Tools for Microsoft 365
Best tools for Microsoft 365 & Office 365 administrators
CodeTwo provides software solutions for Microsoft 365 (Office 365) and Exchange Server used by over 110,000 organizations worldwide, including companies such as Facebook and Samsung and many of Fortune 500 companies. See an overview of our Microsoft 365 (Exchange Online) products for cloud administrators, marketing people and legal team
If you are interested in tools for on-premises Exchange Server, click here.
Select one of the product categories below:
Email signatures & disclaimers
Migration to Microsoft 365
Microsoft 365 backup
Automatic replies & out of office messages
Microsoft 365 user photos
Centrally manage email signatures & legal disclaimers in Microsoft 365
Setting up user signatures manually consumes time and resources. Microsoft 365 (Exchange Online) signature management capabilities (mail flow rules) are also limited. But what if you need to set up unified email signatures with sender details from Entra ID (Azure AD), photos and company logo that work for the entire organization and are correctly positioned within email correspondence?
CodeTwo Email Signatures 365 is the world-leading cloud service for organization-wide email signature management, awarded by Microsoft for exceptional customer experience. It is also the only signature solution officially pen-tested and certified by Microsoft.
|Add email signatures and legal disclaimers to messages sent from any email application and device (including mobile devices).|
|Automate signatures: add different signatures based on the sender, recipient, language, keywords & more.|
|Populate signatures with Microsoft Entra ID (Azure Active Directory) data.|
|Insert signatures under the latest reply/forward in an email thread.|
|Design signatures in seconds with built-in professional signature templates or create signatures from scratch using world’s best HTML signature editor.|
|Add logos, images, and banners (embedded in emails).|
|Delegate email signature management to non-IT staff.|
|Add signatures in the cloud (after emails are sent) or directly to Outlook (using a modern Web Add-in developed with Microsoft).|
|Measure customer satisfaction by adding one-click surveys to emails and signatures. Powerful analytics included.|
Migrate mailboxes to Microsoft 365
Are you planning to migrate mailboxes to the Microsoft 365 (Office 365) cloud? CodeTwo Office 365 Migration is perfect for the job.
|Securely migrate emails, calendars, contacts, public folders & more to Microsoft 365.|
|Migrate from Exchange 2010 / 2013 / 2016 / 2019, SBS and Microsoft 365 (tenant to tenant migration).|
|Migrate from hosted Exchange services (such as Intermedia and Rackspace) and servers supporting IMAP, like IBM Notes, Google Workspace (G Suite), Zimbra, etc.|
|Schedule migration process and select any preferred migration type (cutover, staged or hybrid migration).|
|Automatically match source and target mailboxes|
|Avoid any interruptions in the process – users can access their data as usual while it’s being migrated (no downtime).|
|Generate detailed reports on migration progress.|
|Lightweight tool, no PowerShell scripting required.|
Back up & restore Microsoft 365 mailboxes, SharePoint Online & OneDrive for Business
If you want to back up and restore Microsoft 365 (Office 365) mailboxes, SharePoint Online and OneDrive for Business data with confidence, the best way is to use a local or cloud backup solution.
CodeTwo Backup for Office 365 provides you with:
|Secure automatic backup of Exchange Online mailboxes and public folders, SharePoint Online sites, as well as OneDrive for Business and Teams data.|
|Support for all mailbox item types (emails, contacts, tasks, etc.).|
|Full or incremental backups with granular backup and recovery capabilities.|
|Deployment on physical, virtual, or cloud-hosted machines (such as Azure VM).|
|Exporting to PST and automatic archiving of your storage.|
|Unlimited data retention and full control over backup storage space.|
|Lightweight and intuitive application, with no impact on users (no downtime).|
Centrally manage auto replies & out of office messages in Microsoft 365
If you are looking for the best way to create and manage fully branded automatic replies and out of office messages for all users in your organization, CodeTwo Autoresponder for Microsoft 365 has got you covered.
Autoresponder is an additional feature of CodeTwo Email Signatures 365 and is available at no additional cost for existing licensed users (see more product info above).
|Decide when to send auto replies: based on senders, recipients, keywords, and more.|
|Set up out of office replies for other employees.|
|Revamp auto replies with links, graphics and personalized signatures.|
|Create unique auto-reply templates for different teams.|
|Customize the sender, recipient and subject of your auto replies.|
|Configure auto replies for inactive mailboxes.|
|Forward incoming messages to another email address.|
|Set up recurring or one-off auto replies.|
Manage Microsoft 365 user photos (free tool!)
Upload user photos to Microsoft 365 (Office 365) in bulk and manage them centrally. CodeTwo User Photos for Office 365 is a free application that lets you quickly upload multiple user photos to your Microsoft 365 tenant and easily manage them from one place.
|Automatically match and upload photos to user accounts in bulk.|
|Intuitive GUI (no need for PowerShell scripting, photo preparation, etc.).|
|In-app photo size adjustment.|
|Easy import/export features.|
|Support for both cloud-only (Microsoft 365) and hybrid environments.|