Manage signature templates

CodeTwo Signature Template Editor comes with a template library to help you create your signatures quicker based on predefined templates or custom templates you created. The content of the template library is synchronized so that it is available to any authorized user who can access the CodeTwo signature software in your organization. For example, if you use CodeTwo Email Signatures for Office 365, the templates are stored per-tenant in Microsoft Azure. This means that the template library related to your Office 365 tenant is available on any machine on which you install the Manage Signatures App and log in as an authorized user belonging to this tenant.

Opening the template library

The signature template library can be accessed from the signature template editor. To open the editor, launch your CodeTwo software and edit a signature in one of your signature rules (learn more). In the editor, click Open on the Main tab to launch the library, as shown in Fig. 1. (if your signature template is empty, the template library opens automatically with the editor).

Opening the signature template library.
Fig. 1. Opening the signature template library.

Selecting a signature template

The signature template library (Fig. 2.) contains predefined templates arranged into several categories and your own templates if you created them (they always belong to the my template category).

Editor - template selection
Fig. 2. The signature template library.

Click any template to quickly customize it before it is loaded into the signature template editor (Fig. 3.). The Preview tab shows the template with sample user data and the Template tab shows how the template is composed (e.g. which placeholders it contains). Click Open to open the template in the editor. See our Quick guide to learn how to work with signature templates.

Editor - quick customization of a template
Fig. 3. You can select which sections should appear in your template before opening it in the editor.

Managing signature templates

In the signature template editor, you can use the options in the Template group (Fig. 4.) to save the template you are currently working on. You can add it to the template library (Editor 2 - save as template button) or save it locally as a template file (Editor 2 - save template as file button). You can also load a template from the library (Editor 2 - open template library button) or from a template file (Editor 2 - load template file button). Click Apply & Close if you want to apply the current template to the signature rule in your CodeTwo software.

You can save and apply your signature template via the commands in the Template group.
Fig. 4. You can save and apply your signature template via the commands in the Template group.

Templates file formats

When you save your template as a file in CodeTwo Email Signatures for Office 365, the format will be *.c2cf for a server-side signature template or *.c2tf for a client-side template. We use different file formats for different types of templates, as some elements available in server-side signatures, such as headers, side banners and some placeholders, are not supported in client-side signatures. If you would like to use your server-side template in a client-side signature rule (or the other way round), consult this article.

In CodeTwo Exchange Rules or CodeTwo Exchange Rules Pro, all your templates that are saved locally will be in the *.c2cf format.

These are proprietary CodeTwo file formats used only in CodeTwo software.

Deleting a signature template

If necessary, you can delete the templates you created and saved in the template library. To do so, you need to open the template library (Fig. 2.), right-click any custom template and choose Delete from the shortcut menu. Predefined templates cannot be removed.

Converting signature templates from the CodeTwo Exchange Rules family of products

If you have been using CodeTwo Exchange Rules or CodeTwo Exchange Rules Pro, you can easily transfer your custom signature templates to the signature template library in CodeTwo Email Signatures for Office 365 by using the CodeTwo Exchange Rules Converter. Learn more

All transferred templates will be assigned to the converted from Exchange Rules category in the template library.

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