Mobile App for iOS

Info

This feature is unavailable in Public Folders version 5.3 or older.

Now you can access CodeTwo Public Folders also from your iOS mobile device. Download the mobile app from App Store and start working with your tasks, appointments and contacts similarly as with the Outlook Add-in.

After installing the app on your device, you'll notice that it is simple and easy to use. The Mobile app's user interface is intuitive and should not cause any problems. However, if it does, you will find information on the Main interface and the Mobile app settings in the sections below.

Just after installing the app on your device, connect to the server of your choice by clicking either the Demo Server or My Syncing Master (Fig. 1.).

Choosing the server connection.
Fig. 1. Choosing the server connection.

Tip

You can relaunch the connection wizard at any time directly from the app's settings menu (Fig. 2.):

Accessing the connection wizard from the app's settings menu.
Fig. 2. Accessing the connection wizard from the app's settings menu.

After hitting My Syncing Master, read the Note and skip to the next step. The credentials window will display (Fig. 3.)

Logon credentials window.
Fig. 3. Logon credentials window.

Next, provide logon credentials received from your administrator including Server name, Username, and Password. Alternatively you can use the Anonymous user option that requires neither username nor password. In such case, please bear in mind that it has to be configured beforehand by your administrator in the Administration Panel of CodeTwo Public Folders.

The Direct connection option is for connecting the Mobile app to the server via your local company network only.

Important

The aforementioned option requires your network administrator to open the relevant communication port, set to 5040 by default, in the server's firewall. Furthermore, when trying to use the Direct connection outside your company's network, the port also needs to be opened in all firewalls that stand between your off-site wireless connection and your company's network.

After entering logon credentials tap Next and wait for the Mobile app to establish the connection with your server. Once it is successfully connected, the summary screen will display (Fig. 4.), and you can launch the app by clicking Finish.

PF - Congratulations.
Fig. 4. The connection has been successfully established.

Once the connection is established, the screen with all accessible folders will display (Fig. 5.). Choose the shared folders by ticking the ones you would like to see in the Mobile app and submit your choice by clicking Done.

PF- Select folders.
Fig. 5. Folder subscription menu.

Info

Downloading items may take a couple of seconds as this process depends on your internet connection performance.

Main interface of the mobile app

Using CodeTwo Public Folders on your iOS device is easy. First thing that you come across is the Dashboard screen, which is divided into the top menu that includes all available types of folders, the middle area displaying the recent events and tasks and the bottom area with the Refresh button, app's settings and reminders (Fig. 6.).

PF - Calendar view.
Fig. 6. Main screen of the Mobile app.

Tap the item to view its content and then click Edit to change it (edition is also available after clicking the particular folder type icon in the top menu) (Fig. 7.).

PF - Event details.
Fig. 7. Viewing and editing items.

To delete the items click the folder's icon located in the top menu, tap the particular item, swipe it from left to right and click Delete (Fig. 8.).

PF - Meeting visible.
Fig. 8. Deleting the item.

To create items click the plus icon located at the top of the particular folder's type screen. It will show the Add Event / Contact / Task window (depending on the folder type that you are currently using) (Fig. 9.).

PF - Add event to calendar.
Fig. 9. Creating a new item.

Tip

Note that you may also create a new calendar event by long-pressing the particular calendar cell. This type of item creation is unavailable with tasks and contacts.

In the new item creation screen you can enter standard values such as title, user name, description, email address, etc. (depending on the item type). Tap the Done button to finish and save the item or Cancel to abandon the action.

Searching for the specific item is also possible but only with Contacts and Tasks. Just go to the particular folder type, enter the item's name, and it will display in the field below (Fig. 10.).

PF - Search for contact.
Fig. 10. Searching for items.

Synchronize now button (Fig. 11.), which is available at the bottom of every screen of the app, forces the program to sync on demand without waiting for the automatic process to do so - the feature is useful when switching between wireless networks or when their coverage is weak, and the internet connection is interrupted.

PF - Reload calendar.
Fig. 11. Synchronize now button.

Mobile app settings

Connection wizard is not the only option available in the Settings screen of the app (Fig. 12.). The others are:

  • Connection info - shows information about the current connection status (Connected/Disconnected), network (Wi-Fi or Wi-Fi/Mobile) and connection type (Internal/External) and your device's ID.
  • Network type - determines what type of the Internet connection you are using at the moment: Wi-Fi or Wi-Fi/Mobile.
  • Sync Range - you may decide on the display time range of the synchronized events in your shared Outlook Calendar. The time range may be set to: All, 6 Months back, 3 Months back, 1 Month back or 2 Weeks back.
  • Sync to iPhone / iPad - determines whether to synchronize Contacts from the Mobile App to your iOS device. Here you may also decide about the One Way Sync feature that enables one way synchronization and protects your data against accidental deletion/modification from your CodeTwo Public Folders app via your own iOS adress book.
  • Sync from iPad / iPhone - once turned on, all of your contacts will be synchronized to the Mobile App.
  • About - contains general information about the program's version and links to CodeTwo Technical Support.
The Mobile app's settings accessed from the dashboard.
Fig. 12. The Mobile app's settings accessed from the dashboard.

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