This software has been discontinued. If you are looking for a way to manage out of office messages for all users in your Exchange organization, try out the Auto respond feature in CodeTwo Exchange Rules Pro.

Working with the template editor

CodeTwo Out of Office Manager is equipped with a built-in template editor (the OOF Message Template Editor) which allows you to quickly and easily edit new or existing auto-replies and create templates for future use.

This article contains information on:

Opening the template editor

To open the OOF Message Template Editor:

  • right-click a cell (or a group of cells) in the Administration Panel's calendar and choose Add Item or Edit item, or
  • click the Add or Edit button on the Administration Panel's toolbar.

In the New/Edit Out Of Office item window, click the Edit button (Fig. 1.).

Opening the Out Of Office Item editor.
Fig. 1. Opening the OOF Message Template Editor.

The template editor will open (Fig. 2.).

OOF Message Editor.
Fig. 2. The OOF Message Template Editor.

Working with the template editor

The template editor opens on the HTML tab (Fig. 3.). The HTML tab allows you to edit the HTML template. The Templates tab opens the Templates library where all the pre-defined and custom templates are stored.

OOOM - OOF Message Editor's tabs.
Fig. 3. The template editor's tabs.


CodeTwo Out of Office Manager allows you to create and edit out of office messages only in the HTML format.

The Properties pane displays properties of an object select in the message body and lets you adjust them to your needs (Fig. 4.).

OOOM - OOF Message Editor's properties pane.
Fig. 4. The Properties pane in the OOF Message Editor.

Saving the out of office message as a template and closing the editor

To save the auto-reply as a template, instead of closing the template editor with the Save & Close button located on the ribbon, click the C2 button in the upper-left corner of the editor window. Use the Save as template option to save the current message as a template in the Templates library (Fig. 5.).

OOF Message Editor menu.
Fig. 5. Locating the C2 button.

If you want to save as a template both the message itself and its settings, such as its recurrence pattern and information whether the message is sent inside or outside the organization, use the Save as template button in the New/Edit Out Of Office Item window (Fig. 6.).

Saving a newly created template in the library.

Fig. 6. Saving the auto-reply together with its settings.

See also

KB 168 for information specifically on adding the rotating text placeholder

KB 254 to read more about adding dynamic fields

KB 787  to find out how the {RT} feature works

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