Pricing

The product license key is sold in a pre-paid annual subscription model. The price is based on the number of Microsoft 365 (Office 365) users whose data you want to back up. One user requires one license, regardless of whether you want to back up their mailbox, public folder or SharePoint Online data they have access to, or all those resources at the same time.

So, if you want to back up specific user mailboxes, you need licenses for all these users. If you want to back up shared resources (such as public folders or Microsoft 365 group mailboxes), you need to have licenses for all users who can access and modify these resources. Learn more about the licensing of shared resources.

Technical support and all program updates are included in the subscription price. What does technical support include?

All prices shown on the website are net of Value Added Tax and any other taxes or duties.

New license / renew license (annual subscription)

To calculate the price, please provide the number of users whose data you want to back up.

Mailbox backup

The program consumes one license per one backed-up user. So, if you want to back up a user mailbox, this user needs to be licensed. For example, to back up mailboxes of 56 users, you need 56 licenses of CodeTwo Backup for Office 365.

If you intend to back up mailboxes of Microsoft 365 groups with CodeTwo Backup for Office 365 as well, you need to make sure you have licenses for users who are members of these groups. Other types of mailboxes (archive, shared, resource, etc.) do not require licenses, as long as they are not assigned an Exchange Online license. For more details, see the program’s user manual.

Public folders backup

No matter what kind of data you back up, one backed-up user requires one license. To back up public folders, you need to make sure all users who can create, edit or delete the contents of these public folders are licensed. This means that if a certain public folder can be accessed and modified by e.g. 13 employees, to back it up you need 13 licenses that have to be assigned to these employees. Those licenses allow you to back up these users’ mailbox data as well. The size of public folders’ data does not make any difference.

If all users in your organization are licensed, it automatically means that you can back up all public folders, regardless of their size.

SharePoint/OneDrive for Business data backup

Each user whose SharePoint data you back up requires a license.

To back up a classic SharePoint site collection, i.e. a site that is not connected to any Microsoft 365 group, you need to have a license assigned to each user who can create or modify items on this site. For example, you have a SharePoint site collection called “Sales”, which can be accessed and modified by all members of your Sales team, consisting of 45 users, and an IT team, which consists of 5 users. In this case, to back up this site, you need 50 licenses assigned to all members of your Sales and IT teams. Those licenses allow you to back up these users’ mailbox data as well.

If you want to back up a SharePoint team site, i.e. a site that is connected to a Microsoft 365 group, you need to assign licenses to all members of this group. For example, a team site “Marketing” is connected to a Microsoft 365 group “Marketing”, which has 15 members. To create a backup copy of this site, you need 15 licenses that will be assigned to these 15 users. Those licenses also allow you to back up the contents of the Marketing Microsoft 365 group mailbox, as well as individual mailboxes of those users.

The program requires a license for each user whose OneDrive for Business site you want to back up. Licenses assigned to users allow you to back up their mailboxes as well.

If all users in your organization are licensed, it automatically means that you can back up all SharePoint Online data (all types of sites), regardless of its size.

To find out more about your annual subscription cost, request a quotation for CodeTwo Backup for Office 365.

Additional licenses

The price for additional licenses is exactly the same as the price for new licenses. However, when adding licenses, your original subscription period remains unchanged. For that reason, the price for additional licenses is reduced proportionally to the remaining period of your current subscription.

Go through the first two steps of the order form or request a quotation to calculate the cost of additional licenses.

Subscription renewal

The license for CodeTwo Backup for Exchange needs to be renewed after one year. If you do not renew your subscription before it expires, the program will stop all backup jobs. However, you will still be able to restore the already backed up items as long as you need.

Adding new licenses while your current subscription is active does not change your subscription renewal date.

Free trial version

It is possible to trial CodeTwo Backup for Office 365 before purchasing it. You can use the trial version for 30 days to back up your Microsoft 365 mailbox data and restore up to 5 items per folder.

If you wish to be able to restore an unlimited number of items per folder for a limited number of mailboxes, contact CodeTwo Customer Success team to obtain a special temporary license key.

Learn more about the trial version of CodeTwo Backup for Office 365

Ordering details

You can pay for the software by credit/debit card, wire transfer or send us a purchase order. Credit/debit card payments are handled by PayPal (Braintree). Submitting your credit card information on CodeTwo's website is safe as our order system uses only TLS encrypted and verified connections to process your payment. CodeTwo does not store your credit card information in any form. CodeTwo is PCI compliant.

Learn more about license management in the user’s manual

What does technical support include?

Technical support is included in the price of the subscription. It entitles you to the following benefits:

Full access to our online knowledge base.
24/5 access to our Customer Success team (awarded by Microsoft) by email and phone.
24-hour response time guarantee. Our technicians will answer all questions concerning our products and will assist in addressing potential technical issues.
Assistance comprehensively provided by the same specialist (unless they are out of office).