What is the difference between archive and backup? – Infographic

I can see very often that the difference between archive and backup is not equally sharp for everyone. If you are an active user of tech forums, you perhaps also noticed the foggy conception when it comes to deciding on whether the company actually needs backup or archive or maybe both. As a response to that, CodeTwo has created an infographic Archive vs Backup to show the key differences between these two options.

It seems that the most common misconception is that when companies look for backups but what they actually need is archiving. And vice versa, when the company looks for a way to archive data but the real need is to have operational backup copies. To suit your company needs when it comes to data protection and ensuring data availability, you should be aware of the differences between backup and archive as they are meant for different purposes.

Written by 

Updated:

Posted:

Archive vs backup

Archive vs backup – Infographic

So, briefly, archiving is your option if you need to collect mailbox data in the form of a cold copy. This is mainly used to fulfill legal duties of keeping company data for several years in case of a legal action. The backup, on the other hand, is suited for operational purposes. It gives you a guarantee that when an unexpected data loss occurs, you are able to efficiently restore missing data and quickly get back on track.

To get a bigger picture, see the infographic below. It will let you quickly explore the topic and get the key aspects of both archive and backup concepts.

Archive vs backup - see the difference

More content you may like

For more content related to data management on Exchange and Office 365, see also other infographics, guides, and videos.

To secure your company data with both backup, archive and restore functionalities, check out CodeTwo Backup tools: CodeTwo Backup for Office 365 and CodeTwo Backup for Exchange.

Tools for Exchange Server

Recommended articles

All you need to know about Office 365 and Exchange mailbox backup

All you need to know about Office 365 and Exchange mailbox backup

Microsoft 365 backup explained. You will learn what it is, why you need it and how to do it right.
Read more »
Export Microsoft 365 mailboxes to PST with PowerShell

Export Microsoft 365 mailboxes to PST with PowerShell

Exporting Microsoft 365 mailbox content to PST is usually used for litigation purposes. However, it also works as a workaround for backup, archiving and migration. In a previous article, I’ve shown you how to use this mechanism with the eDiscovery tool. This article demonstrates how to produce similar results using PowerShell and New-ComplianceSearch cmdlet (with some follow-up cmdlets as well).
Read more »
How to recover user emails in Microsoft 365

How to recover user emails in Microsoft 365

If you are a Microsoft 365 administrator, it’s only a matter of time before you are tasked with restoring deleted emails (or other mailbox items). While you can use eDiscovery to recover deleted items, there is an easier way which lets you restore deleted items straight back to where they originated from. Below, I’ll describe how to recover deleted Microsoft 365 users’ mailbox items with PowerShell and with the Exchange admin center (EAC). And for the dessert, I’ll show you how to recover public folders deleted from the organization.
Read more »

Leave a Reply

Your email address will not be published.

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>

*

CodeTwo sp. z o.o. sp. k. is a controller of your personal data.
See our Privacy Policy to learn more.