Add legal disclaimers to company mail
"The information transmitted in this email is intended only for use by the addressee of this email and may contain confidential and/or privileged material. Any review, re-transmission, dissemination or other use of it…"
If the above text looks familiar, then you probably already know what an email disclaimer is. In case it’s still unclear, an email disclaimer is a piece of text included in a message in order to provide the recipient with information or promote certain behavior on their part.
Companies can use CodeTwo Exchange Rules Pro to implement any number and type of email disclaimer policies for both internal and outgoing correspondence. Examples of their use include:
- Legal compliance (mostly within EU, but also HIPPA, CASL, etc.)
- Augmenting the privacy of corporate and personal email communication
- Internal policy announcements
- Waiving legal liability resulting from contents of emails
- Advertising eco-friendly practices
- and other...
What's more, thanks to remote access rights control, the Exchange admin has the ability to entrust email disclaimer writing to non-IT staff working from within or outside of the domain. They, in turn, can use the built-in HTML editor and advanced disclaimer recurrence and positioning options to create an elegant disclaimer containing all the necessary information, and set it to be inserted exactly where they need it to in email chains of any length.
If you need to manage email signatures centrally in Office 365, check out our CodeTwo Email Signatures for Office 365.