CodeTwo now provides all-web signature management with new HTML editor

CodeTwo Email Signatures for Office 365 now comes with a new web-based signature management interface. You can manage email signature rules and design signature templates on all devices and platforms (Windows, Mac, Android, iOS, and more) using a web browser. It’s all in the cloud, so you don’t need to download or install anything. The new version also introduces a completely revamped signature template editor. Read on to learn more.


Organization-wide signature management in Microsoft 365 is now easier than ever. Just go to (or click the Signatures tab in CodeTwo Admin Panel), sign in and start creating your email signature rules. Remember that only Microsoft 365 global admins and delegated users can access and manage email signature rules for your tenant (learn more).

If you’re an existing user, you’ll quickly notice that the rule management experience is the same as in the standard desktop app. All your signature rules and templates remain as they were. Just go ahead and create a new one!

New all-web signature management

You’ll also notice that the new web interface comes with a new signature template editor. It’s rebuilt from the ground up, focusing on the most relevant functions, and giving users a more streamlined experience. The new editor brings new features like quick meeting links (more on that soon) and looks perfect on 4K screens.

But email signatures are not all our editor can do. You can design additional email sections like header or side banners. And you can turn on sample email conversation thread to see where your signature will be added, or turn it off if you want to concentrate entirely on your signature layout.

New all-web signature template editor

Note that if you want, you can still manage your email signature rules by using the classic application for Windows. You can choose between the new web experience and the classic desktop app by going to the Signatures tab in your CodeTwo Admin Panel (you don’t have to be signed in to view this page). Simple as that.

How to update

CodeTwo Email Signatures for Office 365 is a cloud-based application. This means all updates are instantly available to all our customers, and you can use the new web interface now.

If you are a new user, you can sign up for a free 14-day trial. Refer to the user’s manual to learn how to:

CodeTwo Email Signatures 365 is the first and only email signature solution that’s fully Microsoft 365 Certified (the whole infrastructure reviewed & pen-tested by Microsoft). It's an Azure-based cloud service that supports all devices and email apps. Our product was co-engineered and awarded by Microsoft, and has the highest user satisfaction ratings. With CodeTwo's ISO/IEC 27001 & 27018 certification and our proprietary 4-layer security system, it's the most secure signature solution on the market. Watch a short product video

CodeTwo offers solutions for organization-wide email signature management, data backup and migration for Microsoft 365 & Exchange Server, developed since 2007 and used by over 120k organizations worldwide, including Facebook, Samsung and UNICEF.

3 thoughts on “CodeTwo now provides all-web signature management with new HTML editor

  1. This is indeed a nice change. Hopefully your team is open to suggestions for a simple request. Being that my organization uses quite a few signature rules for different offices and groups I find myself scrolling down a ways to get to rules further down on the rule list, once clicked it bounces you to the top of the page which is great but then requires me to scroll back down to get to the next rule. Is it possible to separate out the rules list into its own scrollable division as it is on the desktop application in order to avoid the need to scroll so much?

    • Thank you very much for the suggestion! Our dev team said they will fix it in a couple of days.
      We’re always open to suggestions. If there is anything else you think could work better, you can write directly to our Customer Success Team.

  2. This is very nice! Since I don’t change the signatures much, I would would always start at the web control panel and have to be reminded that modifying signatures is actually done in the local app.

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