How to insert a company disclaimer and a personal signature into one message

CodeTwo Exchange Rules lets you use various footers in one message e.g. a company disclaimer containing information such as postal address, VAT ID no., equity, etc., and a personal signature including personal details of the user retrieved from Active Directory. The personal signature is added to each new message or reply/forward, while the company disclaimer is inserted at the very bottom of the message and only once in a series of replies. To set the program to follow this scenario, create two separate rules for the company disclaimer and personal signature. In Advanced Options dialog box of the new rule wizard, click Configure (Fig.1) in Replying and Forwarding section and input the settings (Fig.2) below:

Fig.1. Advanced Options dialog box.

Fig.2. Replying and Forwarding dialog box.

Settings for the company disclaimer:

1. Check Insert disclaimer at the very end of the message.
2. Check Do not insert the disclaimer if it is already found in the message.
3. Uncheck Stop processing more rules if the current rule has been applied.

Settings for the personal signature:

1. Check Insert disclaimer below the response text.
   
2. Uncheck Do not insert the disclaimer if it is already found in the message.

With such settings in action a new message will receive a personal disclaimer and underneath the company disclaimer (Fig.3). In a reply to a message containing the text of the first message, the personal disclaimer will again be placed below the response text, while the company disclaimer will not be added at all.

Fig.3. Example of message with company disclaimer and personal signature.

See also:

How to insert in the same message a detailed signature the first time it is sent, and only simplified signatures in later correspondence

How to insert an image into a footer