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World's #1 Microsoft 365 email signature management software

Email Signatures 365

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CodeTwo Email Signatures 365

Entra ID (Azure AD) support

CodeTwo Email Signatures 365 can automatically update email signatures with Microsoft Entra ID (Azure Active Directory) information such as sender’s contact details. All you need to do is add dynamic fields called placeholders in your email signature & autoresponder templates. When a user sends an email or when their Outlook signatures are synchronized with CodeTwo’s services, these placeholders are automatically updated with user’s information pulled from Entra ID.

Thanks to this functionality, it is possible to personalize signatures without having to create separate templates for every user. Placeholders can include details such as names, job titles, departments, physical addresses, phone numbers, email and website address, Office 365 (Microsoft 365) users’ photos, banners, and more. Additional AD attributes, such as CustomAttribute1-15, Initials, HomePhone and more, are also supported.

Let your IT team or end users manage contact information in signatures

How do we know what information should be added to signatures and how can we add it on the fly? Because we cache your user information from your organization's Entra ID (Azure AD), so when your end users send emails, we recognize these users, match them with our cached data and change signature templates into their own, personalized signatures.

CodeTwo Email Signatures 365 syncs with Entra ID automatically every 20 minutes (which is even 36x more often than competitive solutions), making sure the data in your signatures is always up to date.

You can centrally manage information cached by CodeTwo and added to your signatures and auto replies at You can even add custom attributes that are not available in Entra ID, or you can let your end users update their signature information themselves (at See how easy it is in this short video:

Why choose email signature management software - video thumbnail

Handle any scenario with conditional placeholders

If certain Entra ID (Azure AD) attributes are not filled out for some users, CodeTwo Email Signatures 365 can either insert a generic information into a signature (such as company’s general phone number) by using conditional placeholders or remove that information from the signature entirely with the use of the Remove Text tags. Learn more...

Thanks to Microsoft 365 user data stored in CodeTwo cache you can also create attribute-based signature rules. That way, you can specify users who get a specific signature based on their Entra ID properties (including custom attributes you've created for them). Learn more…