Sending out of office messages inside and outside your organization

To specify whether the message is sent internally or externally, use the Inside my organization and Outside my organization tabs in the New/Edit Out Of Office item window (Fig. 1.).

OOOM - OOF item's organization range.
Fig. 1. Tabs used to create internal and outside auto-replies.
If you want the auto-reply to be sent only internally, make sure that the Auto-reply to people outside my organization checkbox in the Outside my organization tab is cleared (Fig. 2.). If you leave this option selected, the same auto-reply will be sent both to internal and external senders.
 

OOOM outside my organization
Fig. 2. Locating the Auto-reply to people outside my organization checkbox.

Tip

Please note that you cannot configure auto-replies to be sent only to external users. Sending out of office messages internally is active by default and cannot be disabled

On the Outside my organization tab you can also decide who will receive the out of office message. There are two options:

  • My contacts only - external senders listed as Contacts in a particular mailbox on Exchange
  • Anyone outside my organization - all external senders including those listed as Contacts in a particular mailbox on Exchange

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