Knowledge Base

How to use a font type or size that is not included on the font list of the signature editor

Problem:

You would like to use a font type or size that is not displayed on the Editor's ribbon.

Solution:

How to use a font type that is not available on the Editor's ribbon

If you need to use a font which is not included on the font list of the built-in signature editor, but this font is available (installed) in your system, you can do it by defining the font directly in the HTML source code of the signature. Check the steps below to learn how to do so.

Warning

Keep in mind that any non-standard font type in your emails must also be present in the email recipient's system for this email to be displayed. An email contains only the message text and HTML instructions that tell email clients how this text should be displayed. Text rendering is done in the recipient's email client by using local resources. If the font type you defined does not exist on the recipient's machine, the email client will use a default one (probably: Times New Roman). Unfortunately, it is not possible to attach a non-standard font to an email so that it always works, regardless of the font presence in the recipient's system.

  1. Open (edit) your signature in your CodeTwo program. The signature template editor will open.
  2. Switch to the HTML source code view:
    • In the editor of most current CodeTwo software versions, you can access the source code view by clicking the </> Source button on the toolbar (Fig. 1.).
    • In the Editor of CodeTwo Exchange Rules 2.x or CodeTwo Exchange Rules 2007 1.x, click the HTML button at the bottom of the window.
    • In the Editor of CodeTwo Exchange Rules 3.x, CodeTwo Exchange Rules 2007 2.x, or CodeTwo Exchange Rules 2010, click the HTML button in the top-left corner and choose Source.

62-1
Fig. 1. Opening the signature's source code view in the Editor and finding the font-family property of a signature element.

  1. Find an element whose font type you would like to change (Fig. 1.), and find the font-family property for this element. Manually change the value of this property, e.g. from Arial to Trebuchet MS:

    <TD style="FONT-SIZE: 10pt; HEIGHT: 25px; FONT-FAMILY: Trebuchet MS; WIDTH: 285px; PADDING-BOTTOM: 10px" vAlign=top>
  2. Save the changes.

Alternatively, if you find it necessary to use a rare non-standard font, you can consider creating image files containing text typed in the required font and inserting them into the signature.

Tip

It is also a good idea to define several fallback fonts, as described in this article.

How to use a font size that is not available on the Editor's ribbon

  • If you use CodeTwo Email Signatures for Office 365, click the font size drop-down menu on the ribbon and type a desired font size directly (e.g. 8.5), and press Enter.
  • If you use software from the CodeTwo Exchange Rules software family, you can do it in the source code view of your signature:
    1. Open your signature in the HTML source code view in the Editor (see steps 1-2 in the previous section).
    2. Find an element whose font size you would like to change, and find the font-size property for this element (Fig. 2.). Manually change the font size value for this property, e.g. from 10pt to 8.5pt:

      <TD style="FONT-SIZE: 8.5pt; HEIGHT: 25px; FONT-FAMILY: Arial; WIDTH: 285px; PADDING-BOTTOM: 10px" vAlign=top>

    62-2
    Fig. 2. Finding the font-size property of a specific signature element.

    1. Save the changes.

See also:

How to solve font-related problems in email signatures