CodeTwo Outlook Add-ins overview
CodeTwo Email Signatures 365 lets you add signatures in the cloud (server-side), after emails are sent, directly in Outlook (client-side), as users compose their emails, or both. CodeTwo Outlook signatures are added by a dedicated add-in that can be deployed organization-wide. There are two add-ins that you can use:
- Modern CodeTwo Signatures Web Add-in for Outlook & OWA that works with Outlook for Windows, Outlook for Mac and Outlook on the web (OWA). This modern Web Add-in offers better experience and more capabilities. It can also be used to preview cloud signatures
- Legacy CodeTwo Signatures Add-in for Outlook (COM Add-in) that works with Outlook for Windows only.
You can only use either of the add-ins, so deploy the one that best matches your preferences. See the table below for a quick comparison of the CodeTwo Outlook add-ins.
| Modern Web Add-in | Legacy COM Add-in | |
|---|---|---|
| Supported platforms |
Outlook for Windows |
Outlook for Windows |
| Supported signature mode | All | Outlook & combo only |
| Deployment | Central via the Microsoft 365 admin center Deployment instructions |
Central via GPO or Intune, or individual by Outlook users Deployment instructions |
| How are signatures inserted? | Automatically (event-based) or manually (via the CodeTwo Signatures pane) | Automatically or manually (via the Outlook's Signatures command) |
| Who gets signatures? | Users defined in Outlook (client-side) signature rules | Users defined in Outlook (client-side) signature rules as well as other Outlook users1 |
| Preview of cloud signatures | Yes Learn more |
No |
| Disable users' default Outlook signatures | Yes Learn more |
Yes (Outlook for Windows only) Learn more |
| Switch between Outlook and cloud signatures | Yes Learn more |
No |
| User sign-in requirement | No | Yes |
| How often the add-in syncs with CodeTwo services? | Real-time synchronization2 | Every couple of minutes or manual |
1 CodeTwo Outlook signatures added by the COM Add-in can be accessed by and used with other accounts configured in the same Outlook app where the add-in is installed.
2 Changes made in the signature management app are instantly applied to signatures in Outlook.
Modern Web Add-in deployment
See our video tutorial to learn how to centrally deploy the CodeTwo Signatures Web Add-in for Outlook to users in your organization or use the links below for instructions:
- Microsoft AppSource (the easiest method)
- the Microsoft 365 admin center
Important
Be sure to design at least one signature template and define users who should get it. See this article to learn how to do so.
Legacy COM Add-in deployment
Use the links below to learn how to deploy the legacy CodeTwo Signatures Add-in for Outlook:
Important
The COM Add-in works only with CodeTwo Outlook signatures, so make sure that CodeTwo Email Signatures 365 operates either in Outlook or combo mode in your organization (learn more about signature modes). You also need to create and configure at least one Outlook (client-side) signature rule. See our guide on that