Once you have created your rule in the administration panel of CodeTwo’s program, there are only 3 steps to make a professional email signature that can be automatically attached to all messages sent from your company’s mailboxes. In addition, it can contain names, contact details and even individual photos of each employee pulled from Active Directory.
Step 1: Find a proper action
Go to the Actions tab, click Add in the List of Actions and choose Insert disclaimer/signature. On the right hand side you can see two buttons: Options (a quick, handy function to define a position of your disclaimer – top, bottom, left or right) and the Edit template… . Click on the Edit template… button to open the Template Editor.
Step 2: Check-out the new library full of ideas
The Template Editor that facilitates CodeTwo Exchange Rules Pro has everything you need: it simple to use, rich in functions and contains an impressive library of fancy visual propositions prepared for your own use to help you establish your new, stylish e-mail branding. So even if you have to make everything from scratch and your mind goes blank as you do not know what to start with, a whole palette of lovely inspirations is already there. Simply click on the Library tab and go quickly through the list of various designs to select the one that best suits your needs (see some of the examples below).
Step 3: Use Template Editor to make your magic!
Ok, you have chosen something that looks pretty cool, but there are still no names of your company, employees’ phone numbers, e-mail addresses etc. Do not worry. Each of signatures contains Dynamic Fields that pull data, such as names, contact details and even photos from your Active Directory. They are marked with brackets: { } and can be easily edited in HTML, RTF or Plain Text preview. See below:
And that is it! The program will automatically add a customized signature to all e-mails sent by your company members specified in theConditions tab. In the latest 1.2. version, you can not only pull contact details kept in Active Directory to your signatures, but even add senders’ photographs.
If want to know more about creating and modifying your email signatures, there is an extensive knowledge base available on CodeTwo’s website, in user’s manual and other blog posts.
CodeTwo Email Signatures 365, our Outlook add-in, and Azure infrastructure renew Microsoft 365 Certification for 2027, proving compliance with Microsoft’s security standards.
Thank you so much for sharing such a useful information regarding professional email signatures.