How to disable adding signatures created in Outlook for Exchange users

After installing CodeTwo Exchange Rules you may need to disable adding to messages used previously personal signatures, created in Outlook. If you are not able to control all users to manually remove their Outlook's signatures, it may happen that some users will have two different signatures: one from Outlook and the second added by CodeTwo Exchange Rules.

To avoid this problem, you may use Group Policy Object, the tool for Exchange server.

If you don't have ADM file dedicated to Outlook version used by the users, you should download proper file, more...

After placing ADM file, open Active Directory Users and Computers, right-click on domain, choose Properties, Group Policy tab, Edit button. New window will display; spread Administrative Templates. If subfolder Microsoft Office Outlook ... doesn't exist, right click on Administrative Templates, choose Add/Remove Templates, then click Add button and add downloaded file.

You need to find the object disabling Outlook's signatures. Fig. 1 and Fig. 2 shows the path to the tool disabling signatures for Outlook 2003 and Outlook 2007.

Disabling signatures from Outlooka 2003 on exchange server.

Fig. 1. Disabling signatures from Outlooka 2003 on exchange server.

Disabling signatures from Outlook 2007 on exchange server.

Fig. 2. Disabling signatures from Outlook 2007 on exchange server.

To disable adding Outlook's signatures to messages, set the tools marked on above pictures as Enabled, additionaly for Outlook 2003 check disabling box (Disable signatures for new messages / Disable signatures for replies and forwards), as shown on Fig. 3.

How set up disabling signatures from Otlook 2003.

Fig. 3. How to set up disabling signatures from Otlook 2003.