Monitoring jobs

The Jobs tab of CodeTwo Backup (Fig. 1.) has two main functions. First, you can create and manage all jobs from here. Second, it holds details about all defined jobs: backup, restore, and archive.

Backup Jobs tab overview
Fig. 1. The Jobs tab of CodeTwo Backup.

Managing existing jobs

Each job defined in the program can be managed from the Jobs tab. Use the top menu or right-click any job (Fig. 2.) to:

  • create new jobs
  • start inactive jobs
  • stop active jobs
  • edit jobs
  • delete jobs

Backup Jobs tab job management options
Fig. 2. Available job management options.

If you are editing a job that is running (active), the program will attempt to restart the job to apply the changes (Fig. 3.). In case it is not possible to restart the job automatically, you need to manually stop such a job for the new configuration to be applied.

Backup Exchange backup job apply changes
Fig. 3. Applying changes to an active job.

Security note

If there are any users delegated to use the program, they might have to provide passwords when creating/editing a backup job and trying to access any existing connections in the Server connection step of the wizard. 

Monitoring configured jobs

The Jobs tab is divided into several different sections (cards):

Job list

The Job list card (Fig. 4.) shows all defined jobs and provides basic information on each of them, such as:

  • State, which shows the current status of the job (e.g. Inactive, Active);
  • Speed, which shows the average speed of the job;
  • Storage, which shows the name of the storage where the data is backed up or from which it is restored/archived; 
  • Next start, which shows the time and date when the job will automatically start next (applies only to jobs for which the activity periods or scheduler feature was configured); 
  • Last start, which shows the time and date when the job was last started;
  • Last stop, which shows the time and date when the job was last stopped or when it was completed.

Backup Jobs tab job list
Fig. 4. List of jobs on the Jobs tab.

Selecting one of the jobs on this list will show detailed information about that job on the remaining cards.

Job progress

This card shows additional information about the selected job or the current backup cycle (applies to continuous backup jobs), such as the progress of the job, amount of copied data, estimated time for the accomplishment of the job (ETA), etc.

There are also additional links on the Job progress card that are available for specific types of jobs or job settings (except for the Log files link, available for all jobs):

  • Mailboxes and Public Folders backup status 

This link is available for Exchange backup jobs. Click it to open a new window (Fig. 5.) with the list of all mailboxes, public folders, and SharePoint site mailboxes included in the selected job, as well as the current status of their backup. Click the header of any column to sort the data in ascending or descending order. 

Backup Jobs tab mailboxes status
Fig. 5. he Mailboxes and Public Folders backup status window.

The Folders in backup and Items in backup columns show how many folders and items of a given mailbox (or public folders) are currently backed up in the storage.

Keep in mind that the Mailboxes and Public Folders backup status window always shows information gathered during the last backup cycle. If another backup cycle finishes while this window is opened, click the Refresh button to download the information from that cycle (or reopen the window instead). 

  • Sites backup status

This link is available for SharePoint backup jobs. Click it to open a new window (Fig. 6.) with the list of all SharePoint sites included in the selected job, as well as the current status of their backup. Click the header of any column to sort the data in ascending or descending order. 

Backup Jobs tab sites status
Fig. 6. The Sites backup status window.

The Sites in backup, Lists in backup, and Items in backup columns show how many SharePoint objects and items of a given site collection are currently backed up in the storage.

Keep in mind that the Sites backup status window always shows information gathered during the last backup cycle. If another backup cycle finishes while this window is opened, click the Refresh button to download the information from that cycle (or reopen the window instead). 

  • Previous cycles details

This link is only available for continuous backup jobs. Click it to open a new window (Fig. 7.) with a list of the last 50 backup cycles of the selected job, together with detailed information regarding the duration of each cycle as well as the amount of processed data. Click the header of any column to sort the data in ascending or descending order. 

Backup Jobs tab backup cycle status
Fig. 7. The Previous cycles details window.

Tip

You can also view the status of previous backup cycles for your one-time backup jobs (provided that you run those job more than once). To do so, select your one-time job on the Job list card and click Edit on the top menu. In the window that opens, go to the Job continuity step and select the Continuous backup option. Click Finish to close the wizard. The Previous cycles details link will now be available on the Job progress card.

  • Archive history

This link is only available for Archive storage and Archive storage to PST jobs. Click it to open a new window (Fig. 8.) with a list of the last 50 archive job runs, together with detailed information regarding the duration of each run as well as the amount of processed data. Click the header of any column to sort the data in ascending or descending order. 

Backup Jobs tab archive history
Fig. 8. The Archive history window.

The first column, Archive path, shows also the location where your archived data is stored.

  • Log files

Click this link to open a new window (Fig. 9.). where log files regarding the selected job can be viewed or saved.

Backup Jobs tab log files
Fig. 9. The Job log files window.

In case of any problems with the program of a specific job scenario, these diagnostic files can be sent to CodeTwo Customer Support to inspect the problem and come up with a solution. 

Job good news and Job bad news

These cards show alerts generated for the selected job. Learn more about good and bad news notifications here.

Job summary

This card shows the selected configuration options of the selected job. These are the same details as shown in the last step of every job configuration wizard. 

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