Videos
World's #1 Microsoft 365 email signature management software
CodeTwo
Email Signatures 365
Videos
Watch these videos to get an idea about what CodeTwo Email Signatures 365 does, how it works, and how it can help you manage your email signatures.
Top 10 reasons why your business needs centralized email signature management software
Manage company-wide email signatures in Microsoft 365 with CodeTwo
CodeTwo signatures tutorial part 1: Create account & register a tenant
CodeTwo signatures tutorial part 2: Design a signature & set up a signature rule
CodeTwo tutorial: Create a professional email signature template from scratch
CodeTwo tutorial: Create an email signature in 2 minutes using built-in templates
CodeTwo tutorial: Signatures Web Add-in for Outlook
CodeTwo tutorial: Add one-click surveys to emails and analyze customer satisfaction data
Video reviews
Adam Cogan
Chief Architect & Microsoft Regional Director
SSW Consulting
Brian Largent
CEO & System Architect
ArcLight Group
Screenshots
Sign in at app.codetwo.com to create signature rules and design your email signature templates.
In the Name step, you can provide general information about your email signature rules.
Rules can be configured to apply to all users, or you can limit the scope of senders by using various criteria.
Use the Azure AD field filter if you want a signature to be added to an email only if the sender matches very specific criteria.
You can also choose to apply your cloud (server-side) signature only when emails are sent to specific recipients.
In addition, cloud email signatures can be added to all outgoing emails or only to internal or external messages.
The program lets you configure cloud (server-side) rules that are triggered or suppressed by specific keywords or phrases.
In the Scheduler step, you can set up the activity time for each rule individually. Pick one of the available recurrence patterns or specify custom activity time ranges.
In the Logic step of a cloud signature rule, you can define whether the next rule on the list should be processed if a particular rule is (or is not) applied.
In the case of Outlook (client-side) signature rules, the Logic step allows you to define which signature should be set as default for new messages and replies/forwards.
In the Design step, you can access the signature template editor to choose one of the predefined signatures or to create your own template.
In the Design step, you can also choose how cloud signatures will be added to an email conversation, e.g. different signatures are added to new emails and different to all subsequent messages.
In the template library, you can choose a template from a variety of pre-designed signature layouts.
In the Quick customization pane, you can easily add or remove certain elements of the signature block before opening it in the signature template editor.
CodeTwo Email Signatures 365 comes with a WYSIWYG signature template editor that lets you easily design email signature templates in HTML and then convert them to the plain text format.
Our services reside in 18 Azure datacenters hosted in different regions. When you register your tenant with CodeTwo, you can choose any of these Azure regions.
You can also select 1 of 3 signature modes in which the program will operate: cloud (server-side), Outlook (client-side) and combo.
Cloud signatures are added to messages while they travel through Microsoft's Azure cloud, regardless of what device they were sent from or to.
End users can preview their cloud signatures in real time in Outlook for Windows, Outlook for Mac and Outlook on the web (OWA) by using the modern Web Add-in which can be deployed centrally from the Microsoft 365 admin center.
In Outlook mode, signatures are made available to users in Outlook via a dedicated add-in. Email signatures are inserted to emails automatically by the program but can be manually selected by users as well.
The program makes the process of managing email branding a breeze. Thanks to the possibilities it gives, you can make emails look professional and clean in all email clients.
You can choose users or teams that can access and manage email signature rules for your Microsoft 365 tenant. As a result, the marketing team can design email signatures and manage email campaigns, while the IT department handles administrative tasks.
CodeTwo Email Signatures 365 also includes the Autoresponder feature that lets you create and manage auto replies and OOF messages for all users in your organization.
You can view the health status of our services at any time using a dedicated status page. We can also send you email notifications, or RSS feed if there are any issues with your region.
