CodeTwo Email Signatures for Office 365

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Centrally managed, server-side email signatures for Exchange Online
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Centrally managed email signatures

CodeTwo Email Signatures for Office 365 allows admins to centrally manage, edit and automatically insert email signatures and disclaimers to emails in their organization. In the video below, you can see how difficult this task can be if it is not centralized.

Deploying email signatures - video

The application operates on the server's side, stamping emails with predefined signatures and disclaimers that can be easily set via the program’s management console. This allows Office 365 administrators and users with the right permissions to create unified signature templates for groups of users without engaging them in the process.

Centrally manage email signatures in Office 365

CodeTwo Email Signatures for Office 365 uses a service hosted on Microsoft Azure servers to deploy email signatures and disclaimers. A signature is added to every email that meets the conditions defined by the administrator. Running the application’s engine (CodeTwo Email Azure Service) in the cloud gives the application two major benefits:

  • there are no limits when it comes to senders’ email clients
  • no setup on the client's side is required

CodeTwo Email Signatures for Office 365 is a single-pane-of-glass email signature management system. At the same time, it allows for advanced personalization. The rules you create in the program can be based on detailed conditions and exceptions. If you need to create a similar rule to already existing one, you can clone it and do some quick tweaks here and there. Your email signature templates can contain dynamic fields that are replaced with users' Azure AD attributes when emails are sent.

Other key features include:

  • support for all mail clients and mobile devices
  • full control over the layout of the signature (including the capability to add side banners, headers, etc.)
  • delegate email signature and banner management to specific users or teams (for example, the Marketing team)
  • built-in signature template editor with predefined signature layouts
  • option to add Office 365 users' photos to email signatures
  • placeholders based on sender’s and organization’s properties
  • fast and easy deployment.

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