New email signature manager for Exchange 2019 + CodeTwo Exchange Rules product family update

Our CodeTwo Exchange Rules family of products has been expanded with a new solution designed for Exchange Server 2019 – CodeTwo Exchange Rules 2019. The program allows you design and deploy email signatures and disclaimers centrally, for each user or group of users in your organization. Plus, it comes with a ton of features that significantly enhance the handling of signatures in an Exchange organization.

New email signature manager for Exchange 2019
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New: Delegate email signature management rights in CodeTwo Email Signatures for Office 365

CodeTwo Email Signatures for Office 365 has gained a new highly demanded feature: ’Manage Signatures App users’. This functionality is now available in all geolocations. Office 365 administrators can now easily delegate email signature management tasks to someone else. Thanks to that, you can make the email signature management workflow much easier. Here are some examples of how you can use it:

  • Delegate all email signature management tasks to the marketing department. They will be in charge of choosing the right email signature banner and designing the signature template. You can also add legal department, so that they can make sure that every outbound email gets the right disclaimer and all the company information it requires.
  • Chose specific people to manage email signatures in your company. As a global admin, you will also have access to the Manage Signatures App. You can ask other users to save new email signature adding rules in turned off mode. As a result, it will allow you to verify if all conditions and exceptions to rules are well-configured.

delegate email signature management rights

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Happy Holidays and a Bug-free New Year!

As we are approaching Christmas here at CodeTwo, we would like to wish you all happy holidays. May you have a great festive season and a prosperous 2019, full of positive challenges!

Please bear in mind that our Customer Service will not be available from 4 PM CET on December 24th until 11PM CET on December 26th. We will be also closed from 4PM CET on December 31st until 11PM CET on New Year’s Day. However, our application monitoring services will be up and running all the time during these breaks. Ensuring uninterrupted service of CodeTwo Email Signatures for Office 365 is always crucial for us.

Happy Holidays and a Bug-free New Year from CodeTwo!

Merry Christmas from CodeTwo

Office 365 message protection & CodeTwo software

In the era of security regulations such as GDPR, companies are putting a great effort into making email protection technologies more widely available. Lately, Microsoft has introduced significant changes to Office 365, helping users to safeguard their messages in a quicker and easier way. As people send more and more protected emails on a daily basis, some of you might be wondering: How this works with CodeTwo software?

Office 365 message protection & CodeTwo software

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How to set Office 365 custom attributes and use them in email signatures

Exchange Online, similarly to the on-premises Exchange, contains a number of attributes you can set for each user. Personal details, address, organization-related and contact information – it can all be set up in Office 365. While for some Office 365 organizations, standard AD fields are enough, sometimes there is a need for a non-standard field. That is where custom attributes come in handy. In the article, I show how to set up Office 365 custom attributes and what are the possible examples of use for them.

Custom attributes in Office 365 set them up and use in email signatures

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Back up SharePoint and OneDrive for Business with CodeTwo Backup tools

We are excited to let you know that our backup solutions, CodeTwo Backup for Office 365 and CodeTwo Backup for Exchange, have been upgraded to version 2.0 and now support SharePoint on-premises, SharePoint Online and OneDrive for Business backups. Together with mailbox and Public Folders backup features, companies using these tools gain the ability to address more complex backup needs with just one application on board.

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CodeTwo products with TLS 1.2 support released

Starting October 31, 2018, the support for Transport Layer Security (TLS) versions 1.0 and 1.1 is discontinued in Office 365. This means that TLS 1.0 and 1.1 will still work, but Microsoft will not provide support in case of connection/compatibility issues.

CodeTwo products with TLS 1.2 support released

For this reason, we have updated all our software that connects to or otherwise interacts with Office 365. To avoid possible issues in the future, we recommend that you update your software to the latest version. Continue reading ‘CodeTwo products with TLS 1.2 support released’

How to remove keywords from the subject or body of replies on on-premises Exchange?

[Update] This post was updated on February 18, 2019.

Although prepending special words to emails is definitely easy to achieve natively, it is not possible, using Exchange mail flow rules or Outlook rules, to remove those words automatically from email subject or body when replying or forwarding. If you prepend any keywords to incoming emails like e.g. the word EXTERNAL, to let people know the email originates from the outside of an organization, it will stick to it also in replies and forwards. And this is not what generally the user wants to happen. So if you need to remove any prepended keywords or phrases from email subject or body before the message hits the original sender, you need to either write your own piece of code or use a third party tool like CodeTwo Exchange Rules Pro.

And if code writing is not what makes you enthusiastic, then using CodeTwo Exchange Rules Pro is your option.

How to remove keywords from subject line or email body in replies

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CodeTwo email signature solutions will support Exchange 2019 soon

About two weeks ago, Microsoft has announced that Exchange 2019 is already available for download. As for now, it is a preview build but the production version is just around the corner. Along with this announcement, we are happy to let you know that our email signature solutions will support the newest version of Exchange soon.

Support for Exchange 2019 coming soon.

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