There might be situations when it’s necessary to block the mail flow outside an organization for specific users or user groups. Let’s find out how you can use Exchange Online mail flow rules to prevent Office 365 users from sending emails to external recipients.Continue reading "How to prevent Office 365 users from sending emails outside the organization?"
In the last article, Advanced eDiscovery in Office 365 explained, I’ve shared some knowledge about Advanced eDiscovery in Office 365 – how it works, how is it different from eDiscovery. In this article, I will show you how to create and configure an Advanced eDiscovery case in Office 365 to find relevant data.Continue reading "How to create an Advanced eDiscovery case"
MailTips, or mail tips, are the notifications Outlook and Outlook on the web shows when an email you create meets some requirements. They appear, for example, if a message is about to be sent to external recipients or to someone who has automatic replies turned on. Those notifications can prove to be very helpful or, on some occasions, even life-saving.Continue reading "MailTips in Office 365"
First, it is crucial to understand what eDiscovery (Electronic discovery, e-Discovery) is. There are two most important meanings:
Legal perspective – eDiscovery is the electronic aspect of hunting for electronically stored information in case of a law suit or investigation. It also relates to legislation which regulates this aspect. eDiscovery applies to all systems.
Microsoft 365/ Office 365 perspective – eDiscovery is a mechanism, or a set of features, designed to help with searching, collecting and exporting data from Microsoft 365 organizations. As the name suggests, the primary purpose of eDiscovery (mechanism) is to help in case of litigation and to comply with the legal definition of eDiscovery. This article is about the Office 365 / Microsoft 365 mechanism and its premium version – Advanced eDiscovery – in particular.Continue reading "Advanced eDiscovery in Office 365 explained"
Microsoft 365 security center is the new home for monitoring and managing security for your Office 365 tenants and all the other Microsoft 365 resources. The new security-related platform takes the spot previously occupied by Office 365 security & compliance center. Even though the new security experience offers more options, the old center is still available, although buried a bit deeper. Read on to learn what’s new in the Microsoft 365 security center, and how to find the old Office 365 security and compliance center.Continue reading "Microsoft 365 security center and exporting mailbox data to PST"
Exporting mailboxes to PST is a well known workaround for backup, archiving and migration of Exchange mailboxes. The video below shows all the steps required to export emails, contacts, calendars and other mailbox items to a Personal Storage Table (PST) files.
One of the most interesting security options in Exchange 2019 is the Client Access Rules feature. It allows the administrator to define rules to block or limit access to EAC (former ECP) and to EMS (Exchange Management Shell). This functionality was not present in previous versions of Exchange and now it is a security milestone for small organizations, which cannot afford solutions like firewall operating at OSI layer 7 (application layer) to restrict access from the outside of the organization.
I can see very often that the difference between archive and backup is not equally sharp for everyone. If you are an active user of tech forums, you perhaps also noticed the foggy conception when it comes to deciding on whether the company actually needs backup or archive or maybe both. As a response to that, CodeTwo has created an infographic Archive vs Backup to show the key differences between these two options.
It seems that the most common misconception is that when companies look for backups but what they actually need is archiving. And vice versa, when the company looks for a way to archive data but the real need is to have operational backup copies. To suit your company needs when it comes to data protection and ensuring data availability, you should be aware of the differences between backup and archive as they are meant for different purposes.
Continue reading "What is the difference between archive and backup? – Infographic"
Distribution lists are known under a few different names. Distribution groups, contact groups and distribution lists – all refer to the same feature. The primary purpose of a distribution list is to send emails to multiple recipients – yes, as simple as that. The simplicity of their design and the idea behind distribution groups make them an essential email feature. It’s no wonder they have been around since the earliest versions of Exchange Server and that they can be found in Office 365, as well. Although they have survived in a very similar form, Office 365 also offers a redesigned form of distribution lists – Office 365 Groups.
Office 365 focuses on using the upgraded version of distribution groups – Office 365 Groups. I will start with a quick comparison between the two features. Later on, I will describe a few common administration tasks concerning Office 365 distribution lists.
SharePoint Online provides an excellent platform for collaboration, sharing documents and making life easier for Office 365 users. But one of the most important factors which makes companies choose it over other, similar solutions is its focus on security. Safeguarded by Azure Information Protection, and packed with features like item versioning, retention policies and notifications sent in response to changes, it provides a safe work environment. However, the greatest of all SharePoint Online features (security-wise) are audit logs.
SharePoint Online audit logs can be a gold mine when it comes to monitoring users’ activity, especially its suspicious kind. Read on if you want to know what SharePoint Online audit logs can contain, how to enable them, and how to view their contents.