[Update]: This blog post was updated on June 17, 2022 with additional information regarding supported versions of Outlook.
Today, as part of Microsoft Build 2021, we make our modern Signatures Web Add-in (co-engineered with Microsoft) generally available for Outlook for Windows and Outlook on the web / OWA. The Web Add-in now also works with Outlook for Mac. We were the first to introduce the new add-in back at Microsoft Ignite 2020, where our CEO co-hosted a session with the Microsoft Outlook Add-in Team, and world’s first to release the add-in in Beta Channel (Office Insider program). Now, CodeTwo continues to stay ahead of the curve by being the first email signature software vendor in the world to announce the general availability of the modern email signature Web Add-in!
As a reminder, the modern Signatures Web Add-in integrates seamlessly with user accounts in Outlook and adds signatures as they type an email. It can be deployed directly from Microsoft 365 admin center for all or selected users – there is nothing to install locally and no need to sign in to the add-in. See this article in the user’s manual to learn how to deploy the new Web Add-in in your Microsoft 365 organization.
The add-in works with OWA, Outlook for Windows starting Version 2108 Build 14326.21018 and Outlook for Mac starting Version 16.59 Build 22031300. Learn more about the supported versions of Outlook
Working closely with CodeTwo enabled us to learn from one of the leading organizations on the online signature business and ultimately helped us design and release key features in our platform.
Juan Balmori Labra
Principal Program Manager at Microsoft
(Office Extensibility & Outlook Add-ins)
Juan Balmori LabraHow to use the modern signatures Web Add-in for Outlook and OWA
See the video above to learn how to deploy and use our Web Add-in. The Web Add-in requires CodeTwo Email Signatures for Office 365 to work in client-side or combo mode to add signatures in Outlook. You also need to configure client-side signature rules for your Outlook users in the signature management app first.
Once a user starts typing a message in Outlook, the signature is automatically inserted into the email body, according to the configured rules. To insert a different signature, a user simply needs to open the CodeTwo Signatures pane and click Use this signature below that signature.
Learn more about using the add-in in the user’s manual
Modern Web Add-in vs classic COM add-in
If you are using the classic CodeTwo Signatures Add-in for Outlook (COM Add-in) and intend to use the modern Web Add-in, uninstall the COM Add-in first. You can only use either of them.
Learn more about the differences between the modern Web Add-in and classic COM add-in
#1 email signature software
If you’re just looking for a way to centrally manage email signatures in your Microsoft 365 organization from any device or platform (Windows, Mac, mobiles, and more), get a free trial of CodeTwo Email Signatures for Office 365 and stay ahead of the game with CodeTwo.
Lovely and nice feature How does it works when user has rights on multiple shared mailbox?
What about licensing for shared mailbox depending on “Send as” or “Send on behalf of”?
Thanks! When it comes to emails sent as/ on behalf of, here is a knowledge base article with examples and screenshots. When you send as, the target mailbox needs to be licensed.
If you have any additional questions, our Customer Success team will be more than happy to assist you.
I wonder for users with multiple accounts on Outlook app. Will the signature change based on the ‘From’ address? This is the main reason I’m still sticking to server side signature only, not combo/client.
Yes, the signature will change automatically, based on the From address. In case you need more information about the add-in, don’t hesitate to contact our Customer Success team. They are available 24/5 and will be more than happy to assist you.
Love this new feature! Are there any plans to add Recipients and Keywords as options for the Client-side signatures configuration? Those are very useful to us and would be a roadblock for implementing this at the moment.
We’re definitely planning to further improve the add-in and add new features! Stay tuned for the next updates.