World's #1 Microsoft 365 email signature management software

Signatures in replies and forwards

CodeTwo Email Signatures 365 adds professional cloud (server-side) signatures and disclaimers to emails sent by Microsoft 365 (Office 365) users in your organization, depending on the configured rules. The program automatically detects the first and subsequent emails in a conversation, and also lets you further configure how email signatures are inserted in replies and forwards. But what is unique about the program is that it adds these signatures directly under the body of reply or forward messages, not only at the very end of the email conversation.

You can decide to handle a signature/disclaimer in one of the following ways:

• Add it to every email (including replies and forwards).
• Add it to the first email in a conversation (which excludes replies and forwards).
• Add it to the first email only but remove it when subsequent emails are sent in the conversation (this also excludes replies and forwards).
• Add it to every email but remove it from previous emails (this way only one signature will be shown in the entire conversation; applies to replies and forwards).

But that’s not all CodeTwo Email Signatures 365 can do in this matter. Probably the most eminent feature regarding replies and forwards is the ability to add an email signature/disclaimer directly under the body of the most recent message. Email clients, as well as Exchange Online, add signatures at the very bottom of the conversation, leaving the older messages between the original reply/forward and the signature itself. This can be confusing, especially when there are more than two persons involved in the conversation. If, however, you prefer this method of adding signatures to replies/forwards, CodeTwo Email Signatures 365 allows you to do so, too.

Take advantage of the above features and customize the program to handle email signatures and disclaimers in replies and forwards exactly as you want. You can also let your users decide which signature to use in new and subsequent emails by giving them access to CodeTwo signatures directly in their Outlook.

• Try CodeTwo Email Signatures 365 for free
• See examples of use
• Compare our email signature service with native signature settings in Microsoft 365
• Quick guide to adding signature rules