CodeTwo Exchange Rules Pro is an award winning, Microsoft certified email signature and email flow manager for Exchange. Trusted by thousands of companies all over the world, this easy-to-use Exchange toolbox will help you create complex rules to centrally manage email flow and to unify the look of your corporate correspondence - all without touching end users' computers and mobile devices.
- Design a unified email signature and disclaimer for the entire company in less than 5 minutes
- Automatically add personalized signatures including users' photos and AD data
- Add marketing banners and other images inline (not as attachments) to any email
- Choose where to insert a signature/banner - right under the latest email, at the very top or bottom of a conversation or as side banners
- Add, compress, strip or dump email attachments
- DLP - scan emails for sensitive content and forward incident reports to managers
- Set up autoresponders for groups or single users, and send them as replies to original emails
- Access email rules and settings from any device, even outside of the domain
- Use in organizations of any scale - multi-server and multitenant environments supported
- and a whole lot more... Read below or download the program now to see it for yourself
Central management based on rules
Configure server-level email flow and content rules via intuitive standalone panel or web interface. Sit back, while our software automatically adds signatures, archives attachments, autoresponds and more. Learn more...
Company-wide email signatures
Thanks to the WYSIWYG HTML editor it takes less than 5 minutes to compose and position email signatures containing users' Active Directory data, inline graphics, employees’ photos, disclaimers and more. Learn more...
Add disclaimers to company mail
Meet legal requirements, protect the confidentiality of correspondence and broadcast important information to your recipients, all thanks to centrally added email disclaimers. Learn more...
Full-composition or simple email signature
Add different email signatures depending on the message type – set up the program to add a fully composed email signature with all details and graphics to new email messages, and a simplified one to replies and forwards. Learn more…
Marketing banners and images immediately visible to recipients
No need to hit “download graphics”. Owing to novel technology, graphics are inserted inline without being displayed as attachments. Find out more...
Centrally managed, fully editable autoreplies for single users or entire groups. With original message included in the message body, customizable CC and BCC fields and even attached files. Find out more...
Email attachment control
Zip, archive or dump attachments from incoming emails to save space. Help out your Sales team by automatically adding product offers in PDF to selected outgoing messages. Find out more...
Email address rewriting
Rewrite particular senders’ addresses to the general ones e.g. from firstname.lastname@example.org to email@example.com and vice versa. Keep the look of your sales or support team correspondence professional and consistent. Find out more...
Legal email compliance
Let your company mail stay in keeping with legal regulations. The program will help you meet the standards of many common legal acts, e.g. HIPAA, SOX, eDiscovery, UE Directive 2003/58/EC, SEC Rule, etc. Learn more...
Email unsubscribe mechanism (CASL and similiar acts compliance)
Stay in keeping with Canadian anti-spam law (CASL) that went in force on July 1st, 2014 and with other regulations requiring you to add unsubscribe links to your commercial correspondence sent from Exchange Server. Apply a complete email unsubscribe mechanism in your company email. Learn more...
Remove or mask sensitive content
Whenever the program detects a sensitive phrase in a message (e.g. a credit card string) it can automatically remove or mask it. Learn more...
Customizable filtering and DLP policies
Protect your company data from leakage. Apply DLP policies, block, reroute or modify incoming and outgoing email based on customizable regular expressions and content dictionaries. Find out more...
Notifications and email content control
Set automatic email rules blocking and forwarding sensitive content to any email address, even outside your Active Directory contact list. Learn more...
Email forwarding and rerouting
Forward incoming, outgoing and internal messages to any address. Automatically reroute all or selected emails depending on their properties, sender, recipient etc. Find out more...
Remote access to rules for Marketing
The program’s Administration Panel module can be deployed on any machine (even outside of your domain) with a dedicated set of access rights. This way the administrator can save time by delegating e.g. email signature and banner management to the Marketing team, without worrying about security breaches. Find out more...
Enables developers to integrate CodeTwo Exchange Rules Pro with standalone or web applications. Now you can manage the program even via an internet browser running on a mobile device. Learn more...
Scalability, multi-tenant and multi-server environment support
Automatic replication of settings between multiple servers. Support for environments with multiple tenants (e.g. Exchange hosts). Guaranteed stability in high network traffic. Learn more...
Support for hybrid environments
CodeTwo Exchange Rules Pro supports hybrid deployments of Office 365 and on-premises Exchange, with centralized mail transport enabled.
Trusted by thousands of companies worldwide
Over 57,000 companies in 90+ countries around the world, SMBs and international corporations alike, use CodeTwo Exchange Rules Pro in their organizations. Several of them shared their experience using the program.
For a detailed list of all features go to this page
CodeTwo Exchange Rules Pro lets you manage the email flow on Exchange Server according to rules. It covers a wide range of aspects, including: email content control, attachment filtering, message rerouting, email signatures and disclaimers and a whole lot more. The number of combinations of conditions and actions is almost countless.
Owing to the graphical user’s interface, creating email rules in CodeTwo Exchange Rules Pro is a breeze. You don’t have to write any scripts in PowerShell while setting up the application. Thanks to the logical structure of the rules creation wizard, the admin can create advanced email rules with minimum effort and just with a few clicks.
After saving the rule, it will be triggered automatically anytime the specified conditions are fulfilled, e.g. when the sender matches a defined condition, the email contains a certain phrase or attachment, etc. The possibilities are endless!
What’s more, all changes applied in the program’s Administration panel will automatically propagate to all CodeTwo Exchange Rule Pro instances installed in your Exchange organization. There’s no need to manually import/export settings to all mail servers.
One of the most popular features used in CodeTwo Exchange Rules Pro is central management of users’ email signatures and disclaimers. The program contains a number of facilities that let you create full-blown signature templates containing users’ individual details, images and marketing content. A good example of such a feature is the graphical message composition editor.
CodeTwo Exchange Rules Pro also comes with a bunch of additional useful administrative tools, e.g. the Rules Tester, Server Monitor and a rich library of signature templates. All these features are there to make your work as a server administrator easier and faster than ever before.