CodeTwo Exchange Rules Pro

  • Centrally managed email signatures, disclaimers, marketing banners and email flow control
  • Support for all email clients (including Outlook and mobiles)
  • Used by thousands of companies around the world
  • Windows Server certified
  • MSExchange.org Gold Award »
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CodeTwo Exchange Rules Pro is an award-winning, Microsoft certified email signature and email flow manager for Exchange 2019, 2016, 2013, Outlook and mobiles. Trusted by thousands of companies all over the world, this easy-to-use server application will help you create complex rules to centrally manage email flow and to unify the look of your corporate correspondence - all without touching end users' computers and mobile devices.

Professional email signature by CodeTwo Exchange Rules Pro

 

The program lets you:

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Design a unified email signature and disclaimer for the entire company in less than 5 minutes

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Automatically add personalized signatures that include sender's photo and data pulled from your Active Directory

CodeTwo Exchange Rules Pro features conditional placeholders

Use conditional placeholders to replace data in your signature, disclaimer or auto-reply with other value, based on user-defined conditions

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Add marketing banners and other images inline (not as attachments) to any email

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Insert a signature or banner right under the latest email, at the very top or bottom of a conversation, or as side banners

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Add, compress, strip or dump email attachments

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DLP - scan emails for sensitive content and forward incident reports to managers

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Set up autoresponders for groups or single users, and send them as replies to original emails

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Access email rules and settings from any machine, even outside the domain

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Use in organizations of any scale - multi-server and multitenant environments supported

Key features

Central management based on rules

Central management based on rules

Configure the flow of all incoming and outgoing emails and control their content via an intuitive and user-friendly Administration Panel. Configure a set of rules and then sit back and let the software automatically add signatures, archive attachments, send auto-replies, and more. Learn more...

Company-wide email signatures

Company-wide email signatures

With CodeTwo Exchange Rules Pro, it takes less than 5 minutes to compose and deploy uniform email signatures for all employees. Create signatures with users’ data and photos stored in Active Directory, inline graphics, disclaimers, and more.​ Learn more...

Disclaimers in all company emails

Disclaimers in all company emails

Meet legal requirements, protect the confidentiality of correspondence, and announce important information to your recipients – all that thanks to centrally added email disclaimers.​ Learn more...

Powerful and intuitive HTML signature template editor

Powerful and intuitive HTML signature template editor

Create signatures in the built-in what-you-see-is-what-you-get (WYSIWYG) editor. Simply select one of dozens of predefined templates, customize it to your needs, and easily apply to your company email. No HTML knowledge required. Learn more...

Fully-detailed or compact email signatures

Fully-detailed or compact email signatures

Add different email signatures depending on the message type. Set up the program to insert an email signature that includes all company details and graphics to new email messages, and its simplified version to replies and forwards.​ Learn more…

Active Directory photos in email signatures

Active Directory photos in email signatures

Use employee pictures in business email signatures. Our program automatically pulls user photos from Active Directory and inserts them into signatures on the fly. No PowerShell scripting required. Learn more…

Marketing banners and images always visible to recipients

Marketing banners and images always visible to recipients

Don’t worry about images being blocked by email clients. Owing to innovative technology, graphics are embedded directly in your messages as hidden attachments (no need to click "Download pictures" to see them). Learn more...

Server-level automatic replies

Server-level automatic replies

Create and centrally manage fully branded auto replies for individual users or groups of users. Include an original message in the message body, modify CC and BCC recipients and even attach files. Learn more...

Email attachment control

Email attachment control

Compress, archive or remove attachments from incoming emails to save space. Help your Sales team by automatically attaching PDF files with product offers. Define which outgoing messages should get attachments. Learn more...

Email address rewriting

Email address rewriting

Change senders’ addresses on the fly, for example, from [email protected] to [email protected], and vice versa. Maintain the professional and consistent look of your Sales or Support team in outgoing correspondence.​ Learn more...

Legal email compliance

Legal email compliance

Make sure your company email complies with legal regulations. The program helps you meet the standards of many common legal acts, for example, HIPAA, SOX, eDiscovery, UE Directive 2003/58/EC and SEC Rules. Learn more...

Email unsubscribe mechanism (CASL and similiar acts compliance)

Email unsubscribe mechanism (CASL and similiar acts compliance)

Stay compliant with Canadian anti-spam law (CASL) as well as with other regulations requiring you to add the unsubscribe link to your commercial correspondence. The program provides you with a complete email unsubscribe mechanism that you can implement into your company email. Learn more...

Removing or masking sensitive content

Removing or masking sensitive content

Ensure your sensitive data is not disclosed to unauthorized recipients. CodeTwo Exchange Rules Pro detects sensitive phrases (like a credit card number) or predefined keywords in a message, and automatically removes or masks them. Learn more...

Customizable filtering and DLP policies

Customizable filtering and DLP policies

Protect your company’s sensitive data from leaking. Apply data loss prevention policies, and block, reroute or modify incoming and outgoing emails and attachments based on customizable regular expressions and content dictionaries. Learn more...

Notifications and email content control

Notifications and email content control

Set up the program to send automatic notifications when an outgoing email contains sensitive content, offensive language or anything else that compromises your privacy regulations. Automatically block such emails or forward them to any email address, even outside your Active Directory contact list. Learn more...

Email forwarding and rerouting

Email forwarding and rerouting

Forward incoming, outgoing, and internal messages to any email address. Automatically reroute all or selected emails depending on their content, properties, sender, recipient, etc. Learn more...

Expanding your marketing opportunities

Expanding your marketing opportunities

Grasp all marketing opportunities your professional email correspondence provides. By adding marketing information to your signatures, you get a lot of chances to promote your brand and boost your marketing campaigns. Learn more...

Remote access to rules for Marketing

Remote access to rules for Marketing

Relieve your IT staff by delegating email signature and banner management to other teams, like Sales or Marketing. Thanks to the built-in Administration Panel module and a dedicated set of access rights, you can deploy the program on any machine (even outside of your domain). This way, your administrators can concentrate on more admin-oriented tasks without compromising Exchange server’s security. Learn more... 

Tracking email marketing performance

Tracking email marketing performance

Tag links in your email signature with special URL tags to effortlessly analyze the web traffic to your website generated from emails. CodeTwo Exchange Rules Pro easily integrates with the most popular web analytics tools, such as Google Analytics, and lets you analyze user behavior. Learn more...

Restoring images removed by iPhone and iPad

Restoring images removed by iPhone and iPad

Recover images removed by iOS devices when forwarding or replying to an email. The program allows you to avoid undesirable changes in your email layout by restoring the missing content. Thanks to this, your signature design or branding always stays intact. Learn more...

API development kit

API development kit

Enable developers to integrate CodeTwo Exchange Rules Pro with standalone or web applications. You can now manage the program even via an internet browser running on a mobile device.​ Learn more...

Scalability, multi-tenant and multi-server environments support

Scalability, multi-tenant and multi-server environments support

Automatically replicate program settings between multiple servers and delegate rule configuration duties to multiple tenants (Exchange hosts). The program guarantees stability in high network traffic, letting you easily manage email signatures and mail flow in either one-server or thousand-server environments. Learn more...

Support for hybrid environments

Support for hybrid environments

Take advantage of all the features of CodeTwo Exchange Rules Pro in a hybrid deployment of Office 365 (Microsoft 365) and on-premises Exchange with centralized mail transport enabled. Learn more...

Privacy and security by design

Privacy and security by design

Rest assured that the best information security measures to protect your personal data processed by the program are in place. The development and supply of our software is heavily dependent on CodeTwo’s ISO/IEC 27001 and ISO/IEC 27018-certified Information Security Management System (ISMS), and all new technologies are incorporated with privacy by design and privacy by default in mind. Learn more about our ISMS and how our programs benefit from it...

Loved by MVPs and clients

Loved by MVPs and clients

Read what Microsoft Exchange MVPs and our clients say about CodeTwo Exchange Rules Pro or take a look at these case studies, where our customers share their real-life CodeTwo Exchange Rules Pro deployment stories.

Customer satisfaction surveys in email signatures

Customer satisfaction surveys in email signatures

Deploy one-click customer satisfaction surveys to get quick feedback from people who use your services. This method offers very high response rate and lets you adapt to your customers’ needs. Learn more…

Trusted by thousands of companies worldwide

Trusted by thousands of companies worldwide

Over 100,000 companies in 150 countries around the world, SMBs and international corporations alike, use CodeTwo Exchange Rules Pro and other CodeTwo software in their organizations.

 

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Product information

Product name: CodeTwo Exchange Rules Pro

Supported platforms

Administration Panel:
Windows Server 2022 / 2019 / 2016(1) / 2012 R2 / 2012
Windows 11 / 10(2) / 8.1

Support only for 64-bit versions

Exchange Rules Service:
Exchange Server 2019(3) / 2016 / 2013(4) - with Mailbox role installed

(1) If you can't find the program after the installation, consult this KB article.
(2) If the Administration Panel doesn't work after upgrading to Windows 10 from Windows 7 or 8.1, you need to reinstall the application.
(3) The program can be installed on Windows Server 2019 with Desktop Experience as well as on the Server Core version.
(4) If you are experiencing problems on Exchange 2013 SP1, consult this KB article.

Product description

Easily create and manage advanced rules adding email disclaimers, signatures or controlling mail flow in Exchange 2019/2016/2013 organizations.

Version details

  • Date Published:
  • Latest Version: 2.17.0.0
  • Size: 63.3 MB

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