How to change email signature in Outlook on the Web

Here is yet another video tutorial on how to setup or change an email signature. This short guide answers the question of how to set up email signature in Outlook on the Web (previously known as Outlook Web App or OWA).



In this video I’m going to show you how to setup an email signature in Outlook on the Web.

As you can see, I am on my email account.

From here, I go to options by clicking on the gear symbol and choose “Mail” settings.

Now, from the layout menu I choose Email signature.

Here, I can edit my email signature. I’ll write my basic info first. Now I can change the font type and color. I can also add my logo, photo or other graphics. What’s more, it’s possible to add hyperlinks, and move the text around. Finally, I can just keep it short and simple.

Although the editor looks quite similar to MS Word, I prefer using the word processor I am used to. Fortunately, there is no problem with that. After designing my email signature there, I just have to copy it and paste it into the signature editor. As you can see, the project looks the same after I pasted it.

OK, the signature is set. Now I can add it automatically to new messages, as well as forwards and replies. Or I can uncheck those boxes and insert my creation manually while writing a message.

Now I wouldn’t want to lose my progress, so I save the changes.

After that, I return to my mail tab and compose a new message.

The email signature is where it should be, great!

For more tips on email signature design, visit our blog.

If you want to manage email signatures for all users in an organization, check out great software at

Thanks for watching!

Additional info

The signature was setup on an Office 365 email account; however, it should work with any email account, as long as it is accessed via the browser based Outlook.

If you are looking for a professional email signature design, you can find some on this site.

If you want to add a unified email signature automatically in a whole organization, check out this software:

3 thoughts on “How to change email signature in Outlook on the Web

  1. We are using Outlook online and when we try to change the email signature it will not allow us to delete the contents of the signature. Do you know any workarounds for this?

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