Automatic conversion between cloud and Outlook signature rules

You can now easily convert email signature rules from one type to another: cloud (server-side) to Outlook (client-side) or the other way around. The new feature makes company-wide email signature management more flexible and is available for free to all licensed CodeTwo Email Signatures 365 users.

Automatic conversion between cloud and Outlook signature rules

Signature rule conversion comes in handy when you:

  • Plan to switch to another signature mode – you can create a new type of signature rules in advance, based on your current rules. That way you make sure your email signatures are not interrupted during the switch.
  • Use the combo signature mode – the new feature lets you quickly create similar rules for both cloud and Outlook signatures. You can then use different types of email signatures for different purposes (e.g. Outlook signatures for emails composed in Outlook apps and cloud signatures for emails sent from other email apps).

How to convert an email signature rule

Sign in to the Signatures app (, select any signature rule, and click Convert:

Convert a signature rule in CodeTwo Email Signatures 365

The conversion starts at once. Note that cloud and Outlook signature rules are slightly different in terms of the available settings, supported placeholders, etc. So if there’s anything you need to address in the converted rule, our application will show you the details. When prompted, click OK to continue.

All that’s left is to review the newly created rule and either save it as unpublished for now (click Save), or save and enable it for your end users straight away (click Save & Publish).

Reviewing converted signature rule

One more thing to note: converting a rule does not affect any of your current rules or email signatures. After the conversion is made, you’ll end up with two rules: the original one (used as a source for the conversion) and a new, converted one.

Learn more about this feature in our manual

CodeTwo Email Signatures 365 is the first and only email signature solution that’s fully Microsoft 365 Certified (the whole infrastructure reviewed & pen-tested by Microsoft). It's an Azure-based cloud service that supports all devices and email apps. Our product was co-engineered and awarded by Microsoft, and has the highest user satisfaction ratings. With CodeTwo's ISO/IEC 27001 & 27018 certification and our proprietary 4-layer security system, it's the most secure signature solution on the market. Watch a short product video

CodeTwo offers solutions for organization-wide email signature management, data backup and migration for Microsoft 365 & Exchange Server, developed since 2007 and used by over 110k organizations worldwide, including Facebook, Samsung and UNICEF.

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