How to disable the Outlook roaming signatures feature

Problem:

You want to disable the Outlook roaming signatures feature because your old signatures are being synchronized from Outlook and Outlook on the web (OWA) and mixed up with signatures added by CodeTwo Email Signatures for Office 365.

Solution:

Use the links below to learn how to:

• Disable roaming signatures globally via GPO
• Disable roaming signatures individually (locally) for a user

Disable roaming signatures globally via GPO

1. Sign in to your domain controller.
2. Run the Group Policy Management Console as an admin (type gpmc.msc in the Start menu).
3. Right-click the relevant organizational unit (OU) and choose Create a GPO in this domain, and Link it here (Fig. 1.).

Fig. 1. Creating a new GPO to disable roaming signatures.

4. In the New GPO window that opens, name your policy object (e.g. DisableRoamingSignatures) and click OK (Fig. 2.).

Fig. 2. Naming the Group Policy Object (GPO).

5. Right-click your newly-created GPO and select Edit (Fig. 3.).

Fig. 3. Opening the GPO for editing.

6. When the Group Policy Management Editor opens, go to User Configuration > Preferences > Windows Settings > Registry in the left-hand navigation pane. Next, right-click Registry and select New > Registry Item (Fig. 4.).

Fig. 4. Creating a new registry item in the Group Policy Management Editor.

7. Configure the settings for the new registry item as shown in Fig. 5.:
   • Action: Update
   • Hive: HKEY_CURRENT_USER
   • Key Path: Software\Microsoft\Office\16.0\Outlook\Setup\
   • Value Name: DisableRoamingSignaturesTemporaryToggle
   • Value Type: REG_DWORD
   • Value Data: 1 

Fig. 5. Configuring the DisableRoamingSignaturesTemporaryToggle registry value.

8. Click Apply and OK to apply your changes and close the configuration window.

Once the GPO propagates, the Outlook roaming signatures feature will be disabled for your users.

Disable roaming signatures individually (locally) for a user

1. Run the Registry Editor (RegEdit) with administrative privileges.
2. Copy the following path:

   HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Setup\

   Paste it into the Registry Editor’s address bar, as shown in Fig. 6., and press Enter to navigate to that path.

Fig. 6. Navigating to the right location in the Registry Editor.

3. Right-click anywhere inside the right pane and select New > DWORD (32-bit) Value (Fig. 7.).

Fig. 7. Creating a new 32-bit DWORD value.

4. Name the value DisableRoamingSignaturesTemporaryToggle and press Enter.
5. Next, double-click the value. In the Edit DWORD (32-bit) Value window that opens, enter 1 in the Value data field and click OK (Fig. 8.).

Fig. 8. Modifying the DisableRoamingSignaturesTemporaryToggle DWORD value.

6. Close the Registry Editor and restart Outlook for Windows for the changes to take effect.