CodeTwo Email Signatures for Office 365

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For existing users

Built-in Signature Template Editor

CodeTwo Email Signatures for Office 365 comes with an intuitive and light Signature Template Editor, which eases and speeds up the process of creating professional email signatures and disclaimers. The video below shows how to design your email signature template using the Editor.

ESIG Office 365 - new email signature editor

Our editor, in the first place, lets you focus on the layout of your corporate email signature and not on the complex HTML coding that stands behind it. You don’t have to build your email signature from scratch (although you have such an option), but you can use one of the well-tailored email signature templates prepared for you by our HTML experts.

Signature template library

Before opening your template for further editing, you can quickly customize it in the Quick customization window. Decide which elements of your signature template you want to keep or remove. It is super-easy and involves no HTML skills. Just select or deselect signature sections listed on the left.

Quick customization

After the initial customization, your template opens in the Signature Template Editor, where you can find a wide range of formatting options that adjust to the content you are currently working on. In the editor, you shape the final look of your signature by adding your images, Office 365 (Microsoft 365) user photos, marketing banners, social media buttons, and more. Feel free to replace, add or remove the contents of the template, modify colors and fonts, or add your own legal disclaimer.

Handy signature template editor.

Other features available in the Signature Template Editor include:

  • Placeholders, which allow you to personalize email signatures with AD data (e.g. sender’s attributes);
  • Conditional placeholders that can be used e.g. to add custom information to signatures added to emails sent by specific users only;
  • Additional email sections (like left and right banners, header) that you can design and add to your server-side signature templates;
  • Signature positioning, which lets you choose how your signature appears in an email conversation (under the latest reply or at the very bottom).

Our HTML editor is designed to make the process of composing signatures as easy as possible, even for inexperienced users. With the Signature Template Editor at your side, the HTML knowledge is no longer necessary to create modern and professional business email signatures that look ideal on all email clients and mobile devices.

With CodeTwo, you can be sure your email signatures are up to date at all times. Once you create or update a signature template and save changes, these changes take effect immediately. And if you need to postpone the changes or plan a new email campaign ahead, you can create a new rule and use a built-in scheduler.

With CodeTwo Email Signatures for Office 365, you can decide who can create email signatures by configuring access rights. Our software lets you delegate email signature management to your Marketing team, for example.

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