Mobile App for iOS

Info

The mobile app for iOS is not available in Public Folders version 5.3 or earlier.

To access CodeTwo Public Folders on iOS devices, you need to download the mobile app from App Store and install it on your device. The mobile app's user interface is simple and intuitive. Some of the features are described in this article.

Connection wizard

Right after you install the app on your device, you need to configure the connection with the CodeTwo Public Folders Syncing Master (see this article to learn more about this component). You can choose either the Demo Server or your own Syncing Master (Fig. 1.).

Warning

Note that the Demo Syncing Master (Demo Server) is publicly accessible and can be used for testing purposes only. Don’t use it to share sensitive and confidential data as it will be visible to users from other organizations connected to the Demo Syncing Master. Processing or storing any personal data in the Demo Syncing Master is strictly prohibited! The Demo Syncing Master's database is cleared every Friday.

Public Folders - iOS - connection 1
Fig. 1. Choosing the server connection.

Tip

You can relaunch the connection wizard any time directly from the app's settings menu (Fig. 2.).

Public Folders - iOS - reconfigure connection
Fig. 2. Accessing the connection wizard from the app's settings menu.

After connecting to My Syncing Master, read the remarks and move to the next step. The credentials window displays (Fig. 3.).

Public Folders iOS - connection - my SM
Fig. 3. Configuring the connection to Syncing Master.

The Local Wi-Fi connection option is for connecting the Mobile app to the server via your local company network only. You need to provide the Syncing Master Internet name and user login credentials given to you by an administrator. Alternatively, you can use the Anonymous user option that requires no credentials (for this to work, the anonymous user account needs to be configured beforehand by your administrator in the Administration Panel of CodeTwo Public Folders).

Important

The Local Wi-Fi connection option requires your network administrator to open the relevant communication port (set to 5040 by default), in the server's firewall. Furthermore, when trying to use this type of connection outside your company's network, the port also needs to be opened in all firewalls that stand between your off-site wireless connection and your company's network.

After you type in the login credentials, click Next and wait for the mobile app to establish the connection with your server. Once it is successfully connected, the summary screen displays, and you can launch the app by clicking FinishOnce the connection is established, the screen with all available folders will display (Fig. 4.). Choose the shared folders that you would like to see in the app and click DoneDownloading items may take a couple of seconds, depending on your internet connection.

Public Folders iOS - connection - folders
Fig. 4. Selecting which folders from CodeTwo Public Folders will be displayed in the app.

User Interface

Using CodeTwo Public Folders on your iOS device is easy. The first thing that you come across is the Dashboard screen, which is divided into the top menu that includes all available types of folders, the middle area displaying the recent events and tasks, and the bottom area with the Refresh button, app's settings, and reminders (Fig. 5.). You can swipe to change the view between events and tasks.

Public Folders iOS - Dashboard
Fig. 5. The main screen (Dashboard) of the mobile app for iOS.

Tap any item to view its content and click Edit if you want to change it (Fig. 6.).

Public Folders - iOS - edit event
Fig. 6. Viewing and editing items.

To delete an item, click the folder's icon located in the top menu, tap any item, swipe it from right to left, and click Delete (Fig. 7.).

Public Folders - iOS - delete items
Fig. 7. How to delete an item.

To create items, click the plus (+) icon located at the top of the screen. The Add [Item type] window opens, and its contents depend on the folder type that you are currently using (see Fig. 8. to see how it looks for calendar events).

Public Folders - iOS - new event
Fig. 8. Creating a new item (calendar event).

Tip

You can also create a new calendar event by long-pressing any calendar cell. This method is not available for tasks and contacts.

In the new item creation screen, you can enter standard values such as title, user name, description, email address, etc. (depending on the item type). Tap the Done button to finish and save the item or Cancel to abandon the action.

The Synchronize now (Public Folders - iOS - sync button) button, which is available at the bottom when you view items (see Fig. 5. or 7.), forces the program to sync on demand without waiting for the automatic sync process. This feature is useful when switching between wireless networks, when network coverage is weak, or when the internet connection is interrupted.

Settings

Connection wizard is not the only option available in the Settings screen of the app (Fig. 9.). The other options include:

  • Connection Status - shows information about the current connection status (Connected/Disconnected).
  • Network type - determines what type of Internet connection you are using at the moment: Wi-Fi or Wi-Fi/Mobile.
  • Sync Range - you can decide on the display time range of the synchronized events in your shared Outlook Calendar. The time range may be set to: All, 6 Months back, 3 Months back, 1 Month back or 2 Weeks back.
  • Sync to iPhone/iPad - select which types of items from CodeTwo Public Folders should be displayed on your device. By clicking an item type, you can choose which folders will be synced and configure various synchronization options.
  • Display from iPhone/iPad - here, you can choose to display your device's contacts in the app (these contacts are not shared or synchronized).
  • About - contains general information about the program's version and links to CodeTwo Technical Support.
  • Device ID - displayed at the bottom of the screen.

Public Folders - iOS - settings
Fig. 9. How to access the app's settings.

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