The most trusted email signature software for Exchange Server

"The information transmitted in this email is intended only for use by the addressee of this email and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of it…"

If the above text looks familiar, then you probably already know what an email disclaimer is. In short, an email disclaimer is a piece of text included in a message in order to provide the recipient with information or promote certain behavior on their part.

Companies can use CodeTwo Email Signatures On-prem to implement any number and type of email disclaimer policies for both internal and outgoing correspondence on Exchange on-prem, or in Microsoft 365 hybrid organizations. Examples of their use include:

• Complying with legal regulations (GDPR, HIPAA, CCPA, CASL, etc.).
• Augmenting the confidentiality of corporate and personal email communication.
• Internal policy announcements.
• Waiving legal liability resulting from the contents of emails.
• Advertising eco-friendly practices.
• Placing copyright notices, and other purposes.

What's more, thanks to the remote access rights control feature, the Exchange admin has the ability to entrust the writing of email disclaimers to non-IT staff working from within or outside the domain. They, in turn, can use the built-in HTML editor to create an elegant disclaimer containing all the necessary information, while the advanced disclaimer recurrence and positioning options allow them to insert this disclaimer into email conversations of any length exactly where and when they need it.