Knowledge Base

How to add a direct link to Microsoft Teams calls to an email signature

Problem:

You would like to add a link to your email signature that would start a Microsoft Teams call when clicked by the recipient of your message.

Solution:

It is possible to add a link for someone to call you via Microsoft Teams to an email signature in CodeTwo Email Signatures for Office 365 and in the CodeTwo Exchange Rules family of products. To do so, follow the instructions below:

Adding a Microsoft Teams link in CodeTwo Email Signatures for Office 365

  1. Sign in to app.codetwo.com.
  2. Select a signature rule you would like to edit or create a new rule and define its conditions and exceptions.
  3. Go to the Design tab and click Edit signature to open the Signature template editor (Fig. 1.).

Selecting a signature rule and opening the Signature template editor from the Design tab.
Fig. 1. Selecting a signature rule and opening the Signature template editor from the Design tab.

  1. In the editor, place the cursor where you want the new link to be located and click the Meeting link button (Fig. 2.).

Selecting the position of the Teams link and opening the Insert meeting link window.
Fig. 2. Selecting the position of the Teams link and opening the Insert meeting link window.

  1. In the Insert meeting link window select Microsoft Teams direct call from the Type drop-down list (Fig. 3., item 1). The default URL will contain the {E-mail} placeholder that will be replaced with the sender’s email address when an email is sent. This is used to make a direct Teams call. 

Creating a Teams link in the Insert meeting link window.
Fig. 3. Creating a Teams link in the Insert meeting link window.

  1. (Optional) Enter the display text for the URL in the Label field (Fig. 3., item 2).
  2. (Optional) Use the Picture section to view the image that will be linked to a Teams call. If you do not want to use that image you can change it or remove it by clicking No picture.
  3. When you finish editing the meeting link, confirm by clicking OK.
  4. Click Apply & Close on the ribbon in the signature template editor to submit the changes made to your template and exit the editor.
  5. Click () in the signature management app to save the changes you made to the signature rule.

Adding a Microsoft Teams link in the CodeTwo Exchange Rules family of products

  1. Open the Administration Panel of CodeTwo Exchange Rules.
  2. Select a signature rule to edit or create and configure a new rule.
  3. Go to the Actions tab (Fig. 4., item 1).

Choosing a signature rule and opening its signature template it in the editor.
Fig. 4. Choosing a signature rule and opening its signature template it in the editor.

  1. Select the action that is responsible for adding a signature e.g. Insert signature (Fig. 4., item 2). You can also use the Add button to create a new signature action.
  2. Click Edit to open the signature template in the editor (Fig. 4., item 3).
  3. When the signature template editor opens, place the cursor in the location where you want to add the Teams link (Fig. 5., item 1).

Selecting the position of the Teams link (item 1) and opening the Insert link window (item 2).
Fig. 5. Selecting the position of the Teams link (item 1) and opening the Insert link window (item 2).

  1. Click the Link button (Fig. 5., item 2).
  2. In the Insert link window, enter the link’s display text, e.g. Call me on Teams!, and the following URL address (Fig. 6., item 1):
callto:{E-mail}

This creates a link that will replace the {E-mail} placeholder with the user’s email address that is used to make Microsoft Teams calls.

Creating a link that will use the sender’s email address to make a Microsoft Teams call.
Fig. 6. Creating a link that will use the sender’s email address to make a Microsoft Teams call.

  1. Click OK (Fig. 6., item 2) to confirm.
  2. Submit changes by clicking Apply & Close and exit the editor.
  3. Back on the Administration Panel, click the Submit changes button to save your changes made to the signature rule.

See also:

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