Knowledge Base

How to use a font type or size that is not included on the font list of the signature editor

Problem:

You would like to use a font type or size that is not displayed on the editor's ribbon.

Solution:

How to use a font type that is not available on the editor's ribbon

If you need to use a font which is not included on the font list of the built-in signature template editor, but this font is available (installed) in your system, you can do it by defining the font directly in the HTML source code of the signature. Check the steps below to learn how to do so.

Warning

Keep in mind that any non-standard font type in your emails must also be present in the email recipient's system for this email to be displayed. An email contains only the message text and HTML instructions that tell email clients how this text should be displayed. Text rendering is done in the recipient's email client by using local resources. If the font type you defined does not exist on the recipient's machine, the email client will use a default one (probably: Times New Roman). Unfortunately, it is not possible to attach a non-standard font to an email so that it always works, regardless of the font presence in the recipient's system.

  1. Open (edit) your signature in your CodeTwo program. The signature template editor will open.
  2. Switch to the HTML source code view:
    • In the editor of most current CodeTwo software versions, you can access the source code view by clicking the </> Source button on the toolbar (Fig. 1.).
    • In the Editor of CodeTwo Exchange Rules 2.x or CodeTwo Exchange Rules 2007 1.x, click the HTML button at the bottom of the window.
    • In the Editor of CodeTwo Exchange Rules 3.x, CodeTwo Exchange Rules 2007 2.x, or CodeTwo Exchange Rules 2010, click the HTML button in the top-left corner and choose Source.

Opening the signature's source code view in the editor and finding the font-family property of a signature element.
Fig. 1. Opening the signature's source code view in the editor and finding the font-family property of a signature element.

  1. Find an element whose font type you would like to change (Fig. 1.), and find the font-family property for this element. Manually change the value of this property, e.g. from Arial to Trebuchet MS:

    <TD style="FONT-SIZE: 9pt; FONT-FAMILY: Trebuchet MS; WIDTH: 400px; PADDING-BOTTOM: 10px" vAlign=bottom>
  2. Save the changes by clicking Apply & Close.

Alternatively, if you find it necessary to use a rare non-standard font, you can consider creating image files containing text typed in the required font and inserting them into the signature.

Tip

It is also a good idea to define several fallback fonts, as described in this article.

How to use a font size that is not available on the editor's ribbon

Whether you use the editor in CodeTwo Email Signatures for Office 365 or CodeTwo Exchange Rules (Pro), you can manually specify font size in two ways:

Read on or click a link to learn about your chosen method.

Specifying desired font size with the font size option available on the editor’s ribbon

  1. Open the signature template editor in your program.
  2. Once in the editor, highlight/select the text whose font size you want to modify (Fig. 2., item 1).
  3. Next, click the font size drop-down menu on the ribbon, type a desired font size (e.g. 8.5) directly in the option’s field, and press Enter (Fig. 2., item 2).

Info

In the case of the web editor available in CodeTwo Email Signatures for Office 365, you can specify font size using integers only. As a result, sizes such as 8.5 or 16.7 won’t work when entered in the field. To apply a font size which is not an integer, use the second method below.

Manually changing font size with the option available on the ribbon.
Fig. 2. Manually changing font size with the option available on the ribbon.

  1. The font size will be changed right away.

Specifying desired font size in the HTML source code view window

  1. Open your signature in the HTML source code view window in the editor (see steps 1-2 in the first section of this article).
  2. Find an element whose font size you would like to change, and find the font-size property for this element (Fig. 3.). Manually change the font size value for this property, e.g. from 9pt to 8.5pt:

    <TD style="FONT-SIZE: 8.5pt; FONT-FAMILY: Arial; WIDTH: 400px; PADDING-BOTTOM: 10px" vAlign=bottom>

Finding the font-size property of a specific signature element.
Fig. 3. Finding the font-size property of a specific signature element.

  1. Save the changes by clicking Apply & Close.

See also:

How to solve font-related problems in email signatures

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