CodeTwo Exchange Rules 2013

Email signatures management software
for Exchange 2013, Outlook & mobiles


30-day free trial with support;
no credit card required


CodeTwo Exchange Rules 2013 is a server app that allows you to manage email signatures and disclaimers from one place in your Exchange 2013 environment. You can send a message from any email client (e.g. Outlook, OWA) or a mobile device and be sure that all your emails travelling through your server will be stamped with a nicely designed signature.

This software will let you:

  • Put your email signatures in any place in the email body
    Put your email signatures in any place in the email body
  • Use various signature templates for different users
    Use various signature templates for different users
  • Manage email signatures centrally
    Manage email signatures centrally
  • View, in Sent Items, how your email looks like after being stamped with the signature
    View, in Sent Items, how your email looks like after being stamped with the signature
  • Enhance your signatures by using images, logos or marketing banners
    Enhance your signatures by using images, logos or marketing banners
  • Create fully personalized email signatures filled in with Active Directory data
    Create fully personalized email signatures filled in with Active Directory data

Unify email signatures
in your company


Watch this video to see how our program can help you unify email signatures & disclaimers of all employees in your company.

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Supported systems

The program works with Exchange Server 2013. If you need the CodeTwo Exchange Rules program for a different server version, select the one you have:

If you need to manage email signatures in Office 365 (Microsoft 365), please check out CodeTwo Email Signatures for Office 365.

Key features

  • Automatic email signatures

    Configure rules in the Administration Panel and let the program stamp all emails traveling through Exchange 2013 server with an email signature or disclaimer of your choice. Once all the settings have been configured, the process of adding signatures is fully automated.

  • Different signatures for different employees

    Individual users or groups of users, e.g. marketing department can get different signatures - it is up to you who will get which signature. The same template does not need to be used for every employee – you only have to configure it within CodeTwo Exchange Rules 2013 and the program will do the rest. 

  • Centralized email signature management

    You can create unified email signatures for every employee in the company from one place using the program’s Administration Panel. All signatures will be added to users’ emails directly on the Exchange server so you have full control over it – no end users involved.

  • Active Directory values used in signatures

    Make use of Active Directory placeholders to compose fully personalized email signatures for everyone in the company. The user’s data will be added to the signature on the fly while traveling through Exchange 2013 server. Additionally, the software allows you to use conditional placeholders, which are replaced with a selected AD or non-AD value (e.g. a text or image), depending on which of the defined conditions is met first.

  • Enrich your signature with logos and graphics

    Add to a signature your company logo, employee’s photo or boost your marketing campaigns by using banners or advanced graphics. All this can be composed within a handy HTML template editor available in the program.

  • QR codes in emails

    As QR codes seem to be more and more popular, we added this feature to the editor to let you make your signatures fancier. You decide whether QR code should contain links, vcards, text or any other information. 

  • Various email clients and mobile devices supported

    You can send emails from any mobile device or email client and still be sure that they will be stamped with your signature as long as the email flow goes through your server with CodeTwo Exchange Rules 2013 installed on it.

  • HTML signature editor

    Design your email signatures in three formats: HTML, Plain Text and RTF by using the built-in WYSIWYG template editor. The available options let you add social media icons, photos, images, adjust fonts of your signatures and disclaimers, and more.

  • Emails stamped with signatures in Sent Items folder

    Once you have configured Sent Items Update service, you will be able to check your signatures in the Sent Items folder. Natively this feature is not available as signatures are added directly on the server. 

  • Marketing ads in emails

    Take advantage of CodeTwo Exchange Rules 2013 and use it to boost your marketing campaigns. Add clickable banners, promote your products, or inform about discounts. The program will help you achieve your email marketing goals. 

  • Decide where to place your signature

    The program can add email signatures anywhere in the email – Exchange itself does not offer this functionality. Configure the program settings so that the signature is placed, e.g. directly under your last response or as a header. 

  • Built-in Rules Tester

    You can check whether your brand new rules work properly before they are implemented in a real environment. Once everything has been verified and it works as expected, you can start sending real emails with your new signature. 

  • Easy installation in a few minutes

    To run the program on your Exchange 2013 server, you need just a few moments. Simply download the installation file, and run it to go through a setup wizard. Make use of the Template Library which contains ready-to-use email signatures to start testing the program right after the installation is finished.

  • Consistent with ISO requirements

    To ensure the highest possible levels of data security, we develop and supply CodeTwo Exchange Rules 2013 in line with our Information Security Management System, certified against ISO/IEC 27001 and ISO/IEC 27018. That way you can be assured that we employ the industry’s best practices to protect your data while its being processed by the program.

  • Free-of-charge trial

    Test the program for 30 days for free. During a trial period, the program works as a full version so you can test all its all functionalities. If you need more time for testing, you can contact our technicians so that they will extend the trial period.

  • 30-day money-back guarantee

    The program can be returned within 30 days from the purchase date without telling us the reason – no questions asked.

Product information

Product name: CodeTwo Exchange Rules 2013

Supported platforms

Administration Panel:
Windows Server 2022 / 2019 / 2016(1) / 2012 R2 / 2012
Windows 11 / 10(2) / 8.1

Support only for 64-bit versions

Exchange Rules Service:
Exchange Server 2013(3) - with Mailbox role installed

(1) If you can't find the program after the installation, consult this KB article.
(2) If the Administration Panel doesn't work after upgrading to Windows 10 from Windows 7 or 8.1, you need to reinstall the application.
(3) If you are experiencing problems on Exchange 2013 SP1, consult this KB article.

Product description

Centrally deploy personalized email signatures, legal disclaimers and branding to emails sent from Exchange Server 2013.

Version details

  • Latest Version:
  • Size: 43.2 MB

Useful links