"I got 100 email address signature deployed in 15 minutes including the creation of the signature itself. Is now working for everywhere is sent from: Outlook, OWA, iPhone and Blackberry." Robert Tilley, Jr SafeTek USA, USASee more testimonials >
How does it work?
The program lets the administrator define rules to prevent end-users from tampering with the contents of the footers added to messages
Messages can receive various disclaimers and signatures depending on the sender and recipients.
The senders and recipients' scopes can be defined by providing full or partial SMTP addresses, as well as the Active Directory groups, users, containers, or attributes. You can configure the rule to add footers directly below the response text or at the very end of the message.
You can set the rule to add footers many times to the same message every time it travels through the server or only once.
Also, it is possible to define phrases suppressing disclaimers, so that users can turn them off from their client computers when needed. One message can receive more than one footer, depending on your settings.
Signatures created with CodeTwo Exchange Rules can include personal information about the sender retrieved from Active Directory, such as first name, last name, company, department, phone numbers, postal address, e-mail, etc.
Create Centralized Signatures for all users within minutes
CodeTwo Exchange Rules lets you add company footers, legal disclaimers and personal signatures directly on Exchange Server 2000/2003/2007/2010/2013.
Footers are added to selected messages sent by the employees in your company. You can have multiple footers and create separate conditions for each.
CodeTwo Exchange Rules enables attaching several footers to one message, e.g. personal signature of the sender plus a general company disclaimer.
Different footers and signatures for different senders
You can have different footers and signatures depending on the people involved in the correspondence.
An easy-to-use wizard will guide you through a rule creation and add advanced scopes of senders whose messages will contain a given signature.
The senders can be defined by providing their SMTP addresses, membership to Active Directory containers or groups, and/or based on specific values of their Active Directory attributes.
Insert images, company logos, employee photos into signatures
Use CodeTwo Exchange Rules to insert graphics into signatures in email messages - add a company logo, handwritten user signature, or insert ad banners to aid your marketing campaigns. The images can change dynamically depending on the message sender, just as the data that is pulled from the Active Directory. This capability will let you insert small photos of users to their signatures. Such a feature in your signature can be accomplished by the administrator within minutes.
View your footer in sent items
After sending the message, your users can see the signatures/disclaimers in their sent items. They don't need to worry whether an email they've just sent had a correct, well formatted disclaimer. Additionally, this feature helps you to keep your email archive in compliance with legal regulations. CodeTwo Exchange Rules is one of the very few solutions in the world with viewable footers in Sent Items (this feature is available in CodeTwo Exchange Rules 2007/2010/2013).
User-Friendly signature editor
Use the built-in signature editor to create footer templates both in HTML and plain text formats. Create professional-looking HTML footers with no practical knowledge of HTML.
You can add Active Directory placeholders to footer templates, which are dynamically replaced with corresponding user data while the message is sent, e.g. full name, phone no., company name, etc.
Placeholders let you create personalized signatures for all employees while making sure all signatures are unified in terms of style and format.
Tools for previewing footers and testing rules
With the footer previewing and rule testing tools you will not get confused as to which rules apply to certain senders/recipients and which footers will be added to their messages, even in a large Exchange organization.
These features will let you see, as early as the stage of creating footers what the final messages will look like with the signatures in place.
What customers are saying
After researching it's competitors, I found that Code Two was the way to go. Code Two has so much confidence in Exchange Rules 2010 that they even give it away! Rightly so, the program is very light, easy to install, configure and works very well with Microsoft Exchange. I use this program to include a disclaimer for all emails sent out by the company. More importantly I use it to promote the various trade shows and industry dinners our company attends on a regular basis. I'm able to update everyone signature to reflect any and all upcoming events without touching anyone's computers! Rules even allow me to have a different signature depending on the recipient. The program is very complete and I would not be surprised if more people start using this more and more." Odin Fuhrman, Parchem - Fine & Specialty Chemicals, Germany
We use CodeTwo Exchange Rules to manage email signatures. We spent hours messing around with GPO solutions and Transport Rules - finally we gave up and bit the bullet on CodeTwo, and I wish we'd done it sooner. Setup was easy and now I can manage everything from AD. It's a set it and forget it solution that just works." David Black, Michigan Tech Employees Federal Credit Union (MTEFCU), USA
As a growing technology business, we needed to ensure our outgoing communications matched our changing brand image. After investing into new systems, we found CodeTwo Exchange Rules 2010 to be the icing on the cake. Custom signatures, disclaimers and image integration are just a few of the features I love about this package. Active Directory synchonisation makes this the perfect package for businesses of any size." Nick Kewney, JHL Communications Ltd., UK
Dear Code Two ! I'm really loving how your product is giving us here at the company some of our needs in a very simple and easy way .. for us IT and for Users !
I can say truly that CodeTwo Exchange "Rules" !! =D
انا بحب كود تو اكستشينج =D" Karim Abo El Seoud, Sipetrol Egypt, Egypt
I have been using the CodeTwo Exchange Rules for 2010 for around a year now and absolutely love it. When I first purchased it there were no other products that could handle Exchange 2010. Once it was setup (which was very easy) this fantastic bit of CodeTwo software is literally fire and forget. It handles all our signatures and disclaimers brilliantly and promotions are a cinch to include. Great job CodeTwo!" Mark Brooke-Sumner, Kinleigh Folkard & Hayward (KFH), UK
I'm the IT manager for my company and i have a compliment of 50 staff and recently i was asked to change an image in the email signature for all staff. I did this change in less than 3 min with Exchange Rules 2010.
I love it because i run a one man department and it makes my life easier when i have to update email signature, which is quite often now because of exchange rules 2010 and our marketing promotions and it syncs with AD (how cool is that).
love love love it!!!!" Afraz Samms, Stocks & Securities Ltd., Jamaica
I just installed Exchange Rules 2010 and was amazed at how smooth the install was. Then to make things even better, the configuration was even easier. I had a default signature configured for the whole company, pulling information from Active Directory, in less than 10 minutes. I am more than thrilled with this program and have been telling everyone about it! Keep up the great development work!" Joseph Dix, AOS, USA
We are using CodeTwo Exchange Rules 2010 since release of Exchange 2010. I'm fully enjoyed of configuration and implementation of this product. Flexible rules, friendly interface - simplifying routine tasks.
Since 2009 it works like "Swiss watches" without failures and inconveniences. Deep integration with AD 2008 R2 makes management of enterprise signatures much easily, together with useful and fast support makes CodeTwo Exchange Rules 2010 "must have" tool." Nick Sinyakov, Jericho Ltd., New Zealand
Our Marketing team were looking to add a logo to some of the employees signature, I suggested CodeTwo as signature management tool, Once we purchased it installation was a breeze, I have configured it and added the logo to the employees signature, its easy and works great, sense then we have changed signatures adding adds and announcements to the employees signature using email signatures as a marketing tool. All employees have a unified signature so it works all around. No doubt CodeTwo has made my life easy as Director of IT." Gai Hanochi, Perfecto Mobile Ltd., USA
We use CodeTwo Exchange Rules to allow us to manage email signatures, disclaimers and marketing campaigns centrally - ensuring everyone has the same professional email signature, and that we don't miss an opportunity to market new products in every email.
The central admin interface makes it easy for us to do this, and the rules allow us to tailor the included signatures, disclaimers and marketing campaigns to each individual sender or receiver. We can modify, update or roll out new signatures in a matter of minutes.
I used Exchange Rules 2007 in a previous position, and recommended it for use here at IQX. I would recommend this to others, and in fact often do so." James Darbyshire, IQX, Australia
This is by far, the most intuitive software I installed as an additional effort in handling your signatures! I have tried some alternatives (that were more expensive) and they gave my more administration than less! When installing CodeTwo' software, it went on in no time... and within 30 minutes all was up and running! (I had more work, in filling my Active Directory (as it should of been done, beforehand) than adjusting CodeTwo software to do what I would like it to do)." Michel Servaes, Vulpia, Belgium
Замечательная программа, которая помогла решить проблемы Microsoft в совместимости подписи для сообщений с доменом Active Directory. Это сразу решило проблему однородной подписи для всей нашей орагнизации и теперь никто не вставляет свои некрасивые подписи, а используется стандарт компании." Oleg Doronichev, Юлмарт, Russia
I evaluated 3 products (cost, functionality ease of use etc), and your product was easy to setup and configure. Instructions were very clear and precise. Your support and response is also excellent. You have a great product." Rufaro Savanhu, Greyhouse Solutions, USA
We had been using ************ for a couple of years in the company, so I wanted something new and fresh. When I found Exchange Rules 2007 I thought it had a very good GUI and very easy to work with, and the price is good." Mario Gustavsson, BTH Bygg, USA
It has been a pleasure to work with CodeTwo, and we really like your software. It's lightweight, and just works! It is a great addition to Exchange that has saved us a lot of time." Chris Whittington, Nominum Inc., USA
Businesses are all about saving time, having control, and saving money. The less work an employee has to do, the more time they have to do other things related to their job. I figured it out, and if I answer 100 emails a day, it takes approximately an extra 10 seconds per reply to add my name and phone number to the bottom of an email, and remember to check it (because the point of using your tool is to not worry about it). That extra 10 seconds per email per day comes out to 72 hours per year (261 work days per year). That’s almost 2 full work weeks of lost time." Robert Tilley, Jr, SafeTek USA, USA
Best product on the market. It saves hours of administrating email signature's by using the CodeTwo central administration it has become quick and easy to customize and manage email signatures without the headache of administrating a signature of each user or using complicated scripts." Matthew Hart, Business Management Services Ltd. (BMS), UK
I got 100 email address signature deployed in 15 minutes including the creation of the signature itself. Is now working for everywhere is sent from: Outlook, OWA, iPhone and Blackberry." Guillaume Beauchamp, Primeur, Canada
The best part about CodeTwo Exchange Rules is that it works on the server end. No configuration of Outlook is necessary. Making sure that everyone's email signature was consistent became a daunting and laborious task as our company was growing. Even though a top priority of our C.E.O., I didn't want to spend hours maintaining them. Your software installed in minutes and has saved me hours!" William Paxton, Chromocell, USA
Excellent support as far as I can tell, many thanks." Joao Bacelar, European University Foundation, Luxemburg
We choose this software because it allows us to personalise signatures using exchange contact information and the others didn't. We are delighted with it, it has more than met expectations." Raghu Das, IDTechEx, USA
I really like the ease of use of your program." John Barbuto, West Melbourne Police Department, USA
Your software is fantastic, and it's something I have been looking for years!" Stuart Hinks, Cleanevent, USA
Great product!" George Jones, EveryNetwork, USA
Thank you for the great customer support and service." Mike Willis, C.G. Bretting Manufacturing, USA