Knowledge Base

How to add different signatures to users belonging to different domains

Problem:

You use several domains in your Microsoft 365 (Office 365) tenant and want different signatures to be added to users in each domain.

Solution:

The quickest way to have CodeTwo Email Signatures for Office 365 add different signatures to users located in different domains is to set up a separate rule for each domain in the signature management app. Each rule will contain information on the domain and will add a signature only to users that belong to the domain specified in that rule.

Example

You have two domains: one.com and two.com. Users A and B are in the one.com domain; Users C and D use the two.com domain. You want users C and D to have a different signature than users A and B.

To create a rule that applies to the one.com domain:

  1. Log in to app.codetwo.com and create a new signature rule (either server-side or client-side).
  2. On the Senders tab, click the Add button and choose Azure AD filter (Fig. 1.).

Adding the Azure AD filter on the Senders tab.
Fig. 1. Adding the Azure AD filter on the Senders tab.

  1. In the window that opens, set the E-mail value to contain one.com (Fig. 2., item 1) and then click the Add to list button (Fig. 2., item 2). Click OK to close the window.

Configuring the Azure AD filter.
Fig. 2. Configuring the Azure AD filter.

  1. Proceed with the rule configuration and design your signature as usual. Learn more about creating signature rules in CodeTwo Email Signatures for Office 365

Repeat steps 1-4 to create a similar rule that adds signatures to two.com users. In step 3, remember to change one.com to two.com.

If you have more than two domains, create a rule for each domain.

See also:

How to add different signatures to messages sent by different users

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