Knowledge Base

How to add different signatures to users belonging to different domains

Problem:

You use several domains in your Office 365 tenant and want different signatures to be added to users in each domain.

Solution:

The quickest way to have CodeTwo Email Signatures for Office 365 add different signatures to users located in different domains is to set up a separate rule for each domain in the Manage Signatures App. Each rule will contain information on the domain and will add a signature only to users that belong to the domain specified in that rule.

Example

You have two domains: one.com and two.com. Users A and B are in the one.com domain; Users C and D use the two.com domain. You want users C and D to have a different signature than users A and B.

To create a rule that applies to the one.com domain:

  1. Launch the Manage Signatures App and create a new signature rule.
  2. On the Senders tab, click the Add button and choose Azure AD filter (Fig. 1.).

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Fig. 1. Adding Azure AD filter in the Senders tab.

  1. In the window that opens, set the E-mail value to contain one.com and click the Add to list button (Fig. 2.).

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Fig. 2. Setting the Azure AD filter.

  1. Proceed with the rule configuration and design your signature as usual.

Repeat steps 1-4 to create a similar rule that adds signatures to two.com users. In step 3, remember to change one.com to two.com.

If you have more than two domains, create a rule for each domain.