11+ professional out of office text examples

[Update]: This article was first published on April 23, 2018. It’s been updated with new examples and solutions for managing out of office messages across company.

Have you ever wondered what to write in your out of office messages? You have come to the right place! Sometimes it is just difficult to think of a perfect text for your out of office, right off the bat. That is why we thought it would be nice to share some good out of office examples and inspirations. Below you will find sample messages for any occasion. But first, let’s look at the basic information you should always (conditions apply!) have in your out of office message and which you should avoid.

P.S. The guide below is focused on good examples of out of office messages. If you want to learn more about managing automatic responses in Microsoft 365, see our in-depth guide.

Out of Office examples
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CodeTwo named email signature software leader on G2.com for Spring 2022

With the arrival of spring, G2 published their quarterly software rankings, in which CodeTwo solutions continue to hold the highest positions. Besides the leadership of CodeTwo Email Signatures for Office 365 in the Email Signature Software category, G2 also awarded CodeTwo’s signature and mail flow management tool for Exchange Server and our Microsoft 365 migration software.

CodeTwo named email signature software leader on G2.com for Spring 2022
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CodeTwo remains email signature software leader on G2.com for Winter 2022

Favorable software reviews on G2.com continued into the Winter 2022 season for CodeTwo, ensuring the leadership of CodeTwo Email Signatures for Office 365 in the Email Signature Software category. But that’s not all. G2 also awarded CodeTwo’s signature and mail flow management tool for on-premises Exchange servers, as well as our Microsoft 365 migration software.

Winter 2022 Leader on G2
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CodeTwo tools awarded as 2021 signature software leaders across major software review sites

Each year, software review sites & communities evaluate feedback from independent reviewers to announce software category leaders. We are extremely happy to find that 2021 has been another successful year for CodeTwo email signature and data migration tools. Read on to find out how G2, TrustRadius and SourceForge rated CodeTwo products in their Best Of 2021 & Category Leader awards.

CodeTwo is 2021 signature software leader on major review sites
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G2 Fall 2021 awards: CodeTwo solutions remain category leaders

Seasons change but CodeTwo solutions continue to occupy the highest positions in the software rankings on G2.com. Independent reviewers highly praised our signature and mail flow management tools for Microsoft 365 and on-premises Exchange servers, recognizing them as leaders. Our solution for cloud migrations got awarded for the easiest setup. Read on for details.

CodeTwo products awarded on G2.Com - Fall 2021
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CodeTwo Exchange Rules product family update: new signature editor, template library & features

New versions of CodeTwo Exchange Rules and CodeTwo Exchange Rules Pro are out. They introduce three major features to our world-leading email signature management software for Exchange Server:

  • a new signature template editor with a revamped template library,
  • conditional placeholders,
  • integration with CodeTwo Exchange Rules Converter.

The new capabilities will help you create email signatures faster and offer more advanced signature customization options. The CodeTwo Exchange Rules Converter integration lets you perform a seamless transition of signature rules and templates to our cloud-based email signature service, CodeTwo Email Signatures for Office 365.

CodeTwo Exchange Rules - new signature editor, template library & more
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G2 Summer 2021 reports are out! CodeTwo solutions once again named category leaders

G2.com is a portal which gathers feedback from software users to offer an unbiased comparison between similar solutions. Once every quarter, G2 publishes reports which sum up how customers rated their experience. The best solutions in each category also receive awards, which recognize their strengths over the competition. We’re thrilled to tell you that CodeTwo’s solutions got multiple awards, including the Leader award.

G2 Summer 2021 awards for CodeTwo software
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CodeTwo solutions recognized in G2 Spring 2021 Reports

Spring 2021 has come, and with it the new quarterly G2 awards for the best software. Three CodeTwo software solutions were highly acclaimed by G2 users in their reviews and earned several G2 awards, including the Leader award in the Email Signature Software category and the Best Support award. Receiving kudos for our products and the hard work of our Customer Success Team is always rewarding. Even more so when they are posted on external review portals for all the world to see!

CodeTwo Email Signatures for Office 365 Spring2021 Leader
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Direct Teams link in an email signature

[Update] This blog post was updated on May 13, 2021 to present the current method for adding a direct Teams link using CodeTwo Email Signatures for Office 365.

What information should an email signature contain? It is customary that a professional email signature has your full name, your position in the organization as well as contact information. Usually, the contact details are your email address, telephone number and the company’s website. But there is so much more you can (and should) add.

We would like to share a cool trick that will allow you to add another form of contact to your signature, one that is very popular nowadays. See how to add a link that will initiate a direct Teams videocall to you.

Direct link to Teams call in an email signatures
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Update to the CodeTwo Exchange Rules software family – OAuth 2.0 support and more

If you are using our software to manage email signatures and disclaimers in Exchange, then this news is for you. We released a new version of the following products from the CodeTwo Exchange Rules family:

The new version brings significant changes to the Sent Items Update (SIU) service, which now uses the OAuth 2.0 authorization protocol to connect to Microsoft 365 (Office 365). Our Dev team also made improvements to the program’s architecture and introduced several fixes to problems reported by our customers. The installation of the update is mandatory if you are using CodeTwo Exchange Rules (Pro) in a hybrid Exchange environment and optional (but recommended) if you run the program in an on-premises only Exchange environment.

Update to the CodeTwo Exchange Rules software family – OAuth 2.0 support and more
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