Email signature management in Office 365/Exchange Online

Native email signature functionalities 

In Office 365 (Exchange Online), available options allow the administrator to manage email signatures but in a very limited way. Common weaknesses are that:

How to set up email signature in Office 365?

Setting up an email signature using Office 365 built-in features requires 2 basic steps:

  1. Prepare the email signature source code (you can use our Email Signature Generator for for Exchange Online)
  2. Set up the email signature as per this instruction

Need more advanced email signature management options?

The examples of limitations mentioned above can be removed by using software such as CodeTwo Email Signatures for Office 365. Keep reading to learn more about the product itself and its advantages over options offered in Office 365.

A brief comparison of Office 365 native signature options and CodeTwo Email Signatures for Office 365

Email signatures added right under the latest reply/forward message
Office 365 is not able to identify separate emails in an email chain, so when a user sends a reply or forward message, the email signature is inserted at the very end of an email conversation. CodeTwo Email Signatures for Office 365 always put the signature right under the latest email.
Office 365 native signature
CodeTwo Email Signatures for Office 365
Email signatures are inserted at the very bottom of the email chain.
Email signatures are inserted directly under the latest email.

Email signatures added with side banners
Office 365 native signature
CodeTwo Email Signatures for Office 365

Convenient picker to select Active Directory placeholders
Office 365 native signature
CodeTwo Email Signatures for Office 365

White spaces in the signature removed automatically
If some fields in Active Directory are empty, your signature will display white spaces instead of certain values. The signature may look awkward at best and you may find yourself in a bit embarrassing situation.
Office 365 native signature
CodeTwo Email Signatures for Office 365
The mobile value in Active Directory is empty what results in white spaces in the signature.
The whole line where mobile number was supposed to appear has been removed.

The signature is visible while composing an email message
Office 365 native signature
CodeTwo Email Signatures for Office 365

100% GUI template editor
Office 365 native signature
CodeTwo Email Signatures for Office 365
In Office 365, you need to compose your email signature using pure HTML code.
With CodeTwo Email Signatures for Office 365 you get WYSIWYG signature editor.

Logos and photos embedded in email signatures
Office 365 native signature
CodeTwo Email Signatures for Office 365
Images in Office 365 signature added from the Internet source are not displayed in Outlook or OWA by default.
Images and photos are embedded directly within the email body therefore displayed properly.

Support for all email clients and mobile devices
Office 365 native signature
CodeTwo Email Signatures for Office 365

 

How does CodeTwo Email Signatures for Office 365 work?

How does CodeTwo Email Signatures for Office 365 work?

Ready for improved email signatures in your Office 365?

Try CodeTwo Email Signatures for Office 365