How to compress/remove attachments from incoming mail

Add a new rule to the list of rules via the Add button. Name the rule and describe it (Fig. 1.). This rule will be used to remove the individual attachments that exceed the specified size range from the incoming message, store them on the server the program is installed on. Moreover, an HTML attachment will be inserted to the incoming message informing that the attachment was removed and stored under the particular address.

Fig. 1. Adding and describing a new rule.

Go to the Conditions tab and configure the condition as follows: Message direction is incoming (Fig. 2.).

Fig. 2. Setting the condition to Message direction is incoming.

Next, move to the Actions tab and from the list of actions choose Strip/dump attachments (Fig. 3.).

Fig. 3. Adding the Strip/dump attachments action.

Once you add this action, you need to configure it via options available in the right pane. First, define the size range. Expand the context menu under If email contains and choose attachments of a specific size. Then, click the Options button. In the Attachments size configuration wizard that opens, define A size of an attachment is from [value] (Fig. 4.). Leave the to [value] empty. This way the program will resolve only those attachments which size starts from the specific value but with no end value defined.

Fig. 4. Configuring the attachments' size range.


Note that instead of the size range of the individual attachments, you can also configure the program to resolve the cumulative size of all attachments.

Move to the second option and from the context menu choose save these attachments to disk and delete them from the email. Next, hit Options and in the window that opens, choose a path to the folder where the removed attachments will be stored (Fig. 5.).

Fig. 5. Choosing the folder path where the removed attachments will be stored.


Note that you can also define here the folder's structure and the filename pattern.

Within the last configuration option, choose to insert the notification in the email as an HTML file attachment. Next, click the Options button to design the content of the HTML attachment (Fig. 6) that will be included in the incoming messages if any of its attachments will be removed.

Fig. 6. Designing a template of the HTML file attachment.

Create the second rule including the Compress attachments action. Click Add, name the rule and describe it (Fig. 7.).

Fig. 7. Creating the second rule.

In the Conditions tab choose Message direction is incoming (Fig. 8.).

Fig. 8. Setting the condition to Message direction is incoming.

Next, within the Actions tab, expand the list of actions using the Add button and choose Compress attachments. In the right pane of the action, define the value of attachments (in MB) that will be taken into account while compressing files attached to the incoming messages (Fig. 9.). By default, ZIP, RAR and gif, jpeg, jpg and png format attachments will not be compressed. To compress all attachments regardless of their format, mark the listed formats and hit Remove. Note that on the contrary of individual file formats, you cannot include ZIP and RAR files in the compression process.

Fig. 9. Setting the minimal size of attachments that should be compressed.

Save changes in the Administration Panel (Fig. 10.) and you're ready to go.

Fig. 10. Saving the rules in the Administration Panel.

From now on, each message containing attachments of the defined size range will either have them compressed or removed and dumped in the predefined folder. In the case of attachments removal, the original message will contain an HTML file notifying that the attachments were removed and can be found in the configured folder (Fig. 11.).

Exchange Rules Pro - Attachment message example
Fig. 11. The received message stripped of attachments with the notification informing about the location where those attachments were stored.

Was this information useful?