Examples of use
CodeTwo Backup is the first offline backup solution for Office 365 that lets you create, manage and restore users’ local Office 365 mailbox and public folders. Office 365 backup and disaster recovery is the primary purpose of this solution, but the program can also be used to achieve many different goals.
Find out more about how CodeTwo Backup can be implemented in your environment:
Continuous incremental Office 365 backup
Office 365 backup and disaster recovery is what CodeTwo Backup was primarily designed for. The program can be configured to automatically perform backup cycles that work in the background without interfering with users’ access to their Office 365 mailboxes.
The administrator configures backup jobs using available criteria and decides what should be backed up, when and where. Once the backup is set, it can run continuously in the background or within time frames configured in the built-in scheduler.
After launching the backup job, the first backup copy of selected Office 365 mailboxes or public folders is created. The program creates a full backup first. Once the first full backup copy is created, the program launches the next backup cycle and starts scanning mailboxes and public folders in search for new items or changes. Whenever a new or modified item is found, a new backup version of the given item is saved to the local storage. This is how continuous incremental backup works.
One of the most important features of CodeTwo Backup is that the backup copies are stored on your private local storages. The administrator defines storages for each backup job and decides where the backed up Office 365 data is supposed to be located.
The mailbox and public folders items are saved in versions. Owing to this, the administrator can browse consecutive versions and restore any of them to the original or alternative location. The granular recovery model enables the recovery of entire mailboxes, selected folders, or even individual items.
Litigation hold and email compliance
CodeTwo Backup can also help you meet legal requirements of eDiscovery and similar legal acts. Local legal regulations in many countries require companies to locally store electronic information that may be relevant for future investigation or evidence purposes. Office 365 user data is no exception here.
Luckily, CodeTwo Backup lets you store the entirety of your Office 365 mailbox and public folders data on your hard drives as long as you need. Apart from fulfiling legal requirements, this model gives you the guarantee that relevant data won’t be deleted, unless you decide to do so. By means of CodeTwo Backup, Office 365 backup copies can be easily put on legal hold and browsed or restored for investigation purposes whenever it’s required.
Archive inactive users
Unless you use one of the Office 365 enterprise plans, archiving data from inactive Office 365 users’ mailboxes can be troublesome. Office 365 business plans simply have no such option available.
With CodeTwo Backup you can easily save all data from inactive users' mailboxes, and store it in your local storage as long as you need. This operation will let you release a license on your Office 365 subscription, and assign it to another person. Once the mailbox data is backed up, it can be easily browsed using the CodeTwo Backup console. It can be also restored to another user’s mailbox with just a few clicks.
Reduce mailbox size
Exchange Online comes with built-in storage limits and quotas. It is likely that some of your users' accounts reach the allowed volume of data. Without CodeTwo Backup onboard, the only solution to such a problem would be to delete some items from their mailboxes. However, this approach could mean losing some important information that otherwise may be useful in the future, e.g. for legal reasons.
Luckily, CodeTwo Backup allows you to back up user mailbox items based on their age (e.g. older than 365 days). Once you have the backup, you can delete the data without actually losing it. Since the backup copy is archived in your private storage, it can be accessed and restored to Office 365 whenever a need occurs.
Keep your cloud backup on a virtual machine
When planning a backup strategy, one of the most important factors that you need to consider is the device on which the copy of Office 365 data will be stored. This device must operate 24/7 and ensure appropriate storage space. It also needs to be protected from a power failure or meet certain safety standards. But what can you do, if you don’t have a dedicated machine that offers it all?
Since CodeTwo Backup for Office 365 can be successfully installed on both physical and virtual machines, it could be a good idea to use a cloud-hosted virtual machine, such as Microsoft Azure Virtual Machine, as a storage device for keeping backup data. By implementing this solution, you could manage your backup process and access your data from virtually any place and at any time. Additionally, such virtual machines come with built-in security features as well as 24-hour monitoring and maintenance services.