CodeTwo Exchange Rules Pro

Centrally managed email signatures, disclaimers, marketing banners and email flow control   Centrally managed email signatures, disclaimers,
marketing banners and email flow control
Used by thousands of companies around the world Used by thousands of companies around the world
Windows Server certified Windows Server certified
MSExchange.org Gold Award MSExchange.org Gold Award
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no credit card required; free support while you test
 

Overview

CodeTwo Exchange Rules Pro is an award-winning, Microsoft certified email signature and email flow manager for Exchange. Trusted by thousands of companies all over the world, this easy-to-use Exchange toolbox will help you create complex rules to centrally manage email flow and to unify the look of your corporate correspondence - all without touching end users' computers and mobile devices.

The program lets you:

  • Design a unified email signature and disclaimer for the entire company in less than 5 minutes
  • Automatically add personalized signatures including users' photos and AD data
  • Add marketing banners and other images inline (not as attachments) to any email
  • Choose where to insert a signature/banner - right under the latest email, at the very top or bottom of a conversation or as side banners
  • Add, compress, strip or dump email attachments
  • DLP - scan emails for sensitive content and forward incident reports to managers
  • Set up autoresponders for groups or single users, and send them as replies to original emails
  • Access email rules and settings from any device, even outside of the domain
  • Use in organizations of any scale - multi-server and multitenant environments supported
  • and a whole lot more... Read below or download the program now to see it for yourself

 

Professional email signature by CodeTwo Exchange Rules Pro

 


Key features

Central management based on rules

Central management based on rules

Configure the flow of all incoming and outgoing emails and control their content via an intuitive and user-friendly Administration Panel. Configure a set of rules and then sit back and let the software automatically add signatures, archive attachments, send auto-replies, and do even more tasks. Learn more...

Company-wide email signatures

Company-wide email signatures

Thanks to the built-in editor, it takes less than 5 minutes to compose and position email signatures for all employees. Insert data and photos stored in Active Directory, inline graphics, disclaimers, and more.​ Learn more...

Add disclaimers to company mail

Add disclaimers to company mail

Meet legal requirements, protect the confidentiality of correspondence, and broadcast important information to your recipients – all that thanks to centrally added email disclaimers.​ Learn more...

Fully-composed or simple email signature

Fully-composed or simple email signature

Add different email signatures depending on the message type. Set up the program to insert an email signature that includes all details and graphics to new email messages, and its simplified version to replies and forwards.​ Learn more…

Active Directory photos in email signatures

Active Directory photos in email signatures

Take advantage of users’ photos to personalize your email signatures. When creating an email signature template, you just need to insert an appropriate placeholder that will pull pictures of your employees from Active Directory on the fly. No PowerShell scripting or HTML knowledge required. Learn more…

Marketing banners and images always visible to recipients

Marketing banners and images always visible to recipients

No need to worry about images being blocked or wonder how many recipients actually click “Download Pictures”. Owing to novel technology, graphics are embedded directly to your messages, rather than sent as attachments. Learn more...

Server-level automatic replies

Server-level automatic replies

Centrally managed, fully editable auto-replies for single users or entire groups. With original message included in the message body, customizable CC and BCC fields and even attached files. Learn more...

Email attachment control

Email attachment control

Compress, archive or remove attachments from incoming emails to save space. Help your Sales team out by automatically attaching product offers in PDF files to selected outgoing messages. Learn more...

Email address rewriting

Email address rewriting

Replace particular senders’ addresses with the general ones, e.g. rewrite from j.smith@company.com to support@company.com, and vice versa. Maintain the professional and consistent look of your Sales or Support team correspondence.​ Learn more...

Legal email compliance

Legal email compliance

Let your company mail stay in keeping with legal regulations. The program will help you meet the standards of many common legal acts, e.g. HIPAA, SOX, eDiscovery, UE Directive 2003/58/EC, SEC Rule, etc. Learn more...

Email unsubscribe mechanism (CASL and similiar acts compliance)

Email unsubscribe mechanism (CASL and similiar acts compliance)

Stay compliant with Canadian anti-spam law (CASL) that came into force on July 1st, 2014, as well as with other regulations requiring you to add the unsubscribe links to your commercial correspondence. Apply a complete email unsubscribe mechanism in your company email.​ Learn more...

Remove or mask sensitive content

Remove or mask sensitive content

Whenever the program detects sensitive phrases (e.g. a credit card string) or predefined keywords in a message, it can automatically remove or mask them.​ Learn more...

Customizable filtering and DLP policies

Customizable filtering and DLP policies

Protect your company’s sensitive data from being leaked. Apply data loss prevention policies, and block, reroute or modify incoming and outgoing emails and attachments based on customizable regular expressions and content dictionaries. Learn more...

Notifications and email content control

Notifications and email content control

Create rules to automatically block sensitive content or forward it to any email address, even outside your Active Directory contact list.​ Learn more...

Email forwarding and rerouting

Email forwarding and rerouting

Forward incoming, outgoing, and internal messages to any address. Automatically reroute all or selected emails depending on their content, properties, sender, recipient, etc. Learn more...

Seize your marketing opportunities

Seize your marketing opportunities

Automatically added email signatures let you seize all the marketing opportunities your professional email correspondence provides. By adding marketing information to your email signatures, you get a lot of chances to promote your brand and boost your marketing campaigns. Learn more...

Remote access to rules for Marketing

Remote access to rules for Marketing

The program’s Administration Panel module, together with a dedicated set of access rights, can be deployed on any machine (even outside of your domain). This way the administrator can save time by delegating, e.g., email signature and banner management to the Marketing team, without worrying about security breaches. Learn more... 

Analyze your email signatures marketing performance

Analyze your email signatures marketing performance

Not only you can easily create company-wide email signatures in CodeTwo Exchange Rules Pro, but by tagging your links with special URL tags, you can also effortlessly analyze the web traffic sent to your website in Google Analytics, or other similar platforms.​ Learn more...

Restore images removed by iPhone and iPad

Restore images removed by iPhone and iPad

iOS devices remove images when forwarding or replying to an email, which can lead to undesirable changes in the email layout. Now, you can recover the removed content, so that you do not have to worry about your signature design or branding being skewed by deleted graphics. Learn more...

API

API

Enables developers to integrate CodeTwo Exchange Rules Pro with standalone or web applications. You can now manage the program even via an internet browser running on a mobile device.​ Learn more...

Scalability, multi-tenant and multi-server environment support

Scalability, multi-tenant and multi-server environment support

Automatic replication of settings between multiple servers. Support for environments with multiple tenants (e.g. Exchange hosts). Guaranteed stability in high network traffic. Learn more...

Support for hybrid environments

Support for hybrid environments

CodeTwo Exchange Rules Pro supports hybrid deployments of Office 365 and on-premises Exchange, with centralized mail transport enabled. 

Loved by MVPs and Clients

Loved by MVPs and Clients

You can read what Microsoft Exchange MVPs and our clients said about CodeTwo Exchange Rules Pro on this page. Still not convinced? Take a look at these case studies where our customers share real-life CodeTwo Exchange Rules Pro deployment stories.

Trusted by thousands of companies worldwide

Trusted by thousands of companies worldwide

Over 64,000 companies in 90+ countries around the world, SMBs and international corporations alike, use CodeTwo Exchange Rules Pro in their organizations. Several of them shared their experience using the program.

Easy customer satisfaction measurement from your email signature

Easy customer satisfaction measurement from your email signature

Deploy one-click customer satisfaction surveys to get feedback from people who use your services. This method offers very high response rate and lets you adapt to your customers’ needs. Learn more…

 

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Product information

Product name: CodeTwo Exchange Rules Pro

Supported platforms

Administration Panel:
Windows Server 2016(1) / 2012 R2 / 2012 / 2008 R2 / 2008 / 2003 R2 / 2003
Small Business Server 2011 / 2008
Windows 10(2) / 8.1 / 8 / 7 / Vista

Support only for 64-bit versions

Exchange Rules Service:
Exchange Server 2016 / 2013(3) - with Mailbox role installed
Exchange Server 2010 / 2007 - with Hub Transport role installed
Small Business Server 2011 / 2008

(1) If you can't find the program after the installation, consult this KB article.
(2) If the Administration Panel doesn't work after upgrading to Windows 10 from Windows 7 or 8.1, you need to reinstall the application.
(3) If you are experiencing problems on Exchange 2013 SP1, consult this KB article.

Certified for Windows Server 2012

Product description

Easily create and manage advanced rules adding email disclaimers, signatures or controlling mail flow in Exchange 2016/2013/2010/2007 organizations.

Version details

  • Date Published:
  • Latest Version: 2.11.0.0
  • Size: 71.3 MB

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