The most trusted email signature software for Exchange Server

Dynamic content

By inserting placeholders such as {FirstName}, {LastName}, {Phone}, {Mobile}, {Department}, etc. into your signature template, you can pull the information from your organization’s Active Directory database. This way, you can personalize email signatures for all your employees and, at the same time, keep them uniform. In CodeTwo Email Signatures On-prem, this feature, found natively in Exchange, has been further enhanced with:

• the Remove Text tag functionality, which automatically removes blank lines, created when requested information is not present in users’ Active Directory entries, 
• the Conditional placeholders feature, which allows you to define conditions to replace a placeholder with different values, depending on which condition is met,
• the Add custom placeholder tool, which lets you use literally any existing Active Directory field.

Rich personalization capabilities

With the Conditional placeholders feature, you can configure a special type of placeholders which can be replaced with one of several values (text, image or even an HTML code snippet), depending on which condition you’ve defined for them is met. For example, conditional placeholders can be used to replace empty placeholders with generic information (company phone number instead of a user-specific phone number) or add banners in different languages to email signatures of selected users only.

Different signatures for different users

Manage unique email signature templates for groups and users based on selected properties, senders, recipients, SMTP addresses, domains, membership to Active Directory groups and more. The program will pull information from Active Directory so each user will have their own, personalized signature and, e.g., a common company logo or banner in their messages.

Support for all email clients (including Outlook and mobiles)

You don't have to worry about which email clients or platforms your users have. CodeTwo Email Signatures On-prem supports all popular email apps, mobile phones, and tablets that can be connected to Exchange: Outlook, OWA, iPhone, iPad, Apple Mail, and many more. We have the best signature positioning algorithm on the market – CodeTwo Email Signatures On-prem properly recognizes all message headers in emails sent from all popular mail clients and mobile devices. It guarantees that auto-signatures are always appended in the exact place you want them to. This and the ability to automatically force email formats for all outgoing (or only selected) emails helps you unify the look of your business communication.

Themes and stationery remover

The program is capable of removing email stationeries or themes, which helps maintain a uniform look of company correspondence, regardless of how end-user mail clients are configured. Learn more about removing themes and stationery from Exchange mail