a straightforward description of Viva, admin to admin.

Understand and configure Microsoft Viva: na admin's perspective
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