Practical holiday season email signature ideas and inspirations from CodeTwo

With CodeTwo Email Signatures 365, you can customize your festive email communications in multiple ways: from promoting sales campaigns during December, through using a special Christmas or Hanukah email signature (with OoO note), to collecting email signature feedback. Let’s have a look at the best ideas to boost your emails this holiday season.

How to refine your holiday email communication with CodeTwo

Go 100% festive mode – set up a holiday email signature

In this very special period of the year, consider changing the looks of your corporate email signature completely. With centralized email signature management provided by CodeTwo, it’s possible to update all signatures in your organization within just a few minutes.

To start, browse the catalog of festive signatures at mail-signatures.com to find attractive holiday season email signatures like these ones:

A sample holiday season email signature to be found on mail-signatures.com
A sample holiday season email signature to be found on mail-signatures.com

Next, create a new email signature rule in CodeTwo Email Signatures 365 and use the steps from this article to transfer a chosen festive email signature template to our tool and apply it to all people in your organization (or, alternatively, only to employees in front office departments like Sales or Marketing, as shown in this article).

Pimp up your standard email signature, the holiday way

If you prefer to stick to your organization’s branding & colors, you might consider changing only selected elements of your signature (e.g. the banner or user photo) or add an element that extends the functionality of your email signature like, for example, a one-click customer satisfaction (CSAT) survey to rate your holiday sales campaign.

And if you don’t want to tamper with your standard email signature’s conditions and design, CodeTwo Email Signatures 365 lets you easily clone it and prepare a holiday-themed email signature based on its copy. A separate email signature will be easier to manage – it can be automatically enabled and disabled with the Scheduler feature, as described later in the article.

Either way, read on for a couple of ideas.

All I want for Christmas is… a banner

This is usually the first-choice seasonal update of an email signature, and changing a banner in CodeTwo Email Signatures 365 is really simple, too. While editing your signature’s design, select the banner you want to replace, then go to the Picture tab, and use the options available there to select a different banner.

Replacing a standard company banner with a Christmas banner in the editor of CodeTwo Email Signature 365

Don’t forget to save your changes in the editor by clicking Apply & Close.

Holiday analytics – track your winter season campaign results

If your banner is to include a link (URL) to your exclusive holiday offer, you can use these instructions to tag the banner’s URL for analytics purposes. Next, use one of the available solutions (e.g. Google Analytics) to track your campaign results.

Tagging an URL of a Christmas sales campaign banner in CodeTwo Email Signatures 365

There’s no holiday from feedback – let customers rate your campaigns

If you run a holiday season sales campaign, you might be interested in discovering your customers opinions about it. Simply activate the CodeTwo One-click surveys feature, create a new CSAT survey, and add it to your email signature, for example below the banner. Learn more

A one-click survey to measure customers' satisfaction with Special Christmas Offer

Using one-click surveys is not limited to adding a CSAT to your email signature. The surveys also let you collect comments from your customers and analyze all the data with powerful CodeTwo Insights analytics dashboard.

Watch this video for CodeTwo One-click surveys quick tour

Holiday-themed CSAT? Why not!

While CodeTwo One-click surveys come with a number of predefined rating icons, you might not find the ones that 100% match your Christmas holiday email signature design. Fortunately, there’s solution for that – simply follow these steps to add any custom icons/smileys you want to your survey.

A one-click survey customized with non-standard icons, accompanying the Special Christmas Sales Campaign

And if you’ve just become a fan of the custom survey icons shown in the picture above, download them with the link below:

Download custom Xmas-themed one-click survey icons

Christmas-themed user photos

Want to refine your holiday season email signature? Ask your graphic designers to add that Santa Claus hat to each user photo and then get help from CodeTwo User Photos for Office 365.

With this freeware solution, uploading multiple photos to your Microsoft 365 organization is no longer a rocket science. All you need to do is to install the tool, sign in with appropriate permissions (learn more), and follow these instructions. Then, just wait for Microsoft 365 to process the new photos. Once done, they will automatically update in you users’ email signatures!

A holiday season email signature with a holiday-themed user profile photo in Microsoft 365 (Office 365)

After the festive period ends, you can use CodeTwo User Photos for Office 365 to quickly & easily re-upload the standard user photos to Microsoft 365.

And if you don’t have user photos in your email signatures yet, see this guide to learn how to add them quickly.

‘Closed for the holidays’ – don’t forget about your out-of-office replies

As the time of celebration with the closest ones is approaching, you might want to keep your customers and partners informed about your non-standard working hours or let them know that your offices will simply be closed. With CodeTwo Email Signatures 365, it’s possible as well. Even better, we’ve got a complete guide for you on how to add an upcoming out of office period to email signatures.

A sample out of office (OoO) note added to an email signature during the winter holidays

Holiday-themed OoO automatic replies

If your customers or partners somehow overlook your upcoming OoO note, there’s also the last-resort option that you can have as a CodeTwo Email Signatures 365 user – out-of-office auto replies to set up right before you leave to celebrate:

A sample automatic reply sent during Christmas using the Autoresponder feature of CodeTwo Email Signatures 365

In contrast to the native auto replies in Outlook, the ones from CodeTwo can be fully branded and look similar to your holiday-themed email signature. They can also be centrally managed – so even if your users forget to set them up, you can do it for them in a matter of just a few minutes:

Scheduler to rule them all (during the holiday season)

All the ideas and inspirations we’ve shared with you above are of temporary nature, and you are likely to undo them in the early January. Thanks to the Scheduler feature in CodeTwo Email Signatures 365, you won’t need to remember about undoing the changes you’ve made.

All you need to do when you configure your festive email signature or autoresponder is to enable the Scheduler and specify your custom date range. On the first day outside the range, your holiday signature/autoresponder will automatically be disabled. As simple as that & a super useful option for the forgetful people out there.

Configuring scheduler in CodeTwo Email Signatures 365 to automatically enable and disable holiday season email signatures and autoresponders.

A tip for next year’s holiday season (or virtually any festive period): use the Scheduler to activate/deactivate your special versions of CodeTwo email signatures & automatic replies in advance. When the start/end date comes, the Scheduler will automatically enable or disable your signature/autoresponder rule(s) in CodeTwo Email Signatures 365.

CodeTwo Email Signatures 365 for perfect holiday email communications

If you haven’t used CodeTwo Email Signatures 365 yet, but want to boost your winter (or summer) season emails, sign up for a free 14-day trial to start testing the tool without any limits. For a quick start (or if you’re already a CodeTwo user and need a refresher), you can also watch this series of CodeTwo tutorials.

CodeTwo Email Signatures 365 is the first and only email signature solution that’s fully Microsoft 365 Certified (the whole infrastructure reviewed & pen-tested by Microsoft). It's an Azure-based cloud service that supports all devices and email apps. Our product was co-engineered and awarded by Microsoft, and has the highest user satisfaction ratings. With CodeTwo's ISO/IEC 27001 & 27018 certification and our proprietary 4-layer security system, it's the most secure signature solution on the market. Watch a short product video

CodeTwo offers solutions for organization-wide email signature management, data backup and migration for Microsoft 365 & Exchange Server, developed since 2007 and used by over 120k organizations worldwide, including Facebook, Samsung and UNICEF.

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