Tools for Microsoft 365

Best tools for Microsoft 365 & Office 365 administrators

CodeTwo provides software solutions for Microsoft 365 (Office 365) and Exchange Server used by over 120,000 organizations worldwide, including companies such as Facebook and Samsung and many of Fortune 500 companies. See an overview of our Microsoft 365 (Exchange Online) products for cloud administrators, marketing people and legal team

If you are interested in tools for on-premises Exchange Server, click here.

Select one of the product categories below:

Email signatures & disclaimers

Email signatures & disclaimers

Migration to Microsoft 365

Migration to Microsoft 365

Microsoft 365 backup

Microsoft 365 backup

Autoresponder for Microsoft 365

Automatic replies & out of office messages

Microsoft 365 user photos

Microsoft 365 user photos

Free tool


Centrally manage email signatures & legal disclaimers in Microsoft 365

Email signatures section

Setting up user signatures manually consumes time and resources. Microsoft 365 (Exchange Online) signature management capabilities (mail flow rules) are also limited. But what if you need to set up unified email signatures with sender details from Entra ID (Azure AD), photos and company logo that work for the entire organization and are correctly positioned within email correspondence?


CodeTwo Email Signatures 365 is the world-leading cloud service for organization-wide email signature management, awarded by Microsoft for exceptional customer experience. It is also the only signature solution officially pen-tested and certified by Microsoft.

Add email signaturesAdd email signatures and legal disclaimers to messages sent from any email application and device (including mobile devices).
Automate signaturesAutomate signatures: add different signatures based on the sender, recipient, language, keywords & more.
Azure Active Directory dataPopulate signatures with Microsoft Entra ID (Azure Active Directory) data.
Insert signatures under the latest replyInsert signatures under the latest reply/forward in an email thread.
Design signatures in secondsDesign signatures in seconds with built-in professional signature templates or create signatures from scratch using world’s best HTML signature editor.
Add logos, images, and bannersAdd logos, images, and banners (embedded in emails).
Delegate email signature managementDelegate email signature management to non-IT staff.
Add signatures in the cloudAdd signatures in the cloud (after emails are sent) or directly to Outlook (using a modern Web Add-in developed with Microsoft).
Add signatures in the cloudMeasure customer satisfaction by adding one-click surveys to emails and signatures. Powerful analytics included.


Migrate mailboxes to Microsoft 365

Migration section

Are you planning to migrate mailboxes to the Microsoft 365 (Office 365) cloud? CodeTwo Office 365 Migration is perfect for the job.

Securely migrate emailsSecurely migrate emails, calendars, contacts, public folders & more to Microsoft 365.
Migrate from ExchangeMigrate from Exchange 2010 / 2013 / 2016 / 2019, SBS and Microsoft 365 (tenant to tenant migration).
Migrate from IMAP serversMigrate from hosted Exchange services (such as Intermedia and Rackspace) and servers supporting IMAP, like IBM Notes, Google Workspace (G Suite), Zimbra, etc.
Schedule migration processSchedule migration process and select any preferred migration type (cutover, staged or hybrid migration).
Match source and target mailboxesAutomatically match source and target mailboxes
No downtimeAvoid any interruptions in the process – users can access their data as usual while it’s being migrated (no downtime).
Generate detailed reportsGenerate detailed reports on migration progress.
Lightweight toolLightweight tool, no PowerShell scripting required.


Back up & restore Microsoft 365 mailboxes, SharePoint Online & OneDrive for Business

Backup section

If you want to back up and restore Microsoft 365 (Office 365) mailboxes, SharePoint Online and OneDrive for Business data with confidence, the best way is to use a local or cloud backup solution.


CodeTwo Backup for Office 365 provides you with:

Secure automatic backupSecure automatic backup of Exchange Online mailboxes and public folders, SharePoint Online sites, as well as OneDrive for Business and Teams data.
Support for all mailbox item typesSupport for all mailbox item types (emails, contacts, tasks, etc.).
Full or incremental backupsFull or incremental backups with granular backup and recovery capabilities.
Deployment on physical, virtual, or cloud-hosted machinesDeployment on physical, virtual, or cloud-hosted machines (such as Azure VM).
Automatic archiveExporting to PST and automatic archiving of your storage.
Unlimited data retentionUnlimited data retention and full control over backup storage space.
Lightweight and intuitiveLightweight and intuitive application, with no impact on users (no downtime).


Centrally manage auto replies & out of office messages in Microsoft 365

Autoresponder for Microsoft 365

If you are looking for the best way to create and manage fully branded automatic replies and out of office messages for all users in your organization, CodeTwo Autoresponder for Microsoft 365 has got you covered.


Autoresponder is an additional feature of CodeTwo Email Signatures 365 and is available at no additional cost for existing licensed users (see more product info above).

Add email signaturesDecide when to send auto replies: based on senders, recipients, keywords, and more.
Automate signaturesSet up out of office replies for other employees.
Azure Active Directory dataRevamp auto replies with links, graphics and personalized signatures.
Insert signatures under the latest replyCreate unique auto-reply templates for different teams.
Design signatures in secondsCustomize the sender, recipient and subject of your auto replies.
Add logos, images, and bannersConfigure auto replies for inactive mailboxes.
Delegate email signature managementForward incoming messages to another email address.
Add signatures in the cloudSet up recurring or one-off auto replies.


Free tool badge

Manage Microsoft 365 user photos (free tool!)

User Photos section

Upload user photos to Microsoft 365 (Office 365) in bulk and manage them centrally. CodeTwo User Photos for Office 365 is a free application that lets you quickly upload multiple user photos to your Microsoft 365 tenant and easily manage them from one place.

Automatically match and upload photosAutomatically match and upload photos to user accounts in bulk.
Intuitive GUIIntuitive GUI (no need for PowerShell scripting, photo preparation, etc.).
In-app photo size adjustmentIn-app photo size adjustment.
Easy import/exportEasy import/export features.
SupportSupport for both cloud-only (Microsoft 365) and hybrid environments.