CodeTwo Exchange Rules is a mail processing solution for Microsoft Exchange that enables centralized management of signatures in Exchange 2019 and 2016. Unlike the Mailbox role on bare Exchange, the program comes with several additional options, breaking the standard approach to email rules while simultaneously simplifying their creation.

Who is the program for?

The program was designed to ease the Administrators' life while managing email rules within the organization. Thanks to the program, the Administrator may create signature / disclaimer / banner adding rules for an unlimited number of users in just a few clicks and monitor performance of all instances of the program from a single place.

How does the program work?

During the installation of the program, the setup installs required services that will later be used to process email rules. One of the two most important components is called Exchange Rules Service - it is directly responsible for processing mail. However, all the tasks performed by the Service are configured within the second component called the Administration Panel, which is the management console of the program. 

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Key features

What makes CodeTwo Exchange Rules exceptional? Please read through the list below to check some of its key features.


Check the full list of available Actions and Conditions

  • Automatic signatures and disclaimers

    The program enables creation of automatic, professional-looking correspondence with personalized signatures and common legal disclaimers fulfilling all legal regulations in terms of electronic communication.
  • Marketing email campaigns

    You can boost your promotional campaigns with banners and texts added to the chosen mail.
  • The mechanism responsible for processing actions on secure messages

    The program is equipped with the mechanism that processes actions on secure messages keeping their encryption undamaged and digital sign valid.
  • Centralized desktop and remote management:

    No matter where you are, you can access the management console from any machine equipped with the program's Administration Panel and manage the rules for the whole organization.
  • Real-time settings replication between many instances of the program in multi-server environments.

    If your company uses several Exchange servers processing mail (with the Mailbox role installed), you can be sure that settings defined within the program are constantly up-to-date what assures smooth and uninterrupted mail flow.
  • Rule scheduling feature

    This option enables setting the time frames for rules to trigger the actions. Thanks to this solution rules may be activated in the custom time frames and various recurrence patterns.
  • Support for email aliases

    If within your company there are users with multiple email aliases, the Administrator of the program can set up different rules to be applied depending on what aliases are used.
  • Support for hybrid environments 

    The program architecture provides support for certain hybrid environments, depending on chosen mail flow option.
  • Servers' performance monitoring tool

    Thanks to the Server Monitor you may find out how many emails were processed by the particular server in the whole farm, how long did it take to process them and take a look at the diagnostic files if any issues appear.
  • Sent Items Update

    The program is equipped with the Sent Items Update feature that once enabled lets users see how their messages look after processing by CodeTwo Exchange Rules.
  • Rules Tester

    This feature enables checking how the message will look like after being processed by the program before sending mail outside the company.
  • Settings converter

    If you were using any other version of the CodeTwo Exchange Rules family, you can easily import rules and convert them to work with the current version of CodeTwo Exchange Rules.
  • Diagnostic files

    The program collects diagnostic data that can be reviewed if any problems appear during the mail flow process. The log files are divided into:

    • Client log files
    • Exchange Rules Service log files
    • Exchange Agent log files
    • Sent Items Update log files

See also

Program's architecture - this article describes the components of the program that cooperate with one another while processing mail traveling through the Exchange Server

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