In one of my previous articles, I’ve shown how to create simple email signatures in Outlook using VBScript. In this article, I will show you how to take your email signatures to a higher level. I will use VBScript to create an HTML email signature for every Outlook (for Windows) installation in your organization. The script will create a professional email signature with data taken from Active Directory. Next, I will explain how to use GPO to distribute the script to every user in your organization.Continue reading "VBScript: create an HTML Outlook email signature for the whole company"
As the digital transformation increasingly affects education, IT administrators in schools all over the world have their hands busier than ever. With limited time available to get everything ready for online classes and modern communication between teachers, students and parents, every second matters.
One of the challenges IT administrators have to face when working with schools is managing student and teacher photos that show up across various platforms and communicators, such as Microsoft Teams. Even though this task seems trivial, it might surprise you just how long it takes to set up photos for everyone. With very limited time and resources that are devoted to IT in most schools, it is crucial to make things as easy as possible. I’ll show you the simplest and a completely free way to manage profile pictures for school staff and students in Active Directory and Microsoft 365, to make remote teaching more personal.Continue reading "Manage student profile pictures in Microsoft 365, Teams, Outlook and more"
Client Access Rules in Exchange Online are rules that you can use to control which client connections are allowed and not allowed to access your Exchange Online organization. They let you define the conditions based on various properties of a client. These can be, for example, the protocol they use to connect, their IP address or an Active Directory attribute. Thanks to that, you have an option to block (or allow) certain client connections to better protect your Office 365 organization.Continue reading "How to block access to your Exchange Online organization using Client Access Rules"
If you are a Microsoft 365 administrator, it’s only a matter of time before you are tasked with restoring deleted emails (or other mailbox items). While you can use eDiscovery to recover deleted items, there is an easier way which lets you restore deleted items straight back to where they originated from. Below, I’ll describe how to recover deleted Microsoft 365 users’ mailbox items with PowerShell and with the Modern Exchange Admin Center.Continue reading "How to recover user emails in Microsoft 365"
Update: This post was updated on July 22, 2020.
When you set up user photos in Microsoft 365 (Office 365), they propagate through the whole Microsoft 365 tenant and apps integrated with Azure AD. This means that they are displayed in Outlook, Teams, SharePoint, and more. By default, any user can change their photo to anything they like. This might be a problem for admins who want to keep everything in order. In this article, I’ll show you why and how to block users from changing their photos in Microsoft 365.Continue reading "How to prevent users from changing profile photos in Microsoft 365"
SBS (Small Business Server) 2011 is basically Windows Server 2008 R2 packed together with Exchange 2010 into a single suite. As such, you would expect migrating SBS 2011 to Microsoft 365 (Office 365) to be similar to migrating Exchange 2010 to Office 365. As it turns out, there are some differences that impact the migration process. Read on to learn why it’s a good idea to migrate from SBS 2011 and what options you have for migrating data to Microsoft 365, which is the most popular migration destination.Continue reading "SBS 2011 to Microsoft 365 migration"
Exporting Microsoft 365 mailbox content to PST is usually used for litigation purposes. However, it also works as a workaround for backup, archiving and migration. In a previous article, I’ve shown you how to use this mechanism with the eDiscovery tool. This article demonstrates how to produce similar results using PowerShell and New-ComplianceSearch cmdlet (with some follow-up cmdlets as well).Continue reading "Export Microsoft 365 mailboxes to PST with PowerShell"
There are situations where you need to check whether you or your users have certain software installed, and what is its version. You may want to check if the software is up to date or if your GPO-deployed software has been installed for a certain user. I’ll show you several methods you can use to check that with PowerShell.Continue reading "How to quickly check installed software versions"
When users can see each other’s photos, online conversations and collaboration become more personal. In large organizations, the reason for using photos may be even more pragmatic. It may be the only way for people to actually see who they are talking with. This is why companies want to display users’ photographs in Office 365 applications like SharePoint Online, OWA, Outlook, or Skype for Business. In most cases, if you need to upload photos of just a few users to Office 365, it isn’t a big deal. However, adding photos to hundreds or thousands of users in a large organization can be troublesome. This is where CodeTwo’s free tool for Office 365 user photos comes in.Continue reading "How to add user photos to Office 365 without PowerShell"
[Update]: This blog post was updated on April 3, 2020.
As announced in this Microsoft article, the date for retirement of legacy eDiscovery tools is moved from April 1, 2020 to July 1, 2020. That is when Search-Mailbox cmdlet will no longer be available. This means that all scripts using Search-Mailbox need to be rewritten and one of the most basic administrative tools needs to be relearned from scratch. In this article, I will demonstrate how to use the New-ComplianceSearch cmdlet in place of its long-lived predecessor, Search-Mailbox.Continue reading "New-ComplianceSearch: how to use the newer version of Search-Mailbox"